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HR management with Odoo

Odoo HRMS is a powerful solution designed to streamline HR management with Odoo, offering a seamless experience in handling employee data, attendance, and performance. With its robust Odoo payroll system, businesses can automate salary calculations, tax deductions, and payslip generation. This all-in-one Odoo HR software simplifies Odoo employee management, reducing manual effort and boosting HR productivity. Whether for small teams or large enterprises, Odoo ensures efficient and scalable human resource management.

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Odoo vs Salesforce: Which CRM is Right for Your Business in 2025?

In today's fast-paced digital landscape, choosing the right Customer Relationship Management (CRM) system is crucial for business success. Two prominent contenders in this arena are Odoo and Salesforce. Both platforms offer robust features, but they cater to different business needs and budgets. This comprehensive guide will help you understand the key differences between Odoo and Salesforce, enabling you to make an informed decision for your organization.

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Affordable ERP Software for SMEs in Odisha

Small and medium-sized enterprises (SMEs) are the backbone of Odisha’s growing economy. Whether it's a textile manufacturing unit in Cuttack, a startup in Bhubaneswar, or a furniture business in Balasore, one thing is common—they all need better control over their operations, finance, inventory, and customer management. But here’s the real question:

Is there an affordable ERP software specifically designed for SMEs in Odisha?Yes, there is. And that software is Odoo—a flexible, scalable, and budget-friendly ERP solution trusted by businesses around the world. With the right implementation partner like Odiware, even small businesses in Odisha can now leverage enterprise-grade software at affordable rates.

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Odoo vs HubSpot – Which One Should You Choose?

Choosing the right software for your business is a critical decision, especially when you’re looking at two industry giants like Odoo ERP and HubSpot CRM. Both are powerful tools that can significantly improve your business processes, but they serve different purposes and may be more suitable for specific business needs.

In this blog, we will break down the key differences between Odoo and HubSpot, compare their features, pricing, ease of use, and more, to help you decide which one is the best fit for your organization. Let’s dive into this comprehensive Odoo vs HubSpot comparison.

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Odoo CRM Integration with Existing Systems: A Complete Guide for Businesses

In today's fast-paced digital world, businesses are always looking for ways to improve their customer relationships and streamline operations. Odoo CRM is one of the most powerful and flexible customer relationship management tools available. But what truly makes it unbeatable is how easily it can be integrated with your existing systems — whether it’s ERP, eCommerce platforms, accounting software, or third-party tools.

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Odoo ATS vs Traditional Hiring: What Saves More Time?

In today’s fast-moving world, time is everything—especially in recruitment. Whether you're a startup or a large IT company, hiring delays can cost you top talent and productivity.

That’s why many companies are switching from traditional hiring methods to modern tools like Odoo ATS (Applicant Tracking System).

But what’s the real difference?

Let’s break it down.

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Top 5 Features of Odoo ATS That Make Hiring Easy

In 2025, hiring top talent is more competitive than ever—especially for IT companies. From attracting the right applicants to managing interviews and making quick decisions, recruiters need a smart system to handle everything seamlessly.

That’s where Odoo ATS (Applicant Tracking System) comes in.

It’s not just software—it’s a complete recruitment solution designed to make your hiring process faster, smarter, and more organized.

Let’s explore the top 5 features of Odoo ATS that make it a game-changer for HR teams.

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What is Odoo ATS and Why Your Business Needs It in 2025

In today’s competitive job market, finding the right talent is more important—and more challenging—than ever. As businesses grow, especially in fast-paced industries like IT, the need for a smarter and more efficient hiring system becomes crucial. That’s where Odoo ATS (Applicant Tracking System) steps in.

Let’s explore what Odoo ATS is, how it works, and why your business needs it in 2025.

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Best HRMS Software for IT Companies in 2025

In today's digital world, IT companies are growing rapidly, and managing human resources effectively has become a challenge. From recruitment to performance tracking, from payroll to employee engagement, IT companies need a smart, integrated system that can handle everything smoothly. This is where HRMS (Human Resource Management System) software comes in.

