#create folder using alfresco

[contcentric]

Create Folders and Sub-folders on Uploading a CSV File in Alfresco

A typical Document Management System use case in Alfresco would require creating multiple folders while implementing for the first time or any time in the future as well. Those folders can be for each employee, branch, or project in the organization. Creating them manually is a mundane, time-consuming, and prone-to-error task. How if you can create these folders with a mere upload of a CSV file? Sounds interesting?

In this blog, we have provided you a code using which Alfresco developers would be able to set a mechanism for the users who would get the following functionality.

Alfresco development related blog: Alfresco QCAD Integration for CAD Files Preview

Here are the steps to follow:

Step 1: For creating folders and sub-folders we need to write the script.

Step 2: Create a folder (Csv Upload) in your site and go to the action “Manage Rules”.

If you find any challenge in implementing the same, feel free to contact us.

Original source here: Create Folders and Sub-folders on Uploading a CSV File in Alfresco

C

[irongentlemenlady-blog1]

Document scanning system & Benifits of file managment system

What Are The Benefits of Document Scanning?

 We know the climate is changing immediately because of these many environmental problems arise. In today’s digital world, almost all things are digitalized but though all the things are digitized we suffer environmental problems. So many countries are already started to think about the various environmental issues and how to solve it. Cloud document management is the one very common solution for this. Using this system you just not saving the environment but you can also save so many natural resources that help to save an environment.  

Simply, document scanning system is one type of online storage of data using a cloud facility that allows you to access and manage all your documents in one place just like your cupboard and drawers. Using this system one can easily access and manage data or documents at any time anywhere.

Today almost all business uses this system to manage and create a large number of business documents, proposal, and sales decks. HR guidelines, training manual, press release, blog posts, on boarding material, and many more. So, to manage all the documents in place is very tough. That is why to manage all the documents in a single place cloud document system came in the world.

How to set up a document scanning system

Just like your cupboards’ drawers, cloud document management system is an online system that store and manage all the documents and information at single place. In other words, one can access and manage all documents at a single place from any part of the world. Many of us are familiar with Google Drive or cloud that are the best and famous examples of cloud document management. 

This system is very beneficial for all but especially for all businesses in which productivity is the main concern. In paper documents, there is a chance of error and misplacements. Not only this but it also included sending, storing, and maintaining costs. Moreover, one has to visit the place physically to access the document at a remote place. So, instead of the old file storage system, use a cloud document management system that gives you and your business numerous benefits. So, let us have a look.

 Amazing Benefits of Cloud Document Management System

Paperless Environment:

This is the most important benefit of going digital. 

Using this system, one can actively participate in an eco-friendly moment to differentiate the things in the black and white.

Increase Productivity:

document scanning system

As we discussed above that using a cloud document management system one can easily boost their productivity. As per one research, an employee spends approximately 2.5 hours in a day to organize and maintain the log files. However, if your company uses a cloud document system then it will be beneficial for you and your company and save your valuable time and ultimately one can improve productivity.

Enhance your data management:

One can easily modify and update the documents without requiring too much effort. Not only this but you can easily find old or backdated documents without having troublesome and tedious processes.

Less Cost:

Maintaining and storing the cost of paper is more than a cloud system. In the manual system, you need manual efforts that also waste the money. So, to reduce the maintenance cost for documents, a cloud document management system is the best option for your business.

Easy Analytics:

The cloud document management system uses artificial intelligence techniques that will help you to compare or analyze a large amount of data stored in the cloud. Using AI one can easily manage and access the data faster than physical data storage. 

Secure data storage:

If keeping your data in the manual system then it will not guarantee that your data is safe. But in case of using a cloud document management system, you can keep your sensitive data without any trouble. In this system, data are stored under using password protection. So, if anyone wants to access your data, then without a password no one can access your data. So, this system is more secure than a manual system.

Document Management System Platform Features

Just like the document sharing system, this system has some useful features that might be very helpful to grow your business by improving your productivity and reduce the labour and other maintenance costs. Below list out some very prominent features of the cloud document management system. So, let’s have a look.

