#ProductivityMethods

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The productivity method helps you get your tasks done and progresses you in achieving your goals.

The mistake most people make when thinking about a productivity method is that they look at it as if it’s a magic ability to change who you are in an instant.

In reality, all productivity methods intend to help you structure processes and help you make better decisions when it comes to your time and where to spend it.

How to choose the right productivity method for you

The first thing you want to do when considering productivity improvement methods is your natural tendencies.

Ask these question:

Are you an organized person?

Are you a procrastinator

Are you messy?

Are you a morning person?

Do you have problems focusing?

Do you need help prioritizing?

What are your strengths?

Here Are the Best 5 Productivity Methods In Your Daily Life

Best 5 Productivity Methods In Your Daily Life

1. The Pareto (80/20) technique

The Pareto Principle, also known as the 80/20 rule, applies to a surprising amount of everyday things.

When you work, the top 20% of your time generates 80% of your revenue.

If you use a productivity tracking tool, you might notice that you have focused bursts where you get a lot of work done, then a lot of time that doesn’t seem to generate much.

Spend the first 80% of your day working only on those priorities. Then, you can shift focus to lower priority tasks at the end of the day if you need to.

This productivity improvement system works well when you have control over your priorities and to-do list. It’s great for an entrepreneur or freelancer but not ideal for someone in a production role.

You can use the 80/20 technique when prioritizing is your biggest concern. It’s a good way to decide what gets done and what doesn’t.

2. Time blocking

Time blocking is a popular technique because it’s simple, effective, and works in most situations.

The idea behind time blocking is that you break your day into focused blocks of time and schedule specific tasks in each block.

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Start by making a list of everything you need to accomplish by the end of the week.

Don’t overlook meetings, checking your email, and breaks. Those take up time in your day, and you should plan for them, too.

When you get an alert saying that a time block is over and it’s time to work on something else, move to the next task. It’s okay if you didn’t finish the task. You can come back to that later in another scheduled time block.

Time blocking is ideal for people who need to manage a lot of different tasks and priorities. If you already work from a calendar, this will be an intuitive system for you.

3. The Pomodoro Technique

Pomodoro is a type of tomato. It’s also a productivity system. The name “Pomodoro Technique” comes from the tomato-shaped timer that inventor Francesco Cirillo used to measure his work time and breaks.

This productivity system works on a structured schedule of focused, uninterrupted work time and scheduled breaks. Here’s how to do it.

Pick a task to work on. Choose only one task and get rid of all other distractions. Close your browser tabs, turn off your Slack and social media notifications, and get ready to focus.

Set a timer for 25 minutes. Once the timer is running, you’re in focus mode. Work on your chosen task and resist the urge to do anything else until after the timer goes off. This 25-minute work segment is called a Pomodoro.

When the timer goes off, make a mark that you’ve finished a Pomodoro and take a five-minute break. Even if you’re still in the mood to work, take a break. Use your timer to make sure your break is just five minutes.

After finishing four pomodoros, take a longer break. Your long break should be at least 15 minutes, but not more than 30. Give yourself time to mentally decompress. It’s a good idea to walk away from your desk during this time.

4. Getting Things Done (GTD)

Getting Things Done is a productivity system by David Allen, author of the book by the same name.

This system starts with a brain dump (to get everything out on the table, or, in this case, paper or a computer screen), and then sorting those tasks into six different areas of focus: Current actions, current projects, areas of responsibility, 1-2 year goals, 3-5 year goals, and general life goals.

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From there, you can start prioritizing tasks and making real, tangible progress that makes what once seemed like a mountain of to-do list items more manageable and realistic. This is good news, considering data that shows employees who feel capable of accomplishing their workload have increased productivity over those who don’t.

5. Bullet Journal

Bullet journaling was developed by digital product designer Ryder Carroll.

Carroll was diagnosed with ADHD and learning disabilities as a young adult, so he had to find new ways to be productive–which is how bullet journaling was born.

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Writing lists of prioritized daily, weekly, and monthly tasks. But the Bullet Journal is done by hand, which may help to slow your thinking down, focusing on each task in more detail as you write it down.

Bullet journaling is essentially a productivity system that serves as a form of mindfulness designed to help people organize their what while remaining mindful of their why.

There’s a whole system and language to this approach that teaches users how to get the most out of the system, which you’ll see in the short video below.

“Bullet journaling changed the way I think about work, specifically around the idea of building your own flexible system.

Hopefully, this productivity method seems useful to you, and using it makes your productivity keeps increases.

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In this video, we'll go over 10 things you should do during the day to make the most out of it. From waking up early to exercise, eating a healthy breakfast, planning your day, and taking breaks, we've got you covered. We'll also talk about staying hydrated, spending time outside, connecting with others, and winding down before bed. Follow these tips to have a productive and fulfilling day

[uniqueinsights]

In this video, we'll go over 10 things you should do during the day to make the most out of it. From waking up early to exercise, eating a healthy breakfast, planning your day, and taking breaks, we've got you covered. We'll also talk about staying hydrated, spending time outside, connecting with others, and winding down before bed. Follow these tips to have a productive and fulfilling day

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Work expands to fill the period available for its fulfillment. Parkinson’s Law insinuates that if it were an accurate observation, one would be able to assign a time limit of one minute to a task, and the task would become simple enough to complete within that minute.

