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MS Word Legal: It's Not So Hard To Deal With Hard Space
Hard Space, Required Space, Non Breaking Space as well as Hard Hyphen, Required Hyphen, Non Breaking Hyphen…
All of the items listed in the heading above all pertain to the same thing meaning a hard space or a hard hyphen. But, in the WP center, these little items are VERY IMPORTANT.
A Hard Space simply serves to keep two items together such as John Q Smith. A hard space would be placed between the John and Q so that the Q does not separate from John and wrap around to the next line leaving the name John at the end of the line by itself. Another example is January 1, 2025. We would place the hard space between the January and the 1 so that January 1 does not separate but acts like one piece of text.
Another very common use of the Hard Space is when you have numbering all throughout a paragraph whether it is (1), (i), (a), (I) etc.
For example:
The Court noted, among other things, the following with respect to the votes: (1) one of the largest claimants had no Very Untrue Claim, (2) two creditors who had Accrued Claims and Untrue Claims voted their unsplit claims in full; (3) 16 of the 34 reinsureds who voted in favor of the Scheme were also reinsures of the Company; (4) the majority of reinsureds had no or only modest Very Untrue Claims;
In the example above, there are four sentences that are numbered, Also note that after each closed parenthesis is followed by a word that we do not want to have separate from the closed parenthesis. The hard space that we will place between the closed parenthesis and the word that follows, serves to make sure that the number such as (1) and the word following never separates so that the number (1) is not left at the end of the line and the word following wraps to the next line. That is to say that the (1) and the word that follows stay together as one piece. .
Inserting Hard Spaces as Needed.
In order to make the Hard Space first make sure that there are no regular spaces between the two items that you wish to have stay as one piece.
1.Place the cursor between the two items and use Control + Shift and tap the Space Bar 1X.
2.There should be only the hard space between the two items. If there is a hard space and a regular space it not work! When you insert a hard space it produces a degree like symbol °.
Setting Up For A Global Replace of Hard Space
Many times while working on a document in the center, you see paragraph after paragraph that needs hard space protection. If time is of the essence we can set up for a global replace.
Note: I recommend that you highlight a group of paragraphs at a time because a global will only go as far as the highlighted material. If you make an error, it will only go as far as the highlighted text. This little tidbit about the highlighting can be a life saver in avoiding document wide errors.
Setting Up For A Global:
1. Control H. This brings up your Find and Replace Dialog Box
2. In the Find What area type in a Closed Parenthesis and a regular space. (Tap the space bar 1x)
3. In the Replace with area put in a Closed Parenthesis and Click the "More" Button followed by the "Special" Button and select Non-Breaking Space.
4. Select Replace All and all of the areas in need of hard space protection within the highlighted area. You can then decide to keep going or do the global in piecemeal as you go along.
Update: By the way, a hard hyphen is Control Shift Hyphen but for MS Word 365, you now use Alt Shift Hyphen. This will keep a hyphenated word together and it will never break apart.
Basic through Advanced MS Word, Power Point, Excel, Adobe and Nuance for Legal and Corporate Firms. At your location, phone and zoom.
www.advanceto.com
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888-422-0692 Ext. 1 and 2
Great Teacher Connected Books and Video…
Hey Students: AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.
For Corporate, we cover thoroughly Cross References, List Numbering, Multilevel Outlines, Sections, Multiple Page Numberings and a load of procedure as well as tips and tricks . For Litigation, some of what is covered: Captions, Footnotes, TOC, TOA, IOT and a lot more.
Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!! Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word. The cost for this information packed set of 3 classes is $450. Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes. Firms and Individuals Welcome!
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The Roman and The Combo Number
This title of this write-up might be unusual, but it is important that the concept is explained especially for those new to Multilevel Outline Numbering.
Scenario:
Heading 1
ARTICLE I (Roman I) (soft return)
INTRODUCTION (hard return)
Heading 2
Section 1.01 The Company (hard return)
===================
So, we set up Article I in the Multi-Level Dialog Box where the Numbering Aspect of Level 1 is the word Article followed by a Roman number I.
For Heading 2, we see that we have a "Combo" Number. The number is 1.01. A Combo number "which is what I call it" is composed of the first and second levels brought together to produce the end result of 1.01 in the Multi-Level Dialog Box.
1. Combo numbers are created by going to "Include Level Number From" and choosing "Level 1" followed by a period and then you going to "Number Style For This Level" and choosing as in our example above, the 01, 02, 03 style of numbering. With me so far?
2. When the two pieces come together, you get your 1.01 or 1.1. depending on the needs of the document. Both pieces of the Combo Number will be Grey meaning that they are automated field codes and not hard coded (typed in).
3. This is the most important point. When your Heading 1 has a Roman Number as does our example, your Combo number will initially come in as I.01 (Roman.01).
