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How can I save Outlook emails to my hard drive without using the PST file?

A common email system utilized by many industry experts or for personal work at a more basic level is Microsoft Outlook (MS Outlook). PST files, also known as Outlook data files, are used to store all of a user's mailbox information. However, users may wish to save Outlook emails on their hard drive rather than PST files in order to avoid PST file corruption, or they may wish to move emails from Outlook accounts to any other top-notch email client such as Thunderbird or Apple Mail. In this blog post, we will cover workaround ways for archiving Outlook emails that do not require PST files to be created. The instruction is compatible with all Outlook versions, including 2007, 2010, 2013, 2016, and 2019, and it allows you to backup Outlook emails to your computer. 

Have you ever wondered why hard drives have become such a necessary piece of technology? In light of the fact that users have begun to consider the need of data backup, which includes archiving emails from an Outlook to a hard drive, this is an appropriate time for them to do so. Downloading important data onto an external hard drive is an excellent method of ensuring its safety. Before we get into the solutions, let's have a look at some of the possible reasons for backing up Outlook emails to a hard drive without a PST file.

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Exactly why do users want to archive Outlook email messages without using an Exchange server or a PST file? 

We will discuss some of the most common reasons why a user would need to store Outlook emails on a new computer in the next section. 

There is a potential that the system will crash or that some other tragedy will occur. Consequently, consumers prefer to save emails locally so that they may conveniently access the material later on in their lives.

It is necessary to backup emails when transitioning between systems, such as when switching from a desktop to a laptop.

It's possible that you'll want to transfer your data from one Outlook version to another.

Users who have been using Microsoft Outlook for more than just personal reasons may consider storing old emails and objects outside of the PST file format.

It's possible that the PST file is already existent on the system, and users do not want to add to the size of the system file. 

So, these are the scenarios in which you may be required to archive emails without having a PST file on your PC.

The Best Way to Save Outlook Emails to Your Hard Drive Without Using a PST File 

Making a backup copy of Outlook mailbox emails that does not contain the PST file helps to ensure that users do not lose their important data. Users may wish to archive their PST files in various saving formats in order to minimize harm or corruption of the PST file. It is simple to accomplish using the following methods: 

Emails from Outlook Mailboxes should be saved in MSG format.

Save the contents of your Outlook Mailbox in CSV format.

Emails from your Outlook Mailbox should be saved in HTML format.

Emails from your Outlook Mailbox can be saved in PDF format.

Emails from the Outlook Mailbox should be saved to the hard drive as a Word document. 

Let's go over each of these in greater detail:

Emails from Outlook Mailboxes can be saved in MSG format. 

Downloading Outlook emails in MSG file format is a rapid and risk-free method of archiving them in a secure location. To do so, follow these steps: 

In order to keep archived Outlook emails, first create a folder in the location of your choosing.

Afterwards, open Outlook and navigate to the email folder you want to read.

To select all of the emails, press the Ctrl + A key combination.

Additionally, drag and drop the folder into the newly formed folder for saving.

Following this, you will be prompted to save all of the emails you have selected in the MSG file format.

select the email message format (msg) 

Save the contents of your Outlook Mailbox in CSV format. 

Here's another method for archiving Outlook emails in CSV format without having to use the PST file format. The only condition is that you make use of the Outlook Import/Export capability. Follow the steps in the correct order: 

Start Outlook and select File from the drop-down menu.

Select Open & Export from the drop-down menu, and then select Import/Export from the drop-down menu.

Select Open Export from the drop-down menu.

Select Export to a File from the Import and Export Wizard's drop-down menu and then click Next.

pick Export to a File from the drop-down menu

Next, select Comma Separated Value from the drop-down menu and press the Next button.

Choose Comma Separated Values (CSV).

Select the folder from which you want to export items, for example, Inbox. To proceed, click on the Next button.

choose a folder to save your work

Afterwards, click on the Browse button to select a location for the resulting file's destination. Select Next from the drop-down menu.

Then select the Export "Email messages" from folder: Inbox option from the drop-down menu.

Exporting Email Messages should be checked.

To bring the procedure to a close, click on the Finish button.

Finish by clicking on the button.

Finally, all of the emails in your Outlook mailbox will be saved to a CSV file on your computer's hard disk. 