What Is Parkinson's law?

PARKINSON’S LAW

Parkinson's law is the tendency for the amount of work required for something to increase so that it consumes any amount of time that may be allotted to it.

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The concept is often generalized to refer to the tendency for any available capacity in a given system to be used.

The implication is that no matter how extensive your resources are, the demands on them will grow to ensure they're depleted.

Parkinson's law has implications for many areas of business, including project management, time management, resource allocation, storage capacity planning, and requirements analysis.

Who introduced Parkinson’s Law?

Cyril Northcote Parkinson was a British naval historian who first introduced Parkinson’s Law in a satirical essay written for “The Economist” in 1955.

He then went on to write a book titled, Parkinson’s Law: The Pursuit of Progress. His story in the essay involves a woman whose sole task for the day is to send a postcard.

Because she has the entire day to complete this task, she spends an hour finding the card, half an hour finding her glasses, 90 minutes writing the card, and so forth until she fills her day.

His story is meant to explain how work expands to fill the time allotted. While Parkinson’s example may sound extreme, we’ve all experienced this on a smaller scale.

Studies suggest that when given a task, we think of how much time is available to complete the task instead of how much time we need. This mindset results in wasted time and inefficient workflows.

This is often why we, as humans, feel the need to take all the time we’re given to complete a task even if it doesn’t require that much time.

Few ways you can apply Parkinson’s Law to your life, get your to-do list checked off quicker, and spend less of the workday filling in time just to look busy.

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This is relevant whether you work in an office or at home, since “work harder, not smarter” is a cultural idea that many individuals fall prey to even when nobody’s supervising their work.

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Examples of Parkinson’s Law

Get Better at Judging Time

At first, this will be partially an exercise in determining how accurate your time projections for tasks are.

Some may be spot on, to begin with, and some may be inflated if you’re not used to using Parkinson’s Law.

Those that are spot on maybe the ones that you are unable to beat the clock with when you halve the time allotment, so experiment with longer times. Don’t jump straight back to the original time allotment because there may be an optimum period in between.

If you work at a computer, a digital timer is going to be very useful when you start doing this. It’ll also save you a bit of time because a timer allows you to see at a glance how much longer you have. Using your clock involves some addition and subtraction!

Learn to Prioritize

These are tasks where 10% of what you do is important and 90% is useless when it comes to Parkinson’s Law.

This forces you to tend to the important tasks feed you need to read to improve your work (for instance, if you’re a web designer who needs to read up on new practices), and emails that are a high priority.

The More Time You Have The More Time You Waste.

The more time you have to work on a project, the more time it will take you to do it. You’ll procrastinate, “research,” explore divergent problems and opportunities, arbitrarily debate with yourself, and do anything other than what you’re supposed to be doing.

Procrastination is a powerful force. But there is hope. Read on for a few simple ways to improve your productivity and master your time.

Set. Deadlines.

The pressure of an imminent deadline is the ultimate fuel. When you’re up against the clock to complete something, your mind makes it happen.

Setting an aggressive deadline works because we are generally bad at knowing how long something will take to do. Once you start it, you have a much better idea.

How to overpower Parkinson’s Law

1. Plan your work strategically

When you strategically plan your work ahead of time, you’re less likely to procrastinate and more likely to work efficiently.

Creating a plan can help you manage your time, assess how long tasks will take, and plan them out accordingly.

In your plan, you should outline:

Your SMART goals

Your list of tasks and actions

The timeline for completion

The resources you’ll need

Specific dates you’ll check in on progress

2. Set self-imposed deadlines

The first step in overcoming Parkinson’s Law is to set self-imposed deadlines.

To figure out the time you need for a task, first:

Understand the project requirements: You’ll need a broad sense of what’s required of you to determine how long you’ll need for a project. This step involves creating a list of all the subtasks and activities within the larger project.

Prioritize activities and tasks accordingly: Once you have a list of your project requirements, you can prioritize your to-do list and determine which tasks are most important and/or complex. You should place the tasks that take the most time at the top of your list.

Decide who you need to involve: If parts of your project require help from coworkers, you’ll need to assess who to involve. Reaching out to your team at the beginning of your project can save you time later on.

Make your time estimates: You should now have a solid understanding of the who, what, and how involved in your upcoming project. You can now make realistic time estimates for completion based on your workload and your productivity level.

3. Try timeboxing

Timeboxing is a productive work strategy that can help you fight procrastination, recycle lost productivity, and focus on the work that matters.

Timeboxing involves setting a goal to finish a task within a certain time frame. When you plan how long a task should take before starting it, you become more intentional about your work.

