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Employee Training Tools

No enterprise can remain relevant and competitive in the age of Industry 4.0 without helping employees acquire new skills and improve proficiency consistently. Unlike traditional teaching methods, eLearning helps companies and startups implement, conduct, track, and manage employee training in flexible and cost-efficient ways.

Elearning tools and solutions enable employees to acquire knowledge and hone skills after working hours. Also, they create opportunities for employees to understand new topics in a variety of ways – watching educational videos, reading eBooks, and listening to podcasts. At the same time, managers can use these eLearning solutions to track and assess the employee training process using various KPIs.

However, no enterprise can leverage the benefits of online employee training without implementing and integrating the right eLearning tools and solutions. We are making it easier for businesses to reskill and upskill their workforce by discussing some of these essential online employee training tools and solutions.

Overview of 7 Commonly Used Employee Training Tools Across Industries

Digital Library Software

No enterprise can reskill or upskill employees without enabling access to multilingual and multiformat eLearning content. Digital library software helps enterprises eliminate the need to create and manage content. At the same time, it enables employees to access a large and diverse knowledge repository using computers or mobile devices.

Each employee also has the option to access leading digital library software online or offline. Hence, it becomes easier for them to acquire and hone skills in the desired way – reading eBooks, watching videos, listening to podcasts, or taking online quizzes. A company can integrate the cloud-based digital library software with other employee training tools.

Learning Management Systems (LMS)

Learning management systems (LMS) can be regarded as the commonly used employee training tools. The software enables enterprises to roll out employee training programs by providing robust features and tools. An enterprise can leverage cloud-based LMS to develop, deliver, and track online courses without escalating costs.

The new-age LMS engages employees by providing features like chats, query corners, discussion forums, and query corners. Additionally, they make the eLearning experience exciting and fun by offering gamification features like coins, badges, and leaderboards. These features help enterprises reskill and upskill employees by increasing course completion rates.

Microlearning Tools

Microlearning is currently one of the important trends in employee training and development. The eLearning strategy emphasizes the delivery of content and information in small units. The short pieces of eLearning content boost employee upskilling and reskilling in several ways – enhancing the learning experience, mitigating learner fatigue, and fostering knowledge retention.

Microlearning tools help enterprises deliver small and focused eLearning content to employees. A trainer or instructor can use these edtech solutions to deliver short bursts of eLearning content in multiple digital formats – text, images, videos, audio, tests, and quizzes. At the same time, microlearning platforms boost learner engagement and learning experiences by providing a slew of gamification features.

Content Authoring Software

As the name suggests, this category of employee training tools facilitates the development of eLearning content in multiple formats. An enterprise can streamline eLearning content creation by implementing individual software for course creation, eBook generation, presentation authoring, graphic designing, and video editing.

At the same time, it can eliminate the need to implement multiple content authoring tools by implementing a learning content management system (LCMS). The built-in features provided by the LCMS enable trainers or instructors to create eLearning content in multiple languages and formats without requiring additional time and resources.

Training Video Software

While accessing digital content, most working professionals these days prefer watching videos to reading eBooks or listening to audiobooks. The surge in video content consumption makes many enterprises upskill and reskill employees by delivering educational and instructional videos.

This type of employee training software makes it easier for trainers to create, edit, and publish a variety of educational videos. At the same time, trainers can make the videos engaging using including animations, quizzes, and lectures. However, many enterprises still prefer digital library software to enable employees to access content in a variety of formats, including videos.

Learning Experience Platforms

A learning experience platform boosts employee training and development by personalizing learning experiences. The eLearning solution is designed with a sophisticated search interface. The search interface enables employees to access relevant content related to a particular topic.

At the same time, the platform uses artificial intelligence (AI) technologies to recommend additional content to the learner based on his previous searches. In addition to curtailing content development time and costs, the software creates opportunities for employees to acquire knowledge by choosing and accessing their preferred content.

AI-Powered Chatbots

As new-age employee training tools, chatbots transform employee reskilling and upskilling initiatives using AI technologies. Many companies these days implement customized chatbots to boost learner engagement and confidence. The chatbots personalize the learning experience of employees by delivering and recommending content according to their needs and preferences.