4. To remedy this, you check the "Legal Style Numbering" check box which will turn the Roman.01 over to the intended 1.01 but will not disturb the Heading 1 Level.
That is how you deal with a Combo number when your first level is using Roman numbering.
Give it a try!
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Training From An Inside Perspective...
MS Office Legal and Corporate Secretarial and Word Processing Training.
Test Creation, Placement Assistance, Upgrade of current skill level for you individually or your firm.
Teacher Connected Books and Video…
Email:
Hey Students: AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.
We cover thoroughly List Numbering, Multilevel Outlines, Cross References, Footnotes, TOC, TOA, IOT and a load of procedure as well as tips and tricks.
Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!! Each hands on class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word. The cost for this information packed set of 3 classes is $450. Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes. Firms and Individuals Welcome!
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MS Office Legal and Corporate: What do you mean to the right?
Scenario: A secretary is working on a typical multilevel outline whereby heading 2 is sharing the paragraph instead of being on a line by itself. A “style separator” is being used after the Heading 2 material in order to disassociate the full paragraph text from the Heading 2 text so it does not end up in your Table of Contents. It currently looks like the paragraph below:
Section 1.1 Appointment of Agent. Para text paragraph text paragraph text paragraph text paragraph text paragraph text paragraph text paragraph text paragraph text paragraph text paragraph text.
The secretary had created a style to take care of everything that is “past” the Heading 2 material which was a simple Body Text Paragraph Style which used Alignment Justified, Single Spaced and 12 Pts. After Spacing. Again, this took care of the portion of the Heading 2 material that lies past the Heading 2 Textual Portion. In the example up above, the word “Agent” is the last word of the Heading 2 heading info. So, what is the problem? Every time she applies the Body Text style the Heading 2 style disappears and the Body Text takes over that area of text that should be staying as Heading 2.
Simple Fix: I asked the secretary when she applied the Body Text style, was her cursor to the “right” of the Style Separator? She replied that she did not know, but when walking her through the insertion of the style separator and the application of the body text, I told her to make sure her cursor was to the “right” of the style separator and when she applied the Body Text it now applied only to the “remainder of the paragraph” and not the Heading related text.
Remember: When applying a body text style in a Style Separator scenario, you have to be to the right of the Style Separator before applying the body text style so it does not interfere with your Heading 2 material. Just be alert as to the location of your cursor before you apply your body text style.
Training From An Inside perspective:
MS Office Legal and Corporate Secretarial and Word Processing Training for Secretaries, Word Processing Operators, Administrative Assistants, Law Students, Attorneys and Business Professionals
888-422-0692 Ext. 1 and 2
https://advancetoffice.com/
www.advanceto.com
www.awalkinthecenter.com
Teacher Connected Books and Video...
We can tailor make video for you personally or for your firm in all Legal and Corporate firm subject matter. Tailored or Specialty Classes. With our videos, you can make use of your new knowledge right away. Our videos are focused, nuanced and easy to understand!
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Hey Students! AdvanceTo teaches both a Litigation and Corporate styling and formatting class. Both classes thoroughly explore the separate pieces of the two types of documents and the procedures, strategy and technique that is connected to both. Each hands on Zoom class is 4.5 hours (which can be split into two sessions) and is packed with information that you will be able to use right away. The cost is $175.00 per class but if you purchase the two classes (Litigation and Corporate), the price drops to $150.00 per class. Groups always receive a discount. Great narrative material and homework are part of the deal as always.
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MS Word Legal - Search Replace and Wildcards
This latest book is for those want to take another comfortable leap forward...It was so much easier than I had anticipated. I don’t care if you are an IT Professional, a Word Processing Center Operator, a Secretary or Business Professional, you are going to benefit from this book.
When you hear the word “Wildcards”, many people turn off, run away and just feel that it is something a programmer type deals with. I know I did for sure!
What if Wildcards were explained to you where you can make use of them right away? I mean everything dissected and shown to you in plain language what each piece does for you. Wait until you get rid of certain things in minutes that used to take hours. By the end of the book you will be comfortable with the language of Wildcards.
What if you have the chance to add another invaluable piece of knowledge to your skill level and significantly cut down on much of the grunt work that you now go through? The current book will help you to do just that.
MS Word Legal - Search Replace and Wildcards will open your eyes!
Here is what we will cover!
1. 33 Chapters meaning 33 distinct scenarios. Most of you will instantly recognize these scenarios and say “You mean I can just do a few keystrokes to take care of this in seconds”?
2. A mixture of both non-Wildcard related scenarios and Wildcard related scenarios. Everything is thoroughly explained. You will learn a ton as you do with all my books.
3. An amazing workbook that will supply you with text so that you can try out each individual Find and Replace scenario.
4. These Find and Replace scenarios can all be done as Macros so once you are comfortable with a particular Find and Replace that you find valuable, you or someone at work, can create a Macro for you and everyone else to benefit.