Emails from your Outlook Mailbox can be saved in HTML format. 

You will be able to store emails from Outlook in HTML format in addition to MSG and CSV formats. The following are the procedures to be followed:

To begin, open Outlook and choose the email from which you want to save it by double-clicking on it.

It will launch a fresh email wizard in a new window. Select the Save As option from the File menu by clicking on the File button.

Assign a name to the folder and select HTML as the saving format from the drop-down menu in the opening window.

Following that, click on the Save option to get it downloaded in HTML format.

If you have any more emails that you want to archive, you can follow the same steps as above.

Emails from your Outlook Mailbox can be saved in PDF format. 

First and foremost, in order to save Outlook emails in PDF format, you must first download them as HTML by following the instructions above. Then follow the instructions outlined below: 

Open the HTML-based email in any web browser, such as Google Chrome, to view it.

Then use the Ctrl+P keyboard shortcut and select the Save as PDF option from the drop-down menu.

Click Save and navigate to the folder where you want to save it after that.

Finally, click on the Save option to bring the working process to a close. 

Emails from the Outlook Mailbox should be saved to the hard drive as a Word document. 

In order to back up Outlook mailbox emails in Word format, you must first save the email as HTML by following the instructions outlined in the previous section. After that, follow the instructions outlined below: 

In this case, you must open Word and select the File>>Open option.

Now, locate the HTML-based email file that was previously saved and open it in Microsoft Word.

Then, to save the file as a Word document, select File>> Save As from the menu bar. 

If none of the ways listed above work for you, you can try the following: save Outlook emails to hard disk without using PST. A recommendation will be made for you to back up your Outlook emails to your computer in the PST file format and then convert them into one of the 15+ file formats supported by SysInfo PST File Converter. MSG, EML, MBOX, CSV, OST, HTML, DOC, PNG, JSON, TIFF, and other formats are available for saving. In addition, you can import PST files into Office 365, Gmail, Thunderbird, AOL, IMAP, Live Exchange, Hotmail, and other email clients, such as Outlook and Thunderbird.

Conclusion 

It has been addressed in this blog post about How to Save Outlook Emails to the Local Hard Drive Without Using a PST file, as well as the reasons and instances in which it is important to backup an email from an Outlook mailbox.

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What does the term "data error cyclic redundancy check (CRC)" refer to exactly?

"Hello, the internal hard drive of my laptop is displaying the CRC error. There are two disks in the laptop: a 256GB SSD for Windows 10 and a 1TB hard disk for storing files. Everything was working fine until recently when I started receiving errors when trying to open one of the partitions. It prompts the partition is not accessible and that I need to format it before I can use it. However, when I clicked cancel, another error appeared – data error (cyclic redundancy check). 

What is a CRC (Cyclic Redundancy Check) problem and how does it occur? In data verification, a CRC error is an error-detecting code / data verification mechanism that is used to detect errors in data. This error message may appear when you attempt to access files on your hard drive or external device. It is recommended that you pay close attention to this issue since it usually implies that there is something wrong with the disk or the data it is referring to. What should you do if you are confronted with a CRC error? First, make a backup or restore any crucial files! If you experience cyclic redundancy check data errors, it could be an indication of a failing hard disk, such as faulty sectors. Furthermore, the disk may become inaccessible or suffer from increasingly serious difficulties as time goes on. As a result, you should first ensure that all vital files are backed up or recovered. As long as your files are safe, you can either try any of the available repair options or replace the disk with a new one. 

What is the source of data error during cyclic redundancy check? 

CRC errors in hard drives and other storage devices can be caused by a number of different sources. Finding out what is causing the error is beneficial when trying to fix it on your computer. Here is a list of the most prevalent reasons for this: 

Rapid power failure: The operating system may be forced to shut down unexpectedly owing to a power failure or improper removal of a USB disk, which can occur when the operating system is reading or writing data to the drive. To read or write data, hard drive platters rotate at a high rate and heads remain at different locations on the platters as they rotate. When a computer or hard drive experiences a sudden power failure, the heads will be pushed to return to their original positions. Hard drive heads may scratch the disk during this procedure, resulting in damaged sectors on the disk.

Attack by a virus or malware: Viruses and malware can create a variety of problems with the system and storage devices, including hard disk damage. For this reason, enabling Windows Defender or installing third-party antivirus software is required in order to secure your data.