In this blog, we will explore the best HRMS software for IT companies in 2025. We will discuss their features, benefits, and why they are the right fit for IT businesses. This blog is written in easy English to help everyone understand and make the right decision for their company.

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How to Use Odoo API for External Integrations?

At Odiware, we are experts in Odoo implementation and custom integration using the Odoo API. Whether you want to connect your Odoo with a website, mobile app, or any third-party system, we can help you with smooth and secure integration.

We also provide complete support and documentation so that your business runs without any technical hiccups.

Conclusion

Odoo API is a powerful way to connect your ERP system with the outside world. Whether you are syncing customer data, automating sales orders, or integrating with a mobile app, the Odoo API makes it all possible.

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How to Manage Multiple Warehouses in Odoo

Efficient warehouse management is crucial for businesses that operate with multiple storage locations. Odoo, a leading ERP system, offers robust features to help businesses streamline warehouse operations, ensuring smooth inventory flow, accurate stock tracking, and optimized logistics. In this guide, we’ll explore how you can effectively manage multiple warehouses in Odoo.

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How to Assign Employee Roles in Odoo HRMS?

Step 1: Log in to Odoo HRMS

Open your web browser and go to your Odoo instance.

Log in with your admin credentials.

Step 2: Navigate to the Employee Module

From the Odoo dashboard, click on the Employees module.

Here, you can see a list of all employees within your organization.

Step 3: Select an Employee

Click on the employee for whom you want to assign a role.

This will open the employee profile, where you can manage various settings.

Step 4: Assign a User to the Employee

Under the HR Settings tab, locate the Related User field.

Select the appropriate user from the dropdown list. If the employee does not have an associated user, create one by clicking on Create and Edit.

Step 5: Assign a Role to the Employee

Go to Settings > Users & Companies > Users.

Click on the user associated with the employee.

Under the Access Rights tab, you will see different roles and permissions.

Select the appropriate role for the employee. Some common roles include:

Employee: Basic access to personal details and tasks.

Manager: Access to department-related reports and approvals.

HR Officer: Access to employee records, recruitment, and payroll.

Administrator: Full control over the HRMS module.

Click Save to apply the changes.

Step 6: Verify Role Assignment

Log in as the employee to ensure they have the correct level of access.

If needed, adjust permissions to fit their job responsibilities.

📞 Call Us: +91 86608 65440📧 Email Us: sales@odiware.com 🌐 Visit Our Website: www.odiware.com

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How to Integrate Odoo Recruitment with Your Existing HR Software

Step 1: Define Integration Goals and Requirements

Before starting the integration, identify key objectives such as:

Automatic transfer of candidate data to HR software

Synchronization of employee records

Improved workflow automation for onboarding

Compliance with company policies and industry regulations

Step 2: Choose the Right Integration Approach

There are several methods to integrate Odoo Recruitment with HR software:

API-Based Integration: Odoo provides robust API capabilities that allow seamless data exchange with other software.

Middleware Solutions: Tools like Zapier, Integromat, or custom-built middleware can facilitate integration.

Manual Data Export/Import: For small-scale businesses, periodic data imports may be sufficient.

Step 3: Configure Odoo API and HR Software

If opting for API-based integration, follow these steps:

Enable Odoo API Access: Go to Odoo’s developer mode and generate API keys.

Connect with HR Software: Identify the API endpoints of your HR software and configure the connection.

Set Up Data Synchronization: Map data fields such as name, position, contact details, salary expectations, and onboarding requirements.

Step 4: Automate Workflow Triggers

Define triggers to automate processes such as:

Moving a candidate from "Hired" in Odoo Recruitment to "New Employee" in HR software

Sending onboarding emails automatically after hiring

Assigning an employee ID and setting up payroll in HR software

Step 5: Test the Integration

Before full deployment:

Conduct test runs with sample data

Verify if all fields are correctly mapped

Ensure data consistency between Odoo and the HR software

Step 6: Deploy and Monitor Performance

After successful testing, deploy the integration and monitor its performance. Periodic audits can help identify any data discrepancies and improve the workflow.