5. Learn aspects of MS Word that most of your colleagues will never know. Be ahead of your competition.
6. This is a Teacher Connected book so you can reach out to me for help as you can with my other Teacher Connected books.
This book will help open the door to giving you the ability to double your power as a Word Processing Operator Secretary, Paralegal or IT Professional. Information is out there, but it is disjointed and many do not know how to speak to non programmer types. I spent around 100 plus hours In putting together the chapters of this book. For some of the chapters, it took 3-4 hours of research and experimentation. I provide you with a workbook so that you can do a number of the Chapters along with me.
Don’t be satisfied with your current level of knowledge. Take all the opportunity to improve. This is a lot easier than you ever thought!
This book can be found on both Kindle and Softcover Amazon.
Kindle: https://www.amazon.com/gp/aw/d/B08DTLHDRT/ref=tmm_kin_swatch_0?ie=UTF8&qid=&sr=
Softcover:
https://www.amazon.com/dp/B08DSYQ219?ref_=pe_3052080_397514860
https://youtu.be/KXF_Xkc-PJU
Basic-Advanced Legal and Corporate MS Office 2007-365 Training For MS Word, Excel, PowerPoint, Adobe Pro, Nuance, Outlook
Our Courses In Person and By Zoom or Phone
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888-422-0692 Ext. 1 or 2
Email:
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Focus and Relax With Background Sounds
The iPhone has a built-in noise generator that plays calming sounds like rain, ocean, or white noise to help you focus or relax. Instead of downloading an app from the App Store, you can use the iPhone's Background Sounds feature to play these sounds.
To enable these background sounds, go to Settings > Accessibility > Audio & Visual > Background Sounds and turn on Background Sounds. The preset sound is Rain. But you can change it by tapping Sound, selecting one of the sounds from the list, and tapping Backin the top-left corner.
Training From An Inside Perspective…
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Email:
Basic - Advanced Top-Tier Style Legal and Corporate MS Office Training for Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Professionals. Unique Courses for Individuals as well as Law Firms, Corporate Firms and Groups.
Hey Students:
AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.
We cover thoroughly List Numbering, Multilevel Outlines, Cross References, TOC, TOA, IOT, Footnotes and a load of procedure as well as tips and tricks.
Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!! Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word. The cost for this information packed set of 3 classes is $450. Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes. Firms and Individuals Welcome!
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MS Office Legal and Corporate - “Please Don’t Update Unless We Tell You To”…
Scenario: The operators of a Word Processing Center were told that because there was a lot of manual manipulation in the TOC, and the Table of Authorities to not update the TOC or TOA unless directed to do so. Keep in mind, that it had been originally generated using MS Word’s TOC function as well as MS Word’s TOA function so there was a field code present in both instances and it could be generated at will. With me so far…
These requests are common but, without certain knowledge, you can without knowing, do the very thing that you were requested not to do. Let’s go over our options so that you are clear.
For one, go to File, Options, Display and under “Printing Options”, make sure there is no check mark next to “ Update Fields Before Printing”. If checked, every time you go to print, it will attempt to update your TOC and TOA.
Second. For safe keeping, you can lock the TOC and TOA which will allow the attorney to continue to manually edit and save the file as a whole, but it cannot be run automatically any longer. To do so, use Control Shift 11 to lock each individual field. You know it’s locked because when you right click “Update Fields” will be greyed out”.
To unlock the individual field at any time, use Control Shift 11.
Finally, if you want to strip off the Field aspect altogether use Control Shift F9 to get rid of the field code. The gray field of your TOC and or TOA (whichever field code you use it on), will be gone and you will be left with plain text. If the attorney has taken the route of manually dealing with the TOC and TOA then removal of the field code will not matter much.
Now you should have a better grasp of what you can do to deal with such a scenario.
Training From An Inside Perspective…
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
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Email:
Basic - Advanced Top-Tier Style Legal and Corporate MS Office Training for Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Professionals. Unique Courses for Individuals as well as Law Firms, Corporate Firms, Outsource Legal and Non Legal Staff and Groups.
Hey Students:
AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.
We cover thoroughly List Numbering, Multilevel Outlines and a load of procedure as well as tips and tricks and on the litigation side everything from Captions to Table of Authorities, to Footnotes and more!
Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!! Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word. The cost for this information packed set of 3 classes is $450. Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes. Firms and Individuals Welcome!
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MS Office Legal and Corporate - View Gridlines vs Grid
We had a student with a particular problem that has surfaced a number of times. We were setting up a two column five row table in order to do 2 columns of signatures.
I told the student to remove the borders of the table.
In Print Layout View, we selected the little target symbol that pops up on the upper left hand side of the table. This action selects the entire table.
Next, under Table Tools (Right Side of Screen above the tabs), under "Design Tab", we went to Borders, clicked on the down arrow next to Borders and selected "No Borders". This action removed all the borders of the Table.