Security:

In this file storage system, one can store their important data safely without any threatening of data stolen or lost. Cloud storage systems use Dokmee to create and import the file in encrypted form on the server. Not only this but also a system use password protection that will keep your data more secure.

File sharing and collaboration:

As we know this is acts as a central database management system in which data stored centrally. One can share any type of files across the enterprise smoothly. Not to this, but you can easily edit and open word, excel PowerPoint and video file. 

Easy to organize:

In this system, one can store their data files into folders. In this system, files are stored and sort automatically without any manual efforts. So, in this, you need not require any manual efforts.

The Best Cloud Document Management System for your Business

There are many cloud management systems are available in the market, which gives you the best features and advantages to your business. Some of them are well-known while others are not so. So, below we list out the best software for your business that you have used in your business to improve overall position and profit.

·         Google Drive

·         pcloud

·         Bit.ai

·         M-files

·         Templafy

·         Alfresco 

·         Panda Docs

·         Dokmee

·         LogicalDoc

·         Onlyoffice

·         Docuware, etc…

One can use this system to save the environment and trees, so use a cloud document management system and contribute you to save the environment. 

[erinaaustralia]

Comfortable Family Home & Level Acres

[kilophere]

Metadata in easyfind

Metadata in easyfind archive#

Metadata in easyfind Offline#

Metadata in easyfind zip#

Metadata in easyfind zip#

On top of all of that, you can download metadata, upload folders, Zip content, compare versions and extend support to support project specific use cases.

Provides Rich ECM Functionality: Alfred Desktop makes Alfresco upgrades easier and, using the Alfred Links, it’s easily integrated with other applications.

Plus they will be able to easily configure it to adapt to their changing needs and have meta-data completeness and consistency, all which makes it easy to share and collaborate with others. It makes it easy for users to take control of their content without waiting for the web. While it acts like Alfresco, Alfred Desktop looks like Window Explorer to your users, so there is a near-zero learning curve.

Empowers your end-users:Alfred Desktop’s natural simplicity and personalization wins users’ hearts and minds.

Lack of communication, system diversity and connection, different handling of processes

Enterprise Configuration capabilities: metadata panel, context command menus, searchable properties, metadata behavior at creation of documents, personal configurations.

Admin function: view folder permissions and view user permissions

Fully Respects Alfresco access control.

Assembling a container from a selection of files and folder and downloading it to your desktop (take offline).

Metadata in easyfind archive#

Archive your emails and send a document as attachment or a link to document or folder directly from Alfred Desktop.

Lock, edit and save in two clicks with synchronization between local disk and Alfresco server, view working copies.

Favorites: mark your favorite folders or documents saving time to navigate to your standard workspaces.

Easily start a workflow, see an overview and edit and manage tasks.

Manage your Workflow: Get complete workflow management capability right from your desktop application.

Find any document directly with the built-in search engine providing powerful search, facets, folder path aware and optimized for fast browsing (caches meta-data) saving time every day.

Swift Search Options: Let users rediscover short-cuts to make their lives easy.

Smart Metadata editing: Impose corporate standards while using automation and suggestion, a simple form to edit meta-data, and enabling copy-paste from documents preview to meta-data to help your end-uses enter a minimal set of mandatory meta-data.

Metadata in easyfind Offline#

Online and offline editing gives you the best of both worlds, eliminating the need to copy offline content and remember whether it is online or offline Modern Document Management: Edit documents online or take content offline while away from the office.Drag & drop: Create, move, copy, and drag & drop anything (documents, emails, folders or attachments) from your desktop in and out of Alfred Desktop.Desktop personalization: Easily handle your documents with your desktop application, archive your emails and read any content you’re looking for – right on the spot.Reducing the time to search and handle documents with 50% makes it more attractive to work with Alfred Desktop. No training required.Īlfred Desktop helps the mind shift of the users from their C drive to the centralized document repository on Alfred Desktop/Alfresco. Alfred Desktop looks like MS Explorer and acts like Alfresco. Work with a product that’s as easy as working with Windows Explorer. It guides the users on the input of metadata and supports corporate document templates for the creation of new documents. Alfred Desktop supports the day-to-day handling of documents and does it very intuitive and super-fast.