You can use timeboxing to schedule personal tasks, help your team get organized, or manage meetings more effectively.

4. Try the Pomodoro Technique

An Introduction to The Pomodoro Technique

The five-step approach to managing your time with the Pomodoro Technique includes:

Create a list of tasks ordered by importance

Set a timer to 25 minutes

Work on a task for the duration of the timer

Take a five-minute break

After four pomodoros, take a 15-30 minute break

Overcoming Parkinson’s Law is essential if you want to take control of your time and increase the amount of work you’re able to complete. If you finish tasks before the deadline, you can use your extra time to get ahead on work or take a break. The goal is to be more efficient, not to overwork yourself.

You can experiment with Parkinson’s Law and squash your deadlines down to the bare minimum in many areas of your life.

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The Ivy Lee Method is a revolutionary patented technology that automatically creates original content for the web—without needing a single new word.  List of Ivy Global partner companies.

Ivy Lee (1877-1934) was a PR Executive in the early 1900s. He is responsible for helping companies such as AT&T, DuPont, and General Electric craft the perfect media message to appease the public and to gain their acceptance.

Ivy Lee created a practical system for creating what he referred to as Press Releases. Ivy Lee’s system outlined the following simple steps. He would receive a request for information from the Press. He would then gather all the

In this excerpt from The Ivy Lee Method, Steve Olenski presents the ebb and flow of the classic AIDA copywriting formula, developed during the early 20th century.

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Becoming successful and getting more done isn’t easy. It takes a lot of work on your part. Fortunately, there are things you can do to make your day go smoother and produce results. This article provides some great tips to help you get more done.

THE IVY LEE PRODUCTIVITY METHOD

The Ivy Lee Method was created for a businessman named Charles Schwab. He was considered to be one of the richest men in the world by 1918.

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He was the president of the Bethlehem Steel Corporation, the largest shipbuilder and the second-largest steel producer in the U.S. at the time.

Lee was a generally known businessman himself and Schwab, being the businessman that he was, wanted to improve his firm's performance.

The story goes that Schwab brought Lee up to his office and told him to “Show me a way to get more things done.”

Lee responded, “Give me 15 minutes with each of your executives,”

“How much will it cost me?” Schwab asked.

“Nothing,” Lee said. “Unless it works. After three months, you can send me a check for whatever you feel it’s worth to you.”

How does the Ivy Lee Method work?

As agreed, Lee spent 15 minutes with each executive and explained the simple method he came up with for achieving peak productivity. This is what he told them.

At the end of your workday, write down six tasks you want to achieve for the next day. Do not write down more than six.

Prioritize those 6 tasks, ordering them from least to most important

When you come to work tomorrow, only focus on the first task. Do not work on anything else until you’ve finished it.

Then move to the second task, finish it, and so on. Move any unfinished tasks to a list of six new tasks for tomorrow.

Repeat this process every day you work.

Why does this method work?

1. Takes you to focus on prioritization

Focus on one thing and allows no place for multi-tasking. Many people think multitasking is a good idea when in reality it is not.

And with only 6 tasks you can do for the day, prioritized correctly, you have no choice but to focus on what’s most important, not what’s most urgent.

Lots of people love multitasking so this method may be hard for some as it was for me when I first started.

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Come up with 6 important tasks, finish one before moving on to another, repeat! Plus, the simple method makes it easier to get back on track when you’ve been met with daily distractions.

2. Lets you start the next day with less worry

Sometimes getting out of bed or off the couch and starting is the hardest part. This method takes away the hard part. Plus you may go to bed with a little bit more confidence and sleep better knowing exactly what you’ll be doing when you wake up!

Productivity Tips: Stop Planning And Start Doing

On top of that, trying to make your to-do list in the morning could be a little difficult. You’ve had quite a few hours away from your desk, in which you’ve had to sleep, make dinner, deal with the kids, or whatever home-life distractions you may have.

his break away from your desk could make you remember less about the things you accomplished yesterday, and kick you out of your work.

Whereas, if you create your to-do list the night before, everything you’ve done for the day is fresh in your mind. You’ll be more likely to make informed decisions about the steps you need to take tomorrow to get to that ultimate business goal.

3.Requires you to make tough decisions

The single best thing to do when you have too many ideas is to prune your ideas and trim away everything that isn't necessary. Constraints can make you better.

Lee's method is similar to Warren Buffett’s 25-5 Rule, which requires you to focus on just 5 critical tasks and ignore everything else. If you commit to nothing, you'll be distracted by everything.

This strategy has been incredibly useful for me: as a writer, I can waste three or four hours debating what I should write about on a given day. If I decide the night before, however, I can wake up and start writing immediately.

The exact opposite is true. Having fewer priorities leads to better work. Study world-class experts in nearly any field—athletes, artists, scientists, teachers, CEOs—and you'll discover one characteristic that runs through all of them: focus. The reason is simple.