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[somatcoblog]

How to Maintain Hospital Equipment for Longevity

Protecting Your Investment and Ensuring Patient Safety

In today’s healthcare settings, hospital equipment represents a significant investment. From basic diagnostic devices to advanced imaging machines, these tools play a vital role in patient care. However, without proper maintenance, even the most advanced equipment can suffer from wear and tear, calibration errors, or complete breakdowns—leading to safety risks, service delays, and costly replacements.

Maintaining hospital equipment is not just about technical upkeep—it’s about prolonging equipment lifespan, minimizing downtime, and safeguarding patient outcomes.

This article outlines essential tips, best practices, and strategies that healthcare facilities can adopt to ensure their equipment remains in peak condition for years.

🏥 Why Hospital Equipment Maintenance Matters

✅ Ensures patient safety and accurate diagnosis

✅ Reduces equipment failure and emergency repair costs

✅ Increases equipment lifespan and return on investment

✅ Ensures compliance with healthcare regulations (e.g., JCI, NABH)

✅ Improves efficiency and staff confidence

🔧 1. Follow the Manufacturer’s Maintenance Schedule

Every medical device comes with a manufacturer-recommended service and calibration schedule. This includes routine checks, part replacements, firmware updates, and performance testing.

Tips:

Store equipment manuals in a digital database

Set reminders for scheduled maintenance using asset management software

Only allow certified technicians to handle sensitive calibrations or parts

Skipping scheduled maintenance might void warranties and increase the chance of failure.

🧹 2. Clean Equipment Regularly and Properly

Daily cleaning prevents contamination, cross-infection, and buildup of dirt that could affect performance.

For Effective Cleaning:

Use manufacturer-approved disinfectants

Avoid excessive moisture on electrical components

Use lint-free cloths and sterile wipes

Clean vents and filters periodically

Ensure that cleaning is logged and documented after every shift or procedure.

🧑‍⚕️ 3. Train Medical Staff on Proper Usage

Misuse is one of the most common causes of equipment damage. Nurses, doctors, and technicians should be thoroughly trained on how to use devices safely and effectively.

Key Areas of Focus:

Startup/shutdown procedures

Handling of probes, cables, touchscreens

Proper plugging/unplugging to avoid voltage spikes

Safe positioning and transport of portable equipment

Consider annual refresher training sessions, especially when new models are introduced.

🛠️ 4. Conduct Routine Inspections and Preventive Maintenance

Preventive maintenance (PM) includes inspections and minor servicing before a fault occurs.

Suggested PM Activities:

Inspect for wear on cords, wheels, hinges

Check for loose connections, unusual noises, or overheating

Calibrate sensors, displays, and timers

Verify power backups and batteries

Use a checklist-based inspection protocol for consistency. This can be done weekly, monthly, or quarterly based on equipment type.

🔋 5. Take Care of Batteries and Power Supplies

Rechargeable equipment like infusion pumps, defibrillators, or mobile monitors relies on batteries that can degrade over time.

Best Practices:

Follow correct charging cycles

Don’t overcharge or store fully discharged batteries

Replace batteries as recommended

Keep power cords untangled and intact

For critical systems, always have uninterruptible power supplies (UPS) or generator backups in place.

🧾 6. Maintain Accurate Maintenance Records

A reliable equipment logbook or digital CMMS (Computerized Maintenance Management System) is essential for tracking:

Equipment ID, brand, and serial number

Installation and warranty dates

Past maintenance and repair records

Upcoming service schedules

Technician notes and part replacements

Well-documented history helps in audits, planning replacements, or identifying recurring issues.

🗃️ 7. Use Medical-Grade Storage and Covers

Storage matters more than people think. Dust, moisture, and physical impact can shorten the lifespan of sensitive hospital instruments.

Storage Tips:

Use dust covers and waterproof casings when not in use

Store fragile items like endoscopes in dedicated cabinets

Keep cables coiled and secured properly

Avoid stacking items that can be damaged by weight

Proper storage is especially important in mobile units, surgical suites, and emergency departments.

🧼 8. Sanitize Without Damaging Equipment

Over-sanitizing or using harsh chemicals can cause discoloration, corrosion, or damage to delicate screens and components.

Use:

Alcohol-based wipes for non-sensitive surfaces

UV sterilization chambers for small reusable tools

Autoclaves and washers (for surgical equipment)

Always refer to the equipment’s user manual before using chemical disinfectants or heat sterilizers.