[johnstones15]

Top Document Management Solution Companies for Healthcare Industry

The healthcare domain has no room for errors. Therefore, not having the necessary information at hand can directly affect business, pose legal issues, and delay healthcare decisions. To make that happen, a healthcare facility needs to keep track of information dispersed between various applications, stored in several locations, strewn through multiple e-mails, and isolated on various servers or workstations. As a result, document management solutions (DMS) have become vital for healthcare as they offer easily accessible resource and repository for managing enormous healthcare data, patient records, and images spread out across organizations.

The DMS, today, leverages machine learning, cloud, analytics technologies, and big data to augment the efficiency of the healthcare processes and workflow. With the ability to share vital health information in real-time, modern DMS are driving patient engagement and coordinated care while delivering cost benefits to the stakeholders. The ability to collaborate on critical health data in real-time puts clinicians and hospitals in a better position to make informed treatment decisions driving patient safety and clinician efficiency.

At the same time, most of the systems are mobile-enabled, which allows physicians to view and upload patient data at their fingertips from anywhere. The accelerated adoption of mobile platforms for care coordination and content collaboration facilitated by APIs is further adding value to the efficacy of the modern DMS. Furthermore, DMS integrates the existing clinical and administrative systems of a hospital, including patient information systems and billing systems, to continually update the patient’s data.

At this juncture, there is a wide variety of solution providers entering the industry with a set of advanced and integrated healthcare document management solution offerings. To help companies navigate through the best-of-breed document management solution providers, Healthcare Tech Outlook has compiled this edition. Besides, the magazine also comprises insights from thought leaders in the sector on the industry trends, best practices, recent innovations, and their advice for the aspiring CIOs.

Top Document Management Solution Companies

ContractSafe

ContractSafe provides an easy and affordablecloud-based. AI-enabled, SOC2 certified, and HIPAA compliant Contract Management solutionthat houses data leveraging Amazon’s AMS ISO 27001 certified data centers

ISIS Papyrus

ISIS Papyrus is a unique expert player in enterprise software with 30 years of customer-oriented software innovation and experience in the area of business communication and adaptive case management. We serve world’s largest organizations across industries, helping them move to Digital, Empower the Business and become Fit-for-Future. Papyrus technology offers a holistic approach to business communication and process automation and provides consolidated inbound and outbound business communication, AI-powered process and case management and content services in one unified platform. The platform empowers enterprise business users to create and improve customer-focused communication and processes and provides a complete Omni-channel communication across Digital & Traditional Business enabling organizations to easily engage with customers via two-way, individual real-time communication whenever, wherever and on whatever channel needed.

KP

KP helps companies accomplish more with their print and electronic communication programs. Our solutions combine the latest online technology with numerous capabilities in the marketing, document management, and product supply chains. Our value is to provide ways to work smarter and lower costs. Supporting critical links in the direct marketing supply chain for over 80 years, KP delivers integrated print, direct mail, fulfillment, point of sale, database management, marketing response management, and multi-channel marketing services, and specializes in robust client data security processes, infrastructure and systems.

WebbMason Marketing

WebbMason Marketing Offers a highly specific solution to optimize customer brand value and manage the flow of information with its distribution channels. Every day hundreds of companies & organizations rely on WebbMason to execute their marketing strategies. Our growth is based on these long term customer relationships and the customers who, over our 30 years in business, continue to ask us to extend their relationships to tackle more of their marketing challenges. Everything we do works to achieve a better business outcome for our customers. We use every marketing tool.

Iron Mountain

Iron Mountain Incorporated is a global leader for storage and information management services. Trusted by more than 220,000 organizations around the world, Iron Mountain boasts a real estate network of more than 80 million square feet across more than 1,350 facilities in 45 countries dedicated to protecting and preserving what matters most for its customers. Iron Mountain’s solutions portfolio includes records management, data management, document management, data centers, art storage and logistics, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including critical business documents, electronic information, medical data and cultural and historical artifacts.