We went back into Borders (the down arrow) and made sure that "View Gridlines" is on. In this way, you work with the outline of the table which is a lot easier to work with than having no outline at all.
The student then said that his entire screen turned into a Grid. Like the old graph paper. What he did was instead of going to Table Tools, Design Tab, Borders (the down arrow) down to "View Gridlines" he went to the "View tab" instead and selected Gridlines.
By selecting Gridlines under the View Tab the entire screen turned into a grid. This can catch you off guard and you may not realize the connection of why the screen all of a sudden had a radical look change.
Remember: View Gridlines under Table Tools, Design, Borders will ensure that you see your Table Grid when you need to remove the borders of the Table.
Note: You can also remove the Borders of the table by selecting the table with the target symbol in Print Layout view and then using Control Alt U to remove all Borders of the table.
Training From An Inside Perspective...
Basic-Advanced MS Office Training
Tailored Classes, Specialty Class, Legal Outsource Firm Training…
Training MS Office as well as Adobe Pro and Nuance for Secretaries, Administrative Assistants, Word Processing Operators, Paralegals, Law Students, Attorneys, Business Professionals and Marketers
888-422-0692 Ext. 1 and 2
www.AdvanceTo.com
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Teacher Connected Books and Video
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Hey Students: AdvanceTo does a great Tables related class where we go over Financial Tables, Captions, Signature Blocks, Table of Figures,Table Footnotes and way more. We typically do way more! This 4.5 hour hands-on Zoom class (which can be split in two), costs $175.00. Those who purchase two or more classes receive a discount! All Groups receive a discount. This is a good opportunity to take care of filling in the gaps for Table related items and there are a lot of them that are used in a daily basis. You will definitely grow from this high value class! Give us a call…
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MS Office Legal and Corporate - Control Keys For Format Painter Have Changed.
Scenario: The Word Processing Operator was attempting to use the control key equivalent for the Paint Brush but it would not work. Tried and tried. The operator even went to reset the keyboard thinking that someone could have used those keys for a Macro name but resetting the keyboard did not do it either.
For a quick review, let’s go over some basics and discuss the focus of this write up namely the Control Keys for the Paint Brush equivalent.
Some Basics Regarding Paint Brush.
1. I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph.
2. If I click on the Paint Brush 1 X and then go to the paragraph that needs that same formatting and click 1x, it will apply the Painted format to the selected paragraph and the paint feature will turn off automatically.
3. It should be noted, that if I click inside the paragraph that has the formatting I need, click the Paint Brush 1X and then highlight the next 5 or 10 paragraphs that need that same formatting and then lift my finger off the left mouse button it will apply that Painted format automatically to those 5 or 10 paragraphs that I had highlighted.
4. Placing my cursor in a particular paragraph that has the formatting that I want to share with another paragraph and I double click (2x)! on the Paintbrush, I can click on paragraph after paragraph without any limit applying that formatting . To turn off the Paint Brush feature, I can simply press escape.
5. The Control Key equivalent to the "double click" on the Paint Brush used to be Control + Shift + C and Control + Shift + V for MS Word Versions 2003-21. But, the 365 version has changed this. So, with this method, I place my cursor in a particular paragraph that has the formatting that I want to share with another paragraph(s). For the 365 version, I now have to use Control Alt C and then go to the paragraph(s) that need the formatting and then use Control Alt V. You can then go paragraph by paragraph that needs that particular formatting that you had copied and just continue to use Control Alt V over and over again.
Final Note: The Control Keys for the Paint Brush within Power Point are still Control Shift C and Control Shift V.
6. Having this knowledge of using the Paint Brush to your full advantage along with the Control Keys is very valuable. Try it out and you will see how easy it is to use.
Knowing this info will further free you up from having to go to the right side style panel to apply ”that” style or taking the cursor under the home tab to click on the Paint Brush.
Training From An Inside Perspective for Secretaries, WP Operators, Paralegals, Law Students, Administrative Assistants, Attorneys and Business Professionals
We also do test prep and help with placement. Don’t lose out on a great opportunity! Make sure your skills are at their best.
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Hey Students: AdvanceTo Training offers a very informative and information packed Litigation Formatting and Styling class. This 4.5 hour hands-on Zoom class (which can be split into 2 sessions), will go through a number of litigation documents piece by piece. You get to learn and experience a number of procedures, vocabulary and reasoning as to why things are constructed the way they are.
This is your opportunity to attain another large piece of knowledge that you can put to use right away. We will cover everything from Caption Boxes to Table of Authorities. This high value class is $175.00 and includes narrative material as well as homework, so you can practice your new found skills. Note: We also do a great Corporate Document Styles and Formatting Class as well!
For those people who purchase 2 or more classes you will receive a discount. All Groups receive a discount. Give us a call today! 888-422-0692 Ext. 1 and 2.