Over-aging: Hard drives and other storage devices have a predetermined life span that must be followed. Components of an old hard drive may have deteriorated significantly, increasing the likelihood of the development of bad sectors.

Having your hard drive knocked or dropped: Hard drives are not shock resistant, and they appear to be vulnerable to shocks, knocks, shaking, and other such events. Typically, this type of damage results in significant physical bad sectors, which means you will have to send the drive to a professional data recovery company in order to retrieve your lost contents.

Workplace conditions are unsuitable: Hard drives will not function properly if the working environment is not conducive to their operation (for example, excessive heat, dust, etc.). 

How can I resolve a problem with the cyclic redundancy check (CRC)? 

Because the reasons of cyclic redundancy check (CRC) errors differ from one another, there may be a range of ways available for resolving this mistake. This section describes three of the most widely utilized ways, and we hope that they will be effective on your drive. If you are unable to repair your disk using these procedures, you should take it to a professional repair center. 

Method #1: SFC scan is used to correct the CRC data error. 

SFC is an abbreviation for system file checker, and it is capable of repairing mistakes in Windows system files such as registry files, Windows DLL files, and so on. It operates by scanning for errors and replacing corrupted or damaged files with fresh copies of the original files. You can follow the instructions outlined here to do an SFC scan.

 The first step is to gather information. Run Command Prompt as Administrator after connecting the storage device that is causing the CRC issue to occur. 

Step number two. Enter the command sfc/scannow into the Command Prompt and press the Enter key. 

Step number three. After the operation is complete, restart your computer.

Check for redundancy on a cyclic basis 

Method #2: Examine the S.M.A.R.T. performance information 

The first step is to gather information. DiskGenius Free Edition should be installed on the computer to which the damaged hard drive is connected. 

Step number two. Select the hard disk and then select "Disk" from the drop-down menu to locate "View S.M.A.R.T. Information."

Check for redundancy on a cyclic basis 

Step number three. You can now see the disk's health condition as well as a list of specific information about the disk in question.

Check for redundancy on a cyclic basis 

The third method is to use DiskGenius Free version to check for and repair damaged sectors. 

DiskGenius Free edition contains the capability of identifying and correcting bad sectors on a variety of storage devices, and you can use this feature to examine the overall health of your drive. 

The first step is to gather information. DiskGenius Free edition can be downloaded and installed on your computer for free. Verify or repair bad sectors by selecting Verify Or Repair Bad Sectors from the context menu of the drive you wish to check for bad sectors.

Check for redundancy on a cyclic basis 

Step number two. When you click the Start Verify button, DiskGenius Free begins scanning the drive. 

If the disk has a lot of free space or if the disk's performance is slow, bad sector checking may take a long time; please close all programs that are now utilizing the disk and do not access the drive while the scanning is being performed.

Check for redundancy on a cyclic basis 

Note: 

When screening for bad sectors, the procedure is read-only, and certain sectors may be good to read but not react to write activities.

To check for corrupt sectors on the disk where Windows is installed, you must run the job in Windows PE (Primary Execution Environment).

Because the bad sector fixing procedure destroys files that are stored on or near bad sectors, you should make sure that any vital files have been backed up before beginning the repair process.

This function cannot fix all bad sectors, for example, physical bad sectors, which are not repairable by this function. 

What is the best way to recover data from a hard drive that has a cyclic redundancy check failure? 

To ensure that vital files are not further damaged by the data error, you may need to recover data from the hard drive before attempting to repair the data error. If your disk has too many physical problems, recovery software may not perform as expected, and you may be required to send it to a data recovery center with data recovery machines and dust-free labs to recover your data properly. We'll explore how to recover data from a drive that has experienced cyclic redundancy check error using DiskGenius in this section. 

DiskGenius is a powerful data recovery tool that allows you to recover lost files, photos, documents, videos, music, emails, and other types of data from inaccessible hard disks, external hard drives, memory cards, USB flash drives, virtual disks, and other storage media, including external hard drives, memory cards, USB flash drives, and virtual disks. It also has the ability to image a disk, copy sectors, or clone a partition sector by sector, which is useful for dealing with damaged sectors on hard disk drives. 