Alfresco

Alfresco is a commercial, open source software company that provides simply a better way for people to work, ensuring they have the right information they need, exactly when they need it most. Our software powers the daily work of more than 11 million people at industry-leading organizations in more than 190 countries worldwide. The Alfresco Digital Business Platform is a modern, enterprise-class, cloud-native platform that enables organizations to build digital operations to deliver instant services with exceptional experiences. It provides the fastest path for people to interact with information and for organizations to quickly respond to threats, opportunities and circumstances. Alfresco helps more than 1,300 industry-leading organizations, including Cisco, Pitney Bowes, the Canadian Museum for Human Rights, US Navy Department, the Joint Chiefs of Staff, and NASA, be more responsive and competitive.

BizTech Solutions

BizTech Solutions, Inc. provides innovative process business solutions that give organizations the ability to reduce their operating costs and increase their cash flow. We focus on first understanding business requirements and then applying robust technology where it’s needed most. Our competitive yet differentiating solutions gives us the ability to transform businesses no matter its industry.

Document Solutions, Inc.

Document Solutions, Inc. — more commonly known as DSI — started as one of the first authorized re-manufacturing companies in New Mexico. Celebrating over 20 years of business, this family-owned business has become one of the strongest, most well-known office equipment and solutions providers in the region. Headquartered in Albuquerque, NM, DSI has additional branches in Santa Fe, Las Cruces, Taos, Carlsbad and Roswell. With an expansive reach in New Mexico, DSI has the experience and capacity to support and supply anywhere in the United States.

iManage

iManage is the leading provider of work product management solutions for law firms, corporate legal departments, and other professional services firms such as accounting and financial services. iManage helps these firms serve their clients more effectively by improving productivity and governance throughout the creation, sharing, and security of work product. iManage is the comprehensive, integrated and reliable solution, trusted every day by over 3,000 organizations and one million professionals worldwide.

PowerFlow Solutions

PowerFlow Solutions is the document management system provider that developed PowerFlow Software. PowerFlow software is a uniquely simple solution-a Digital Documents Now system-designed to economically solve information availability problems. PowerFlow software is organized like your existing paper flow, only better: documents are easier to find, use, share, collect, and distribute. This is our Better File Folder.

Originally Published on:

Top Document Management Solution Companies for Healthcare Industry

[enprowesstechnologies-blog]

Alfresco, The Rising Business Dais in Digitalized World

In the present world, where everything is digitized, the need for application-based platforms has risen too and has given a way to application development framework alfresco. The Alfresco Digital Business dais is a contemporary, enterprise-based platform that facilitates organizations and companies to build their digital set-ups to deliver prompt services with exceptional quality services. It provides fast accessibility to users for easy interaction with information and organizations to speedily respond to intimidations, opportunities and conditions.

The business uses alfresco app development framework to develop custom applications, content management application and also to create a responsive web application that provides excellent experiences and immensely support digital changing scenario.

Components Used to Integrate Web Applications

Folder Hierarchy Breadcrumbs

Document List

Search

Tag

Upload

Viewer

Features of Alfresco

Share – It is a user interface that provides capabilities to manage content, tools for search and browse, content related to metadata, thumbnails, and also avail a set of tools like discussions, blogs, and wikis.

Explorer – It enables one to browse the repository, manage rules and regulations, also helps to associate and classify the contents.

Services of Alfresco

ECM (Enterprise Content Management) solutions such as Document Management, Web Content Management, and Digital Asset Management

Provides rich web-based collaboration environment for managing document, blog and content

Provides an easy platform to use for researchers, engineers

Enables to build scalable growth

Harness the strength of Content

Provides Security and flexibility

Enables to handle the critical process

Simplify the access to corporate information

Update the key business data as a part of process

Helps to resolve cases

Manage the uploads and downloads

Optimize the processes to ensure its efficiency

With Alfresco one can maintain control over e-mails, documents and contents which can be retained and managed for compliance and litigation purposes. Alfresco with its advanced analytics accompanying integrated review as well as production provides a solution at a fraction of seconds to users.

Web Script

High-level structural framework is used in alfresco development framework to provide a wide range of extremely configurable, re-useable material/content and process service components based on Angular Material design. It’s preferred development tools serve best services like that of saving time, makes useful and utilizing processes and also content.