📞 Phone: +91 86608 65440 📧 Email: sales@odiware.com 🌐 Website: www.odiware.com

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Navision vs Odoo Why Open Source ERP is a Better Choice

While Navision is a powerful ERP solution, its high costs, limited flexibility, and vendor dependency make it a less attractive option compared to Odoo. Odoo’s open-source nature, ease of use, affordability, and scalability make it an ideal choice for businesses of all sizes.

Key Reasons to Choose Odoo Over Navision:

 Cost-effective (Free Community version + Affordable Enterprise version) 

 Highly customizable and flexible 

 User-friendly interface 

 Faster implementation 

 Better integration with third-party apps

 Scalable for businesses of all sizes 

 Strong community support 

 Regular updates and easy maintenance 

 Both cloud and on-premise deployment options 

 No vendor lock-in

If you are looking for a reliable and affordable ERP solution, Odoo is the perfect choice.

📞 Phone: +91 86608 65440 📧 Email: sales@odiware.com 🌐 Website: www.odiware.com

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Cloud-Based vs. On-Premise Payroll Software: Which is Better for Indian Businesses?

Payroll management is a crucial aspect of any business, ensuring employees are paid accurately and on time while complying with tax regulations. Indian businesses often face challenges in choosing between cloud-based payroll software and on-premise payroll software. The decision depends on factors like cost, security, flexibility, and ease of use.

In this blog, we’ll explore the differences between cloud payroll software and on-premise payroll software, their advantages and disadvantages, and why Odoo Payroll software is the best solution for Indian businesses.

What is Cloud-Based Payroll Software?

Cloud-based payroll software is hosted on remote servers and accessed via the internet. It allows businesses to manage payroll from anywhere without requiring extensive IT infrastructure.

Advantages of Cloud-Based Payroll Software:

Accessibility from Anywhere – Business owners and HR teams can access payroll data from any location with an internet connection.

Cost-Effective – No need for expensive servers or IT maintenance costs.

Automatic Updates – Cloud payroll providers update the software automatically to ensure compliance with the latest tax laws.

Scalability – Suitable for businesses of all sizes, from startups to large enterprises.

Data Security – Cloud providers use encryption and security protocols to protect payroll data.

Integration Capabilities – Easily integrates with other HR and accounting software like Odoo HRMS and Odoo Accounting.

Disadvantages of Cloud-Based Payroll Software:

Requires a stable internet connection.

Subscription costs may add up over time.

What is On-Premise Payroll Software?

On-premise payroll software is installed on a company’s local servers and managed internally. It offers full control over data and security.

Advantages of On-Premise Payroll Software:

Full Data Control – Businesses have complete control over their payroll data and security.

Customizable – Can be tailored to specific business needs.

No Internet Dependency – Works without an internet connection.

Disadvantages of On-Premise Payroll Software:

High Upfront Costs – Requires investment in hardware, software, and IT maintenance.

Complex Setup & Maintenance – Needs a dedicated IT team for support and updates.

Limited Scalability – Expanding the system requires additional hardware and IT resources.

Compliance Issues – Businesses must manually update tax and labor law changes.

Cloud-Based vs. On-Premise Payroll Software: Key Differences

Feature

Cloud-Based Payroll Software

On-Premise Payroll Software

Cost

Lower upfront cost, subscription-based

High initial investment, lower ongoing cost

Accessibility

Access from anywhere

Limited to office network

Security

Cloud provider manages security

Businesses handle security internally

Updates

Automatic updates

Manual updates required

Scalability

Easily scalable

Limited scalability

Integration

Seamless integration with other software

Requires manual integration

Why Odoo Payroll Software is the Best Choice for Indian Businesses

If you're looking for an efficient, reliable, and cost-effective payroll solution, Odoo Payroll Software is the best choice. It combines the best features of cloud-based payroll software and on-premise payroll software, providing businesses with flexibility, automation, and compliance.