🧪 9. Hire Qualified Biomedical Technicians

Hospitals should employ or contract biomedical engineers/technicians (BMETs) who are trained to handle maintenance and calibration of specific medical devices.

They are responsible for:

Preventive maintenance (PM)

Troubleshooting and repairs

Compliance reporting

Advising on upgrades and replacements

A skilled BMET team saves time and money while ensuring technical accuracy and safety.

🧭 10. Plan for Equipment Lifecycle Management

All hospital equipment has a defined lifespan—usually listed by the manufacturer in years or usage cycles.

Smart Lifecycle Planning Includes:

Tracking aging equipment

Budgeting for replacements

Assessing repair vs. replace costs

Staying up to date with latest models and safety standards

Don’t wait until the device fails—plan ahead for timely procurement and disposal.

🚫 Common Equipment Maintenance Mistakes to Avoid

Ignoring early warning signs like overheating or slow response

Using the wrong power supply or adapters

Improper storage in humid or dusty areas

Delaying calibration beyond due dates

Letting untrained staff perform repairs

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[healthcare-engineering]

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" Healthcare Engineering▶️ provides you more contemporary healthcare concepts & new biomedical project ideas💡" For instant updates kindly follow our YouTube channel-HEALTHCARE ENGINEERING( Link in the bio 🔗) https://youtube.com/channel/UCdA2b8fkoRQ1Kh6KBYdlqBw & follow @healthcare_engineering #healthcareengineering #healthcareworkers #healthcareprofessionals #healthcareengineers #medicalengineering #medicalengineers #biomedicalengineering #biomedicalengineers #biomechanics #clinicalengineering #clinicalengineers #medicaldevices #biomedicalinstrumentation #biomedicalprojects #projectideas #healthcare_engineering #biomedical #biomed #biology #engineering #bioengineering #didyouknow #didyouknowfacts #instafacts #factsdaily #instagram #instadaily #instagood #instamood #likeforlikes Contact email ID : sam.gastondiaz@gmail.com https://www.instagram.com/p/CPDhMjXDupP/?utm_medium=tumblr

[healthcare-engineering]

" Healthcare Engineering▶️ provides you more contemporary healthcare concepts & new biomedical project ideas💡" For instant updates kindly follow our YouTube channel-HEALTHCARE ENGINEERING( Link in the bio 🔗) https://youtube.com/channel/UCdA2b8fkoRQ1Kh6KBYdlqBw & follow @healthcare_engineering #healthcareengineering #healthcareworkers #healthcareprofessionals #healthcareengineers #medicalengineering #medicalengineers #biomedicalengineering #biomedicalengineers #biomechanics #clinicalengineering #clinicalengineers #medicaldevices #biomedicalinstrumentation #biomedicalprojects #projectideas #healthcare_engineering #biomedical #biomed #biology #engineering #bioengineering #didyouknow #didyouknowfacts #instafacts #factsdaily #instagram #instadaily #instagood #instamood #likeforlikes Contact email ID : sam.gastondiaz@gmail.com (at Colombo, Sri Lanka) https://www.instagram.com/p/CPCgj7fDvLF/?utm_medium=tumblr

[healthcare-engineering]

" Healthcare Engineering▶️ provides you more contemporary healthcare concepts & new biomedical project ideas💡" For instant updates kindly follow our YouTube channel-HEALTHCARE ENGINEERING( Link in the bio 🔗) https://youtube.com/channel/UCdA2b8fkoRQ1Kh6KBYdlqBw & follow @healthcare_engineering #healthcareengineering #healthcareworkers #healthcareprofessionals #healthcareengineers #medicalengineering #medicalengineers #biomedicalengineering #biomedicalengineers #biomechanics #clinicalengineering #clinicalengineers #medicaldevices #biomedicalinstrumentation #biomedicalprojects #projectideas #healthcare_engineering #biomedical #biomed #biology #engineering #bioengineering #didyouknow #didyouknowfacts #instafacts #factsdaily #instagram #instadaily #instagood #instamood #likeforlikes Contact email ID : sam.gastondiaz@gmail.com (at Colombo, Sri Lanka) https://www.instagram.com/p/CO_84kljD2A/?utm_medium=tumblr