It always strives for excellence in innovations and transparency. Users can rely on this leading platform to digitalize their business processes and also to reach people out there who needs content and services quickly.

Different range of services is provided by the alfresco development services to its clients starting from its expertise nature to outstanding combinations.

The Alfresco lets you control and manage any sort of content building: from simple Microsoft documents to scanned images, videos and even large files. The built-in collaboration features allow secure collaboration, in and out of the firewall.

Thus with Alfresco, it is easy to create, broadcast and process new and fresh models as well as apps. Its functionality is increasing and constantly expanding, making an ever-growing growth of Enterprise Content Management as it automates the management of unstructured electronically stored information; delivers point to point solution with documents as well as records with the innovative and developing environment. Thus, making alfresco achieve more.

[itdhq]

Alfresco DevCon 2018 Summary

While we are waiting for presentations and videos from Alfresco DevCon, let us share what we remembered from this conference.

Alfresco succeeded to gather more than 270 people on the revived DevCon. As compared with BeeCon 2017 there is one change that we like: Alfresco really brought the most of their engineers to the conference! They didn't say "Developers have deadlines and sprints, they could not come". Alfresco organized a conference, Alfresco made everything to make it successful. We thank them for it. It was cool.

Thomas DeMeo told us what to expect from Alfresco in the nearest future. Alfresco 6.0.a (Early Access) has been available since November 2017, but it doesn't look as new major release. Looks like real 6.0 with significant architectural changes (that will break compatibility with all previously written code) will be released during Spring. Waiting for it with horror. Fixes for everything that will be broken should be available during Autumn 2018.

What to expect from Alfresco in the future? Finally Alfresco should get new microservices architecture. Identity service should become an independent component and cover both Alfresco Content Services (aka Alfresco Community/One) and Alfresco Process Service (aka Activiti). A new recommended way to build extensions will be to use REST API and to subscribe to Events. Welcome to the JIRA style of configuration. :)

From one point of view it's nice to see that Alfresco modifies its basics and architecture that were built in 200x and tries to follow modern trends. From other point of view we will miss that ways to extend the core of the repository and break everything using Java API. Alfresco is better than others especially because it allows to do this (for the time being).

The talk we really liked was about analytics. Michael Suzuki showed us a way to build analytics from the data stored in Alfresco. After many attempts to create ready-to-use solution for analytics, Alfresco introduced how to retrieve needed reports from SOLR via SQL requests and how to illustrate them with Apache Zeppelin. It was nice.

What about us?

This time only @aviriel represented ITD Systems at the conference. All developers had to work on their projects hard during January. Oksana presented a talk "Overcoming common knowledge: 100k nodes in a single folder" (presentation) and received the award "The best voted talk of the conference"! Looks like many Alfresco users meet this problem and search for a solution. Here are some screenshots if you missed the talk:

We will update links after Alfresco publishes video recordings from the conference.

Thanks to those who came to the conference, it was a pleasure to see you again. Sad to miss those who could not come. We hope to see you next year!

Thanks for photos to Francesco Corti, Angel Borroy and other community members.

If you missed the conference and want to read a detailed review of what happened, you can look at this blog post of keensoft.

[contcentric]

ContCentric Alfresco development company is provided you a code using which Alfresco developers would be able to set a mechanism for the users who create folders and subfolders on uploading a CSV file in Alfresco.

[contcentric]

Create Folders and Sub-folders on Uploading a CSV File in Alfresco

A typical Document Management System use case in Alfresco would require creating multiple folders while implementing for the first time or any time in future as well. Those folders can be for each employee, branch or project in the organization. Creating them manually is a mundane, time-consuming and prone-to-error task. How if you can create these folders with a mere upload of a CSV file? Sounds interesting?

In this blog, we have provided you a code using which Alfresco developers would be able to set a mechanism for the users who would get the following functionality.

We need to have two folders, one in which we would upload the CSV and the other where the folders will be residing after auto-generation, let’s name it as target folder. We have considered that the auto-generated folder will be renamed as columnAvalue_comunBvalue (by using values in the adjoining columns in the same row of CSV). So, the CSV we upload in this case should have one row for each folder with two columns to be placed as folder names. The sub-folders will be fixed for any auto-generated folder (In this case we have named them child1…child6). You may amend the code as per the business requirements of your client.