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MS Office Legal and Corporate - Simulating Motion In Brochure Cover
Scenario: The supervisor has asked the WP Center of a mid sized firm to come up with a brochure cover showing a busy law office meaning a brochure cover showing movement and activity. Many firms have their own “Promotional Department” but this particular firm does not, so the task falls to the Word Processing people.
Either way, here is the opportunity to learn an easy technique that will come in handy whether you work in legal or corporate. Let’s examine a few places to go (there are many), that will allow you to easily complete this request known in the industry as “Motion Blur”.
AIEase:
Adding motion blur to smartphone photos, AIEase allows precise background separation with customized motion blur effects, making it easy to use for beginners.
On the AIEase website, click on AI Tools, and select All Tools. Scroll down to the AI Blur Backgroundsection and choose the Motion Blur tool. Upload your image, select Motion from the blur types, and adjust the strength slider to your liking.
Photoroom:
Photoroom is a bit more streamlined and will give you a quick result without much ability to fine tune..
Go to the Photoroom website, click on Photo Editor, and select All Tools. Scroll down to find the Motion Blur option, upload your image, and the app will give you a quick result.
LunaPic:
Unlike others that Isolate the front portion image from the background, LunaPic applies the effect to the entire image—including the frontal portion. This creates images that are good at presenting a feel of nostalgia and a more artistic rendering of the picture.
Go to LunaPic, click Adjust in the menu, and select Motion Blur from the dropdown menu. Upload the image, and there is a slide bar to control the intensity of the blur effect.
Requests such as discussed above, give us the chance to add to our existing knowledge. Try them yourself so your are familiar with creating the blur effect.
Training From An Inside Perspective…
One Of The Very Few That Teach Top Tier Legal!
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
888-422-0692 Ext. 1 and 2
Email:
Hey Students: AdvanceTo offers a very informative and information packed Litigation Formatting and Styling class. This 4.5 hour hands-on Zoom or Phone class will go through a number of litigation documents piece by piece. You get to learn and experience a number of procedures, vocabulary and reasoning as to why things are constructed the way they are.
This is your opportunity to attain another large block of knowledge that you can put to use right away. We will cover everything from Caption Boxes to Table of Authorities. This high value class is $175.00 and includes narrative material as well as homework, so you can practice your new found skills. For those people who purchase 2 or more classes you receive a nice discount. All Groups receive a discount. Give us a call today! 888-422-0692 Ext. 1 and 2.
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MS Office Legal and Corporate - It Does Work - You Are Just Missing Some Vital Points…
Scenario: The Attorney is putting on a Presentation using the “Subtitle” Feature. He will be speaking in English but he has the Subtitles set for Spanish due to the nature of the mixed audience. This will be done in person and he does not have a two monitor set up as he may have if he were doing the presentation over a Zoom like scenario. Under Slideshow, he chose use Subtitles and set his language (English) and the subtitles language (Spanish). He chose to have the Subtitles appear on top of the slide being displayed.
When in Presentation mode/view, on the right side, you see the next screen coming, a timer and speaker notes if you have two screens. So, the attorney clicks “Record” all of the way to the top right of the Ribbon and when the screen opens up, it is NOT displaying in Presenter Mode and the Subtitles are not working.
He has to give a live Presentation and he has two issues to now deal with quickly.
Issue one: In order to properly simulate the Presenter Mode for Subtitle purposes use Alt F5 to simulate Presenter Mode using one Monitor. This will open your screen in the Presenter Mode ready to go.
Issue Two: In order to make use of the Subtitle feature you need to be online. It takes a moment to kick in, then as you speak whatever you say will be translated into the language you chose.
Once the attorney has addressed those two issues he was now ready to give his Presentation.
It is easy enough to use. Try it out when you get the chance. You have about 40 languages to choose from for your subtitles whether you give the Presentation from a Zoom like service or in person. Some use the same language they are speaking in for the subtitles to make it easier for audiences to understand the presentation if there is a large venue or distracting noise.
Training From An Inside Perspective…
Basic-Advanced Legal Word Processing Training using MS Office, Adobe Pro/Nuance and Outlook. Training Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Owners
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Expert Test Prep Classes as well…
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Hey Students: AdvanceTo offers a great Power Point for Beginners class! This 4.5 hour hands-on Zoom or Phone class (can be split into two sessions) will give you a thorough introduction that will have you on solid ground with the basics and a lot of intermediate level technique and procedures. In short, you will learn a ton! The class costs $175.00 and discounts are given for all groups as well as individuals who purchase of 2 or more classes. Narrative material and homework are part of the deal. Post class follow up as well. If you have had gaps in your knowledge then this class is for you!!! Call us today!
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MS Office Legal and Corporate - Setting Up a Quick Teleprompter In Power Point.
Scenario: The Attorney wants to do a Power Point Presentation. She wants to be in a position where she can do the presentation from Zoom or if in person, will make use of an overhead projector using her laptop. She inquired about the use of a Teleprompter built into the Power Point Presentation.