At the same time, an employee can acquire and improve skills by accessing the chatbot anytime and anywhere. Also, the chatbot improves knowledge retention by providing instant feedback and assessment to each employee. An enterprise can implement a single chatbot to deliver personalized training to a large number of employees simultaneously and consistently.

Conclusion

While running reskilling and upskilling programs for employees, a company or startup can choose from a wide range of eLearning tools and solutions. However, decision-makers must opt for cloud-based eLearning tools to simplify software implementation, customization, and integration. Also, they can form a unified platform by integrating the cloud-based employee training tools using APIs.

About Mintbook

Mintbook helps enterprises reskill and upskill employees using a unified learning platform hosted in the cloud. The unified learning platform enables employees to access content in multiple formats by featuring digital library software. At the same time, the learning management system (LMS) included in the platform ensures that employees can access the multiformat eLearning content on demand using both computers and mobile devices.Tagged eLearning Solutions for Remote Employees, Employee Training Programs

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Why do Schools in India Need to Embrace LMS Systems?

9 Reasons Why K-12 Schools in India Must Leverage LMS Systems in 2024

“India has a shortage of more than 10 lakh teachers. Existing ones are poorly distributed.”

The new-age LMSs enable a single teacher to teach a larger number of students over the Internet. A school can invest in the right LMS to boost the efficiency and productivity of teachers. Also, it can make teachers focus only on imparting knowledge and improving the learning experience through the automation of repetitive administrative activities like taking attendance and evaluating exam papers manually.

Provide Unrestricted Access to Learning Materials

The modern LMS systems allow students to understand concepts and topics by accessing a wide variety of digital content – audio, video, ebooks, PDFs, images, infographics, and recorded video lectures. Also, the students can access digital learning resources over the internet using a desktop, laptop, smartphone, or tablet. A school can further make the same digital content accessible to a large number of students simultaneously and seamlessly.

Integrate Multiple Learning Methods

The conventional LMS supported only the online learning model. However, the new-age LMS for schools supports a blended learning model. A school can use an LMS to implement teacher-led training by setting up video-based classrooms. At the same time, it can use the same LMS to facilitate self-paced learning by allowing students to watch recorded video lectures and access eLearning materials at their own pace and convenience. Hence, a school can invest in the right LMS to bridge the gap between synchronous and asynchronous learning without incurring extra operational costs.

Personalize Learning Approach

In a conventional learning environment, students acquire knowledge through books, lectures, and classroom discussions. However, teachers often find it challenging to give personalized attention to every student in the classroom. The LMSs make it easier for students to create and follow their own learning paths. As a student has the option to access a wide variety of content, she can easily decide on the appropriate learning approach. The teachers can further help students to create their own learning paths by sharing advice and instructions.

Share Immediate Feedback

Often teachers have to put extra time and effort into evaluating and grading exam papers after taking classes. Hence, they need some time to share feedback with students. However, the LMSs these days allow students to assess their knowledge and skills of students through multiple-option questions and quizzes. The LMS automatically generates results and shares feedback once the student completes the online test. Hence, the teachers can utilize their time and efforts to boost the quality of eLearning.

Options to Track Performance and Progress

The new-age LMSs come with built-in reporting and analytics tools. The teachers can use these tools to generate a variety of reports based on real-time data. Also, they can use analytics tools to identify students who struggle to learn online. The teachers easily boost the performance of such students through personal interaction and supplemental resources. At the same time, the reporting and analytics tools help teachers improve the learning experience and student engagement by identifying the areas of improvement in the online course.

Create and Update Online Courses Rapidly

The leading schools in India update their study materials frequently to allow students access to updated information and the latest research. The teachers often find it challenging to make changes to books and content in a classroom-based learning environment. However, the content authoring tools provided by the Learning Management Systems make it easier for schools to update the eLearning content in a short amount of time. A school can further leverage content-authoring tools to create fresh content and expand existing courses without investing in huge resources.

Facilitate Active Student Engagement

Often parents cite a lack of personal interaction or social interaction as one of the major shortcomings of online education. In a virtual learning environment, teachers lack the option to interact with students face-to-face. However, the new-age LMSs facilitate real-time interaction between students and teachers through video conferencing and voice calls. Also, they allow teachers to engage students actively using features like discussion forums, leaderboards, and query corners.