The first step is to gather information. To recover files from a corrupted drive, launch DiskGenius from your computer and pick the affected drive and click the File Recovery button. To begin the scanning process, click the Start button in the pop-up box that appears.

Check for redundancy on a cyclic basis 

You can also use the Select File Types option to define the file types that will be scanned during the deep scanning procedure. It is fine if you are unable to locate the file types you require here because the whole scanning process does not impose any restrictions on file types.

Check for redundancy on a cyclic basis 

Step number two. Allow for the completion of the scanning process. 

Users have the ability to halt or terminate the scanning process at any time, as long as the necessary files are displayed in the scanning process.

Check for redundancy on a cyclic basis 

Step number three. Check the recovery quality by previewing the files. 

You can view all of the files that were located to see whether any necessary files were displayed, and you can double click a file to open it in a pop-up window to view the file's content if necessary. The final recovery result does not differ from the scanning result; therefore, it is suggested that files be carefully examined before being saved.

Check for redundancy on a cyclic basis 

Step number four. Copying files to a secure location is as simple as selecting the needed file, right-clicking on the selected data, and selecting the Copy To option. 

Ideally, you should copy the file to a partition that is distinct from the one that contains the recovered files; otherwise, you would overwrite the files that were lost.

Check for redundancy on a cyclic basis 

Tip: It is possible that the scanning procedure for a lost file may become stuck somewhere or that the scanning process will become excessively slow owing to faulty sectors. Alternatively, you can attempt imaging the disk and then recovering files from the image without having to scan the physical device for them. What is the best way to produce the image? The feature is included in the DiskGenius Professional edition. 

Launch DiskGenius Professional Edition and navigate to the Tools menu, where you will find the Copy Sectors option, as shown below:

Check for redundancy on a cyclic basis 

Select the source disk and the destination disk and then click the Copy button. In most cases, the target disk should be the same size as or greater than the source disk. If the disk has a huge amount of area to image or if there are a big number of faulty sectors, the imaging procedure may take a lengthy time. Please be patient while we process your request.

Check for redundancy on a cyclic basis

Conclusion 

It is possible to experience a CRC data error at any time, which will prevent you from accessing data on your hard drive partition. Fortunately, you can follow the instructions in this post to have it corrected without losing any data. In any case, we should all make regular backups of our files in order to avoid errors as much as possible. If you have any questions or would want to make a suggestion, please do not hesitate to contact us.

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What is the best way to backup data from a corrupted hard drive?

What if your hard drive becomes corrupted all of a sudden? Consider the following method for backing up data from a faulty hard disk without having to format it. DiskGenius makes it simple and safe to backup and restore data from a corrupted hard drive or external hard disk drive.

Is your hard disk infected? Now is the time to backup your corrupted hard drive. 

What I'm looking for is someone who knows how to backup data from a corrupted hard disk. My laptop's secondary hard disk has become corrupted, and I am unable to access any data on it. That is because the files on this hard disk are extremely important, and there are no backup copies of them on other hard drives. Does it seem like it's possible to recover files from a corrupted hard drive? If so, could you please tell me how much the recovery will cost? ” 

Hard drives and other storage devices are susceptible to corruption owing to a variety of factors, including file system corruption, virus infection, sudden system shutdown, faulty sectors, USB interface error, and so on. When a hard disk becomes corrupted, the file system may appear as RAW on the computer's screen. Using professional recovery software that supports RAW recovery is the most effective method of backing up or recovering a corrupted drive. Our next step is to demonstrate how to backup data from a corrupted hard drive.

Describes the process of backing up and recovering data from a corrupted hard drive. 

When things are running normally, Windows urges you to format the corrupted drive each time you attempt to access it. Do not format your hard disk as instructed by Windows, as this will leave you with nothing but an empty drive. And to make matters worse, formatting frequently has a negative impact on the original directory structure. Not only is formatting ineffective, but so is chkdsk when it comes to recovering a corrupted drive. 

The following are the steps to backup and recover files from a corrupted drive using DiskGenius. 

The first step is to download and install DiskGenius on your PC. Select the faulty drive from the list, then click Tools > Load Current Partition Intelligently from the menu bar. 

In DiskGenius, it is simple to identify the corrupted drive because it is typically labeled as Unformatted, Damaged, or RAW, among other things. 

In addition, the function "Load Current Sector Intelligently" is effective when recovering RAW partitions since it is capable of loading lost files and folders into the disk quickly and without the need to scan the partition. 