Benefits of Using Odoo Payroll Software:

Cloud and On-Premise Options – Odoo offers both cloud-based payroll solutions and on-premise payroll solutions to suit business needs.

Fully Integrated with Odoo HRMS – Streamline payroll with HR management, attendance tracking, and employee records.

Automatic Compliance Updates – Stay updated with the latest Indian labor laws, EPF, ESI, and TDS regulations.

Customizable Workflows – Configure payroll workflows to match your company's policies.

Secure and Reliable – Advanced security features ensure payroll data protection.

User-Friendly Interface – Simple and intuitive design makes payroll processing easy for HR teams.

Scalable for Growth – Whether you're a startup or a large enterprise, Odoo Payroll grows with your business.

Mobile-Friendly – Process payroll from your mobile device anytime, anywhere.

Which Payroll Software Should Indian Businesses Choose?

Choosing between cloud-based payroll software and on-premise payroll software depends on your business needs:

If you prefer lower upfront costs, remote access, and automatic updates, go for cloud payroll software like Odoo Cloud Payroll.

If you need full control over payroll data and customization, on-premise payroll software is an option, but it comes with higher costs and maintenance requirements.

Odoo Payroll Software offers the best of both worlds, allowing businesses to choose between cloud and on-premise solutions.

Conclusion

For Indian businesses, Odoo Payroll Software is the ideal solution as it provides a flexible, secure, and cost-effective way to manage payroll. With seamless integration, automation, and compliance updates, it ensures that businesses run payroll efficiently without hassles.

Looking for a reliable payroll solution? Odiware can help you implement Odoo Payroll Software tailored to your business needs.

📞 Contact Odiware Today!

Phone: +91 86608 65440

Email: sales@odiware.com

Website: www.odiware.com

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How to Set Up Live Chat on Your Website Using Odoo?

In today’s fast-paced digital world, businesses need to provide quick and efficient customer support. One of the best ways to engage with potential customers and provide instant assistance is through Live Chat. With Odoo Live Chat, businesses can connect with website visitors in real time, answer their questions, and guide them through their purchase journey. In this detailed guide, we will walk you through the complete process of setting up Live Chat on your website using Odoo. Whether you are a small business or a large enterprise, this step-by-step tutorial will help you get started easily.

Why Should You Use Odoo Live Chat?

Instant Customer Support Customers today expect quick responses to their queries. With Odoo Live Chat, you can provide real-time assistance and solve issues immediately. This helps improve customer satisfaction and builds trust in your brand.

Increases Sales and Conversions Live chat is not just about answering questions; it’s also a powerful tool to increase sales. When potential customers are confused about a product or service, instant support can help them make quick purchasing decisions.

No Need for Third-Party Software Unlike other live chat solutions that require additional third-party integrations, Odoo Live Chat is built into Odoo ERP. This makes it cost-effective and easy to use.

Improve Customer Engagement With Odoo Live Chat, you can interact with visitors proactively. You can send greetings, offer promotions, or guide users through their purchase journey, enhancing overall engagement.

Supports Multi-Agent Handling If your business has multiple support agents, Odoo Live Chat allows seamless chat distribution. Customers can be assigned to different agents based on availability or expertise, ensuring they receive the best support.

Steps to Set Up Live Chat on Your Website Using Odoo?

Now that you understand the benefits of Odoo Live Chat, let's go through the setup process step by step. Step 1: Install the Live Chat Module The first step is to install the Live Chat module in your Odoo system. Follow these steps: Log in to your Odoo ERP Dashboard. Navigate to the Apps menu. In the search bar, type Live Chat. Click on the Install button next to the Live Chat module. Wait for the installation to complete. Once installed, the module will be available for use.