Reduce the Cost of Online Education

The schools in India can curtail the overall cost of online education by investing in cloud-based LMS for schools. The cloud-based LMSs are hosted, managed, maintained, and updated by the vendor. Hence, a school can allow both teachers and students to access the cloud-based LMS without incurring upfront and ongoing infrastructural costs. The schools can further bring down the operational cost by making the same teachers teach a larger number of students.

Mintbook has designed the LMS with features to help schools and educational institutions in India switch from conventional learning to eLearning. The schools can use the LMS to integrate teacher-led training and self-paced learning seamlessly. Also, they can make students access a robust digital library consisting of over one million eLearning resources in over 10 regional languages from over 100 leading publishers.

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LMS for Healthcare and Pharma Industry

According to PricewaterhouseCoopers (PWC),

“The Indian pharma industry has been growing at a compounded annual growth rate (CAGR) of more than 15% over the last five years and has significant growth opportunities. However, for the industry to sustain this robust growth rate till 2020, companies will have to rethink their business strategy.”

Healthcare companies can no longer sustain growth only by discovering, producing, and selling new medications and medical devices. In addition to discovering new pharmaceutical drugs, they need to focus on upskilling and reskilling employees regularly. They cannot train a large and diverse workforce using conventional learning methods. Most pharma companies these days implement eLearning to train a large number of employees quickly and effortlessly across geographies.

They leverage learning management systems to run online training programs for internal and external learners from various departments – sales, quality assurance (QA), and research and development (R&D). They invest in Multi-language LMS systems to train learners in their native language. Also, they avail of the features provided by new-age LMSs to personalize the learning experience and boost learner engagement. We can assess the importance of the LMS for healthcare and pharma industry based on some interesting use cases.

8 Interesting Use Cases of LMS for Healthcare and Pharma Industry

Training Mobile Salespeople

The marketing professionals and salespeople in the healthcare industry spend most of their time meeting physicians and pharmacists. They need updated information to impress the doctors and pharmacists during the meetings. However, they often lack the time to update their knowledge in a conventional learning environment. The pharma companies use LMS to enable salespeople to access updated information using their mobile devices regardless of their current locations. They further make it easier for salespeople to acquire knowledge by implementing micro training or microlearning. Microlearning makes learners acquire knowledge by studying short bursts of content at a time.

Creating Online Courses Rapidly

A patent in the healthcare industry lapses legally in about five years. Hence, learning managers have to create online courses frequently. The new-age LMSs are designed with robust authoring tools that enable learning managers to create online courses rapidly. The learning managers can further create courses by combining a variety of digital content – ebooks, PDFs, audiobooks, videos, podcasts, infographics, and quizzes. The learning managers also have the option to allow employees to access ready-to-use content from leading publishers by integrating the LMS with digital libraries.

Keeping the Training Materials Up-to-Date

Unlike other enterprises, healthcare companies need to update the training materials frequently. They need to ensure that each employee knows the latest information and industry changes. The LMSs allow healthcare companies to store and manage online training materials from a centralized location. Hence, the learning managers and instructors can update and modify the training materials in a few minutes. Also, they can ensure that employees understand and use updated information by designing retraining programs.

Providing Compliance Training to Every Employee

Healthcare companies have to adhere to a set of globally accepted standards while designing processed and producing drugs. They need to ensure that every employee completes mandatory training programs like Quality Systems and Controls, Good Manufacturing Practices (GMP), Uniform Code for Pharmaceutical Marketing Practices (UCPMP), and Ethical Business Practices. The pharma companies can use a single LMS to provide mandatory compliance training to each employee. Also, they can train a large number of employees across geographic locations simultaneously without deploying extra instructors.

Driving Sales of New Medication

Like other businesses, pharma companies extend their product portfolios regularly. They conduct R&D continuously to discover and produce new medications, pharmaceutical drugs, and vaccines. In addition to producing new drugs, the healthcare companies must help the salespeople to create demand for the new medication. Pharma and healthcare companies use LMS to share elaborate information about the new medication with salespeople by combining microlearning and gamification features. The LMS for the pharma industry makes it easier for salespeople to acquire product knowledge quickly just before the product launches. The learning managers can launch relevant courses according to the scheduled product launch.