In order to set up “Notes” pages and the basics of getting handouts together I have given you the link below.
For our current situation gather the text that you wish to place on the Notes area of each separate slide. The regular part of the slide will have a photo of some sort or a graph or chart.
Once you have placed the individual pieces of text in the Notes area of each individual slide, look at the extreme right of the Power Point screen above the ribbon and you will see a “Record” button.
Once you enter the Record Screen, at the very bottom make sure for “views” you select “Teleprompter” View. This view shows the text you placed in the Notes area on “Top” of the Photo that was used on the slide.
Up top you will see an area where you set the speed of the Teleprompter. Set it slow then test it by clicking on the start arrow connected to the speed of the teleprompter. It will scroll through the text and you read it out loud to see if the speed suits you. Adjust as needed.
The big black circle on the bottom right of each screen lets you click from one slide to another when ready for the next slide.
Finally, when clicking Record, the Teleprompter will start automatically and you can stop it at any time and start over as needed. When done, you can save the Recording as a Movie file to your hard drive as well as uploading that file to You Tube, Rumble, Twitch, Vimeo etc. or any internal firm server.
You also have two other choices as to Record:
Presenter View - Shows Next Slide Up and the Text For Current Slide. You can still do your own narration.
Slide View: Shows just the slide but you can record with narration
Here is your promised Write up on Notes Page Basics
https://www.tumblr.com/advancetotraining/673284296280309760/dealing-with-notes-in-powerpoint-getting
Training From An Inside Perspective…
Basic-Advanced Legal Word Processing Training using MS Office, Adobe Pro/Nuance and Outlook. Training Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Owners
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Expert Test Prep Classes as well…
Email:
Hey Students: AdvanceTo offers a great Power Point for Beginners class! This 4.5 hour hands-on Zoom or Phone class (can be split into two sessions) will give you a thorough introduction that will have you on solid ground with the basics and a lot of intermediate level technique and procedures. In short, you will learn a ton! The class costs $175.00 and discounts are given for all groups as well as individuals who purchase of 2 or more classes. Narrative material and homework are part of the deal. Post class follow up as well. If you have had gaps in your knowledge then this class is for you!!! Call us today!
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MS Office Legal and Corporate - I Need Certain Info Blocked Out
Scenario: Attorney took a snapshot of an individual’s vital info and wanted to send that photo to others minus certain sensitive info regarding the individuals home address and Social Security number. He had heard there is an editing feature on the phone but does not know how to use it. He has an iPhone but all smart phones have such a feature.
So how do we get this done?
For iPhone:
Open the Photos app and go to the image you want to edit.
Tap the edit icon at the bottom.
Tap the Markup icon (a pencil inside a circle) at the top.
Select the pen tool and draw over the parts of the photo you want to block. You can tap the color wheel at the bottom to choose a pen color that matches the object.
If you prefer to cover parts of the photo instead of drawing over them, tap the plus icon to add a shape, a sticker, or even an emoji.
Once you're satisfied with the image, tap Done in the top right corner to save it.
For Android:
Key steps:
Open the photo: Go to the photo you want to edit in your phone's photo collection.
Select "Edit": Tap the "Edit" option to access editing tools.
Choose "Blur" tool: Find the "Blur" option within the editing tools.
Use the brush: Select your brush size and carefully "paint" over the areas you need to blur.
Basic - Advanced MS Office Training for Secretaries, Administrative Assistants, Paralegals, Law Students, Attorneys and Business Professionals.
Training From An Inside Perspective…
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
888-422-0692 Ext. 1 and 2
Teacher Connected Books and Video…
Email:
Hey Students: AdvanceTo teaches a great Document Compare, Document Combine and Track Changes Course. It is a very thorough hands-on Zoom or Phone course and the length is 4.5 hours which can be split into 2 sessions. Great Narrative material and bonus material is included as well. The cost $175.00. Purchase of two or more classes as well as all groups receive discounts! 1-888-422-0692 Ext. 1 and 2.
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MS Word Legal and Corporate - I need You To Download The Web Page…
Scenario: As part of due diligence, the attorney has requested a quick printout of a Particular Webpage to show the improper use of a Trademark owned by another company. The attorney wants to be able to read it offline as well as print as needed.
So, now that we know what is being asked of us, we have some options:
Google Chrome Save As Option - Lets you do the whole page text only or pictures and text. As part of what it does “Should you need the web page to open in Microsoft Word instead of a browser window, select Web Page, Single File, which saves the page as a Microsoft Word MHTML document”.
Chrome Mobile: Let’s you download to an Apple or Android phone.
Safari can save webpages for off-line reading.
You can simplify the process even further with an extension called “Save Page WE”, which works on Google Chrome as well as Firefox. Once installed, “just click on the extension icon from the toolbar to instantly download a web page to a single HTML file (along with all assets included, like images, ads, and formatting)”.