Step 2 should be followed if the previous function does not work on your corrupted drive.

The Best Way to Restore Data from a Corrupted Hard Drive 

To proceed to Step 2, select the corrupted disk once more, then click the File Recovery button and then click the Start button on a pop-up dialog box that appears. Following this, DiskGenius begins scanning the drive for missing files and performs a search for them.

The Best Way to Restore Data from a Corrupted Hard Drive 

Step 3: After the scanning process is complete, preview the files. 

Previewing files is the suggested method of determining the quality of recovery in advance; therefore, it is vital to preview data attentively prior to purchasing a license key.

The Best Way to Restore Data from a Corrupted Hard Drive 

Step 4: Transfer files to a different drive. 

In order to backup data from a faulty hard disk, the last step is to copy the files that DiskGenius has discovered to another working partition or disk.

The Best Way to Restore Data from a Corrupted Hard Drive

Questions and answers about a corrupted hard disk drive 

1. Is it possible to recover data from a corrupted hard drive? 

In most circumstances, it is possible to recover data from a corrupted hard disk. Files that have been accidentally deleted can be recovered with the use of specialized recovery software such as DiskGenius. Here is a step-by-step explanation on how to recover data from a corrupted hard drive: Corrupted Hard Drive Recovery: How to Recover Data from Corrupted Hard Drives? Alternatively, if the corrupted hard disk is the internal hard drive on which Windows is installed, you can perform the recovery process by booting from an external bootable USB device. 

2. How can I recover data from an external hard disk that has become corrupted? 

The steps listed below can assist you in recovering files from a corrupted external hard drive: 

Step 1: Do not make any changes to the corrupted external hard disk until it has been successfully recovered. 

Step 2: Run DiskGenius on the external hard disk to scan it for errors. 

Step 3: Examine and recover files to a usable hard disk drive. 

Here is a comprehensive and exhaustive guide that you can refer to: How to Recover Files from a Corrupted External Hard Drive Without Formatting a Hard Drive 

3. What is the best way to repair a faulty hard disk without losing my data? 

Providing that the hard disk is only physically damaged, the following procedure can be used to repair a corrupted hard drive. 

First, recover files from a corrupted hard disk by utilizing DiskGenius data recovery software. 

View the recovered files to ensure that they have been retrieved correctly in Step 2. 

Step 3: To repair a corrupted hard drive, use the methods listed below. 

Run antivirus software to ensure that viruses and malware are not present.

Disk inspection should be performed in order to rectify any potential problems in the file system.

The corrupted drive must be formatted in order to be made functional again. 

4. How can I recover data from a hard disk that is not being recognized? 

If the hard drive is not recognized by Windows File Explorer, but it appears in Disk Management as a RAW drive, you can do hard drive data recovery using DiskGenius with relative ease utilizing the software. When a hard disk does not appear in Disk Management or DiskGenius, you will need to consider shipping it to a data recovery provider to get the data recovered. 

5. How do I repair a corrupted hard disk using the command prompt? 

Chkdsk is a command that is widely used to restore corrupted hard disks. It is short for Check Disk. Take precautions to ensure that no data is lost or recovered from a corrupted hard disk before running the command. The following is an example of how to run chkdsk in cmd: 

Step 1: Open Command Prompt with administrative privileges. When you type CMD into the search box, the command prompt will appear in the search results. Then select Run as administrator from the drop-down menu. 

Step 2: Type chkdsk /r G: into the command prompt and hit the Enter key. It is necessary to replace the drive letter G: (which represents the corrupted drive letter) with the correct drive letter. 

Step 3: Sit back and wait for the disk checking to finish.

Conclusion 

Thus far, we've talked about how to back up data from a corrupted hard disk. As previously said, there is no need to be concerned about a corrupted hard disk because, with the help of DiskGenius, you can simply backup and recover files from any physically corrupted devices. It is a dependable and effective tool that can resolve any and all problems associated with hard drive recovery. It is also possible to clone a disk by bypassing defective sectors and then recover data from the target disk if your hard drive has been corrupted by corrupted sectors. Sounds interesting, doesn't it? Now is a good time to download and try it out.

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— Hard Drive Recovery Group (@hdrecoverygroup) February 8, 2022