Launching Free Courses for Customers

The LMSs help healthcare companies design and run multiple training programs without investing extra time and resources. Many healthcare companies these days leverage LMSs to launch a number of courses for customers. Interested customers can join the online courses to acquire knowledge about various products and processes in the pharma companies. The pharma companies further allow interested customers to join the online training programs free of cost. The free training programs help pharma companies to boost customer experience and promote customer loyalty.

Automate Record Keeping and Audit Trail

healthcare industry is one of the highly regulated sectors. The government regulations related to specific medications and pharmaceutical drugs change from time to time. Healthcare companies need to ensure that each employee understands the regulation changes. At the same time, they have to maintain records and keep in place an audit trail. In addition to providing compliance training to employees, LMSs help managers record and document employee training, compliance training, and certifications without any human interventions.

Automate Administrative Activities

The conventional learning methods require healthcare companies to deploy additional staff to perform administrative activities. However, the LMSs enable healthcare companies to automate routine administrative activities. While configuring the LMS, the administrators simply need to divide the learners into multiple groups based on their roles. They can further make every learner access the relevant training materials based on his predefined role. Once the administrator assigns a learner to a specific group, the LMS will inform him about the course and training programs by sending automated alerts or messages.

The tailor-made LMS system developed by Mintobook helps healthcare companies train a large number of internal and external learners across geographies. In addition to supporting multiple languages, the LMS allows healthcare companies to integrate instructor-led training and self-face learning seamlessly. Healthcare companies can further use the LMS to design multiple training programs and create online training materials without investing extra time and resources.

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Benefits of eLearning for Businesses

In a knowledge economy, no business can accelerate and sustain growth without increasing average learning hours per employee consistently. The growth rate of an enterprise these days depends directly on the effectiveness of its employee learning and development (EL&D) strategies.

According to PeopleMatters.in,

“55 percent of high-growth companies had averaged 30-50 learning hours per employee. In contrast, 61 percent of low-growth companies had only 0-30 hours of average learning per employee.”

While implementing EL&D strategies, businesses have the option to choose from traditional learning and e-learning. However, the steady growth of the worldwide corporate elearning industry indicates that businesses from various sectors these days prefer e-learning to traditional learning.

According to Statista.com,

“The market size of the global corporate e-learning industry was estimated at 17.2 billion U.S. dollars in 2019. In the following years, the industry is projected to grow at an average of 11 percent year-on-year, reaching a value of over 37 billion U.S. dollars by 2026.”

Unlike traditional learning, online or e-learning helps businesses from various industries to train, reskill, and upskill employees by overcoming constraints related to infrastructure, resources, and skills. Every organization can leverage the benefits of eLearning for businesses to curtail both upfront and ongoing costs.

At the same time, it can plan, develop, and deploy a variety of employee training programs in a short amount of time using a variety of e-learning solutions – learning management system (LMS), virtual classroom software, online examination software, and digital library.  Also, every business can leverage eLearning benefits to strengthen its EL&D strategies in a variety of ways.

11 Real-Time Benefits of eLearning for Businesses from Various Industries

1) Enable Employees to Learn Their Own Convenience

Unlike traditional learning, eLearning does not require employees to follow any preset routines or schedules. An employee can acquire knowledge at his own pace and convenience by accessing the eLearning solution on demand. The new-age eLearning solutions can be accessed on a variety of devices – desktop, laptop, smartphone, and tablet. Hence, an employee can acquire knowledge after working hours or while taking breaks. Elearning further makes it easier for employees to acquire knowledge despite busy or packed work schedules.

2) Support Multiple Learning Styles

Conventional learning requires employees to absorb knowledge by reading books or listening to instructors. But e-learning enables every employee to choose from many learning styles. Every employee can acquire knowledge simply by accessing the educational content in his preferred digital format – ebook, video, audio, infographic, and quizzes. He can access digital content on a computer or mobile device to acquire knowledge in a variety of ways – reading, watching, listening, and answering.