You can save the Webpage as a PDF file if need be “Extensions like “PrintFriendly” “are designed to prioritize text when downloading a web page as a PDF, removing the unnecessary elements”
.Finally, “Pocket” is one last app that saves a web page offline.
Continuing our scenario above, after being given the offline copy, he does not see what he was hoping to see on the download of the current version of the website but he knows that the offending area “used to be there for sure”.. In this case, we were instructed to go the Way Back Machine to get older versions of the site to prove our case.
Below, I have given you two links one being “Downloading Web Pages” and the “Way Back Machine”. Both articles will thoroughly fill you in piece by piece. Print them both out. You never know, when you will need them
Downloading Web Pages
https://www.makeuseof.com/tag/save-complete-webpage-offline-reading/
Way Back Machine Article
https://www.tumblr.com/advancetoclassesandmaterials/745076217323077632/when-the-way-back-machine-really-comes-in-handy-in
Training From An Inside Perspective…
One of the very few training top-tier legal…
www.AdvanceTo.com
https://advancetoffice.com/
www.Awalkinthecenter.com
888-422-0692 Ext. 1 and 2
Hey Students! AdvanceTo Training offers a thorough Litigation Formatting and Styling Class. This hands-on 4.5 hour class (which can be done in one or two sessions) goes over Litigation Documents piece by piece. We will go after everything from Caption Boxes to Footnotes to Table of Authorities and everything in between. This is your opportunity to close the gap pertaining to any procedure that is needed to be taken care of when putting together litigation files from scratch. The cost is $175.00 and the purchase of 2 or more classes will be discounted. All groups receive a discount. This class includes great narrative material as well as homework. This class will add another major legal document type to your already existing knowledge which you can then place on your resume. Call us today!
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MS Office Legal and Corporate - Unhide Slide In Power Point….
Scenario: We inherit documents all of the time. Some are complete, while some are a work in progress. A student who works as an administrative assistant received a Power Point document in her email with instructions to change some information on the final slide of the Power Point. Some minor edits.
She opens up the file and the final slide is greyed out.
She can’t access it and does not make the. changes. She calls the original person who sent it and told them I can’t get to the last slide where I have been requested to do the edits.
They explained to her the following:
The last slide has been “Hidden”. The Presentation is being used for a loop type scenario. The first two slides will loop with music. When the speaker is ready, they will click on a hyperlink which will take them to the final slide cutting off the music, stopping the loop and remaining on the final slide so that it stays up behind the presenter like a backdrop.
They inform her to temporarily remove the hidden aspect from the 3rd and final slide. They gave her two ways to do so.
One is to go to the Slideshow Tab and choose “Unhide” or
You can right click on the hidden slide and choose “Unhide Slide”.
They then informed her to make the requested changes and re-hide the final slide, save the file and please send it back. Once you have encountered this situation, as you can see, it is no big deal. One more thing to cross off your list.
AdvanceTo Training and Consulting: Training From An Inside Perspective…MS Office Legal and Corporate Training for Secretaries, WP Operators, Paralegals, Law Students, Attorneys, Outsource Legal Staff and Business Owners.
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
888-422-0692 Ext. 1 or 2
Email:
Hey Students: AdvanceTo offers a great Power Point for Beginners class! This 4.5 hour class will give you a thorough introduction that will have you on solid ground with the basics and a lot of intermediate level technique and procedures. In short, you will learn a ton! This 4.5 hour hands-on Zoom class costs $175.00 and discounts are given for all groups as well as individuals who purchase of 2 or more classes. Narrative material and homework are part of the deal. Post class follow up as well. If you have had gaps in your knowledge then this class is for you!!! Call us today!
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MS Office Legal and Corporate - How do I Download a Sound File or Video File from an Existing Power Point.
Scenario: The attorney has her secretary working on a Power Point Presentation. Within the Power Point there is a nice MP3 sound file that they are using that will play throughout the slides until the end. They also, had a video that runs on one of the slides. Anyway, after finding out that the music as well as the video we’re from a free site with no copyright issues, she asked to have them downloaded so that she could have the two files for another Power Point she was to do in the near future.
Initially, the Secretary informed the attorney that the files were already in the Power Point file when she started working on it and she does not see those files anywhere in the folder where the Power Point was stored on their firm’s system.
With the attorney asking that they need to be saved outside of that particular Power Point Presentation, the question then becomes:
How do I Download a Sound File or Video File from an Existing Power Point?
Remember: The Sound Icon or Video Icon will always appear on the slide that it was loaded on.
Save embedded media from a presentation (audio or video).
Right-click (or Control-click on macOS) the audio icon or video icon, and click Save Media as. ...
In the Save Media as dialog box, choose a folder and also enter a name for the media file. ... You can also just save the video or audio file to the folder that you are developing your Power Point Presentation within.