Step 2: Create a Live Chat Channel Now that you have installed the module, the next step is to create a Live Chat Channel for your website. Go to Website > Configuration > Live Chat Channels. Click on the Create button to set up a new chat channel. Enter a name for your chat channel (e.g., "Customer Support Chat"). Assign a team of agents who will be responsible for handling customer queries. Configure chat settings such as welcome messages and response automation. Save the configuration. This will create a new Live Chat Channel, ready to be added to your website.

Step 3: Customize the Live Chat Widget Odoo allows you to customize the Live Chat Widget to match your brand's theme and preferences. Here’s how: Open the Live Chat Channel that you just created. Under the Options tab, you will find customization settings. Modify the welcome message to make it more engaging (e.g., “Hello! How can we assist you today?”). Choose a button color that matches your website’s branding. Enable automatic greetings to proactively engage visitors. Adjust the chat delay timer if needed (for example, set a delay of 5 seconds before the chat window pops up). Save the changes. These customizations make your live chat more appealing and interactive for visitors.

Step 4: Add Live Chat to Your Website After setting up your Live Chat Channel, you need to add it to your website. Navigate to Website > Configuration > Settings. Scroll down to the Live Chat section. Select the Live Chat Channel that you created earlier. Click Save to apply the changes. Open your website and refresh the page to see the Live Chat Widget appear. Now, visitors can initiate chat conversations directly from your website.

Step 5: Managing Live Chat Conversations Once your Live Chat is live, you can start responding to customer queries in real time. When a visitor sends a message, you will receive a notification in the Odoo Discuss module. Click on the notification to open the chat window. Respond to customer queries promptly and professionally. Use pre-configured quick replies for faster responses. If needed, transfer the chat to another agent who can better assist the customer. Handling chats effectively can significantly improve the user experience and enhance customer satisfaction.

Step 6: Analyzing Live Chat Performance Odoo provides useful analytics to track your Live Chat performance. To access these reports: Go to Live Chat > Reports. Check metrics like response time, number of chats, and agent performance. Identify areas for improvement to optimize customer interactions. By regularly analyzing your chat performance, you can enhance customer engagement and provide better support.

Best Practices for Using Odoo Live Chat Respond Quickly – Customers expect fast replies. Try to keep your response time under 1-2 minutes. Use Personalized Greetings – Address visitors by their names if possible. Be Professional Yet Friendly – Maintain a balance between professionalism and a friendly tone. Offer Quick Solutions – Provide direct answers and avoid unnecessary delays. Gather Customer Feedback – Ask for feedback at the end of the conversation to improve service quality.

Conclusion Setting up Live Chat on your website using Odoo is a simple yet powerful way to improve customer service and boost sales. By following the steps outlined above, you can seamlessly integrate Odoo Live Chat into your website and start engaging with visitors in real time. If you need assistance with setting up Odoo Live Chat, integrating Odoo ERP, or customizing Odoo modules, we are here to help!

Need Help with Odoo Implementation? At Odiware, we specialize in Odoo implementation, customization, and support services. Whether you need Odoo Live Chat, Odoo CRM, or a full Odoo ERP setup, our team of experts is ready to assist you. 📩 Contact us today! 📧 Email: sales@odiware.com 🌍 Website: www.odiware.com

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How to Create and Manage Users in Odoo

Odoo is a powerful and flexible ERP (Enterprise Resource Planning) system that enables businesses to manage their operations seamlessly. One of the key features of Odoo ERP is user management, which allows businesses to assign roles, control access, and monitor user activities efficiently. Proper user management in Odoo ensures that employees only have access to the modules and features relevant to their job roles, enhancing both security and productivity.

In this blog, we will provide a step-by-step guide on how to create and manage users in Odoo, covering everything from user creation to permission management and best practices.

Why is User Management Important in Odoo?

Before diving into the steps, let's understand why user management in Odoo ERP is crucial:

Enhanced Security: Restricts unauthorized access to sensitive business data.