3) Options to Interact with Trainers and Experts

In addition to accessing multi-format digital content, employees can clear doubts and answer questions by interacting with trainers and experts regularly. Modern e-learning solutions facilitate seamless interaction between trainers and learners by providing built-in features like discussion forums, query corners, leaderboards, and chat options. Hence, every learner can interact with the trainer or expert to avail of the required assistance or guidance without any hassle or delay.

4) Immediate Feedback and Recognition

In traditional learning environments, instructors or trainers need time to assess the performance of learners and share feedback. However, eLearning solutions assess learners’ performance and share feedback immediately without minimal human interference. Online and automated assessment is one of the key benefits of eLearning for businesses. The EL&D manager can make employees answer quizzes or participate in scenario-based activities after completing a microlearning course. The automated assessment measures the employee’s knowledge and shares feedback in seconds. The EL&D managers can further recognize the employee’s achievements by rewarding virtual coins or badges.

5) Foster Knowledge Retention

While implementing EL&D strategies, businesses must focus extensively on boosting knowledge retention and transfer. A business can get higher ROI only when employees transfer the knowledge acquired through training programs to their jobs. Elearning helps managers to foster and ensure knowledge retention in a variety of ways. For instance, the manager can implement microlearning to make it easier for employees to acquire, retain, and transfer knowledge.

6) Share Crucial Information Instantly

Most businesses these days operate in distributed and global environments. In addition to working with remote employees, they allow employees to work from home. That is why; businesses need options to share crucial information with a large number of employees quickly and simultaneously. The eLearning solutions enable businesses to share a variety of information with a large number of employees simultaneously by creating and deploying microlearning courses. An employee can acquire the required knowledge or information simply by accessing the eLearning solutions regardless of his geographic location.

7) Curtail Overall Employee Learning Time

While increasing average employee learning hours, managers must focus on encouraging employees to regularly. They must remember that an employee has to find time to learn after working hours or despite busy schedules. Unlike traditional learning, eLearning helps businesses to reduce employee learning time by 60%. While implementing e-learning, managers can adopt the microlearning concept to make it easier for employees to learn by accessing small pieces of content. The average learning time will increase gradually as an employee completes more microlearning courses.

8) Boost Employee Satisfaction

Several studies have highlighted the effectiveness of customized training in improving employee satisfaction and employee retention. Unlike traditional learning, eLearning helps enterprises to create opportunities for employees to choose from multiple learning styles and personalize learning paths. An employee can easily get personalized training simply by accessing his choice of digital content at his own pace and convenience. That is why; elearning helps businesses to create EL&D strategies that reduce employee turnover rates.

9) Keep Employees Engaged and Motivated

Often lack of learning engagement is cited as one of the major shortcomings of elearning. However, the new-age LMS solutions and virtual classroom software are developed with built-in features to boost and keep learners engaged. While implementing EL&D strategies, managers can boost learner engagement by setting up discussion forums, leaderboards, query corners, and chats. Also, they can help and motivate employees to learn after working hours by implementing popular eLearning trends like gamified learning, microlearning, and social learning.

10) Various Options to Measure Progress and Impact

The impact of e-learning varies from one employee to another. However, the eLearning solutions enable decision-makers to assess the impact of eLearning on an employee by combining qualitative and quantitative assessments. Quantitative assessments help managers to know if the employee understands concepts and acquired knowledge. At the same time, qualitative assessments help managers to check if the employee improves his performance and productivity by transferring the knowledge to his job.

11) Reduce Overall EL&D Costs

Most businesses these days prefer online learning to traditional learning with the intention to curtail both upfront and ongoing EL&D costs. In addition to eliminating the need to deploy additional trained and print educational materials, eLearning solutions eliminate the need to invest in infrastructure. As highlighted by several studies, a business can cut down EL&D costs by 50% by switching from traditional learning to e-learning. A business can further cut down costs by investing in cloud-based e-learning solutions.

The many benefits of eLearning for businesses can be determined from the consistent growth of the worldwide corporate e-learning industry. Edtech companies and startups made it easier for businesses to leverage e-learning benefits by launching a variety of cloud-based learning solutions. In addition to curtailing overall infrastructural costs, cloud-based learning solutions can be customized and optimized according to the precise EL&D needs of every business.

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