To finish it, Select Save.
If the Save Media as option doesn't appear on the menu, then you have an older version of PowerPoint that doesn't support this feature.
In our business you never know from day to day what issues might arise. You can now cross this one off of your list.
One more thing…
No, you cannot directly download an audio or video file from the Animation Pane in PowerPoint.
Training From An Inside Perspective…
Basic-Advanced Legal Word Processing Training using MS Office, Adobe Pro/Nuance and Outlook. Training Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Owners
888-422-0692 Ext. 1 and 2
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Expert Test Prep Classes as well…
Email:
Hey Students: AdvanceTo offers a great Power Point for Beginners class! This 4.5 hour hands-on Zoom or Phone class (can be split into two sessions) will give you a thorough introduction that will have you on very comfortable solid ground with the basics and a lot of intermediate level technique and procedures. In short, you will learn a ton! The class costs $175.00 and discounts are given for all groups as well as individuals who purchase of 2 or more classes. One thing people always say after this class is how they finally understand the Slide Master and how it works! Great narrative material and homework are part of the deal. Post class follow up as well. If you have had gaps in your knowledge, then this class is for you!!! Call us today! 888-422-0692 Ext. 1 and 2.
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MS Office Legal and Corporate - The Days of Doing Tapes Should Being Coming To An End
https://www.makeuseof.com/voice-typing-changed-how-i-use-windows/?utm_medium=newsletter&utm_campaign=MUO-202502190800&utm_source=MUO-NL&user=bG91aXNAYWR2YW5jZXRvLmNvbQ&lctg=b9a1475ba6f7255f275a088d72ace1172c87969d8d7c937e028bde08ccf97b9f
Training From An Inside perspective…
MS Office Legal and Corporate Secretarial and Word Processing.
888-422-0692 Ext. 1 and 2
https://advancetoffice.com/
www.advanceto.com
www.awalkinthecenter.com
Teacher Connected Books and Video...
We can tailor make video for you personally or for your firm in all Legal and Corporate firm subject matter. Tailored or Specialty Classes.
Email:
Hey Students! AdvanceTo teaches both a Litigation and Corporate styling and formatting class. Both classes thoroughly explore the separate pieces of the two types of documents and the procedures, strategy and technique that is connected to both. Each hands on Zoom class is 4.5 hours (which can be split into two sessions) and is packed with information that you will be able to use right away. The cost is $175.00 per class but if you purchase the two classes (Litigation and Corporate), the price drops to $150.00 per class. Groups always receive a discount. Great narrative material and homework are part of the deal as always.
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MS Office Legal and Corporate - We Can Do Just Sound….
Scenario: Attorney has received a deposition that is essentially a video. He has requested that it is saved as an MP3 sound file and emailed to him. This request can be done and there are a number of choices.
VLC is a free converter that you can download to your PC or Smartphone.
Convertio is an on-line converter but as law firms go, they would be a bit hesitant because technically you are outside of the firms firewall.
If you want to convert video to audio directly from an app on your Android phone, Video to MP3 Converter is another choice.
If you have an iPhone or iPad, Media Converter - Video to MP3 is an app for converting video files to audio. Like Video to MP3 Converter, Media Converter - Video to MP3 is free to use—and it supports many different audio formats
VidConverter is another web based tool that —you can use from any device. You can also use links on the web vs uploading the actual file.
Take a look at the article below but this request is certainly doable.
https://www.makeuseof.com/how-to-convert-video-to-audio-free-online/?utm_medium=newsletter&utm_campaign=MUO-202501050800&utm_source=MUO-NL&user=bG91aXNAYWR2YW5jZXRvLmNvbQ&lctg=b9a1475ba6f7255f275a088d72ace1172c87969d8d7c937e028bde08ccf97b9f
Training From An Inside Perspective…
Basic through Advanced MS Office Training for Secretarial, Word Processing, Paralegal, Law Students and Attorneys, Test Prep, Books, Testing Services and Placement Assistance
www.advanceto.com
https://advancetoffice.com/
www.awalkinthecenter.com
Email:
Teacher Connected Books and Video
888-422-0692 Extension 1 or 2
Hey Students! AdvanceTo offers a great Document Compare, Track Changes and Document Combine class. This is your chance to master four sought after procedures that you would want to place on your resume! This 4.5 hour hands on class includes great narrative material. The cost is $175.00 and for anyone who purchases two classes you receive a discount. All groups receive a discount. This is a fun class and a ton of great info is shared.
Other classes you may wish to take advantage of, are our Basic through Advanced course, our Tailored classes (you decide what is covered in your class), our specialty classes (Litigation vs Corporate, Fillable Forms, Adobe Pro, Nuance and Outlook, Power Point Presentations, Merge) and anything in our basic through advanced offerings which includes Excel and Power Point. Keep your skill level moving forward…
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