Improved Efficiency: Ensures employees can access only the necessary features, reducing confusion.

Better Accountability: Tracks user activities and logs actions for transparency.

Customizable Access Control: Assigns specific roles to different departments, maintaining operational hierarchy.

Steps to Create a New User in Odoo

Follow these simple steps to add a new user in Odoo:

Step 1: Log in to Odoo as an Administrator

Before creating a new user, ensure you are logged in with Administrator privileges.

Step 2: Navigate to the Users Menu

Click on Settings from the main dashboard.

Under the Users & Companies section, click on Users to view the list of existing users.

Step 3: Click on Create New User

Click the Create button to add a new user.

Enter the following details:

Name: The full name of the user.

Email Address: The official email to be used for login.

Access Rights: Assign the appropriate access level (Administrator, Manager, User, etc.).

Password: Odoo can generate an email invitation where the user can set their password.

Step 4: Assign User Roles and Permissions

Odoo provides predefined roles, such as:

Administrator: Full access to all modules and settings.

Manager: Limited admin rights to manage specific modules.

Employee: Basic access to perform daily tasks.

Portal User: Limited access for external stakeholders.

Choose the appropriate permissions based on the employee’s role and department.

Step 5: Save and Send an Invitation Email

Click Save to register the user in the system.

Enable Send an Invitation to automatically send an email to the user with login details.

Managing Users in Odoo

Once a user is created, administrators can modify, manage, and control their access as required.

1. Editing User Details

Navigate to Settings > Users.

Click on the user’s profile.

Modify details like email, department, role, and access rights.

Click Save after making the necessary changes.

2. Assigning and Modifying Access Rights

Access rights define what a user can see and do in Odoo.

Under the Access Rights tab, you can assign or modify permissions for modules such as:

Sales (e.g., Sales Manager, Sales User, etc.)

Accounting (e.g., Accountant, Auditor, etc.)

HR & Payroll (e.g., HR Officer, Employee, etc.)

Inventory (e.g., Stock Manager, Warehouse User, etc.)

Assign appropriate rights to control data access and prevent unauthorized actions.

3. Deactivating or Deleting Users

When an employee leaves the organization or no longer needs access to Odoo, you may need to deactivate or delete their account.

How to Deactivate a User

Navigate to Settings > Users.

Click on the user profile you want to deactivate.

Toggle the Active status to Inactive.

This prevents the user from logging in but retains their data in the system.

How to Delete a User

Before deleting a user, ensure they don’t have any linked records (e.g., sales orders, invoices, etc.).

Navigate to Settings > Users.

Select the user and click on Action > Delete.

Note: Odoo does not allow deleting a user with assigned tasks or records. Instead, you can deactivate the account.

Best Practices for User Management in Odoo

To ensure smooth and secure Odoo user management, follow these best practices:

Use Role-Based Access Control (RBAC): Assign only the necessary permissions to users based on their job roles.

Regularly Update User Roles: As employees change roles or responsibilities, update their access rights accordingly.

Enable Two-Factor Authentication (2FA): Enhances security by requiring an extra layer of verification.

Audit User Activity Logs: Periodically check the system logs to track user activity and identify any unusual access patterns.

Limit Administrator Access: Grant admin privileges only to authorized personnel to prevent accidental system modifications.

Deactivate Inactive Users: Regularly review and disable accounts that are no longer in use to prevent security risks.

Conclusion

Creating and managing users in Odoo ERP is an essential task that ensures smooth business operations while maintaining security. By following the steps outlined above, businesses can efficiently add new users, assign appropriate permissions, and manage user roles effectively.

If you need expert Odoo implementation or customized Odoo ERP solutions, get in touch with Odiware Technologies today!

Contact Odiware for Odoo ERP Services

📞 Phone: +91 86608 65440 📧 Email: sales@odiware.com 🌐 Website: www.odiware.com