Alfresco development related blog: Alfresco QCAD Integration for CAD Files Preview

Here are the steps to follow:

Step 1: For creating folders and sub-folders we need to write the script.

So first we create “csvUploadFolderCreation.js” file and put it in ���Data Dictionary/Scripts”

var siteName = document.getSiteShortName(); var path = companyhome.childByNamePath("Sites/"+siteName+"/documentLibrary/Target"); var subFolders = ["child1","child2","child3","child4","child5","child6"]; var col1=null,col2=null; if(!document.isContainer){ var fileContent = document.getContent(); var csvline = fileContent.split("\n"); var csvLineLength = csvline.length; for (var i=1 ; i<csvline.length; i++){ var csv = csvline[i].split(";"); col0 = csv[0]; col1 = csv[1]; var folderName = col0+"_"+col1; var parent = path.createFolder(folderName); parent.properties["name"] = folderName; createSubFolders(parent); } } function createSubFolders(parent){ for(var i=0;i<subFolders.length;i++){ parent.createFolder(subFolders[i].toString()); } }

Step 2: Create a folder (Csv Upload) in your site and go to the action “Manage Rules”.

Now create a new rule. Add other info wise requirement and goto to “Perform Action”, select execute a script and select our custom script.

Step 3: Create folder “Target” Which Contains all the folders which are created from csv.

Step 4: Now upload the csv file in “CSV Upload” folder.

Sub-folder will be created in Target folder as per the csv data.

If you find any challenge in implementing the same, feel free to contact us.

[contcentric]

We have developed an Asset Records Management System (ARMS) using Alfresco- a leading Enterprise Content Management and Business Process Management software platform. It is important for a business to be able to manage its assets and use them to get the maximum possible returns.

[contcentric]

How to Add Document Rating Functionality in Alfresco

We have developed a custom page in Alfresco to list specific types of documents and to rate each of the listed documents.

The page displays the metadata of each of the documents along with the options to rate the document as shown below.

The pop-up will appear once the user clicks on the option given for rating. The user can rate that particular document from the popup.

The user will be asked for the confirmation before a rating is done.

Once the confirmation is done, the rating of that document will be visible to the same page.

Alfresco development Related blog: Create Folders and Sub-folders on Uploading a CSV File in Alfresco

The reference code for the same is given below for the Alfresco developers.

1 /** Code Description: Creating drop-down with a list of ratings. The user can choose one rating from the drop-down. */

function displayDropdown(nodeRef, name, type, value, id) { var data ='<select id="'+type+'" name="'+type+'"     onchange="showPopup(\''+nodeRef+'\', \''+name+'\', \''+type+'\',this.value, \''+id+'\');">' +'<option value="" selected>Select</option>' +'<option value="1" '+((value==1)?('selected=\'selected\''):(''))+'>1</option>' +'<option value="2" '+((value==2)?('selected=\'selected\''):(''))+'>2</option>' +'<option value="3" '+((value==3)?('selected=\'selected\''):(''))+'>3</option>' +'<option value="4" '+((value==4)?('selected=\'selected\''):(''))+'>4</option>' +'<option value="5" '+((value==5)?('selected=\'selected\''):(''))+'>5</option>'; return data; };

2  /** Code Description: This popup is required to get input from the user before submitting a rating. It prevents user to submit the rating by mistake. */

// showPopup() method

function showPopup(nodeRef, name, type, value, id){ var disable = false; Alfresco.util.PopupManager.displayPrompt( { title: "Rating Confirmation", text: "Are you sure, you want to submit Rating?", buttons: [ { text: "Submit", handler: function close_screen() { storeValue(nodeRef, name, type, value, id); console.log("After Submit"); this.destroy(); } }, { text: "Cancel", handler: function close_cancel() { document.getElementById(type).value = ""; console.log("Cancel button clicked"); this.destroy(); }, isDefault: true }] }); }

3 /** Code Description: This method will invoke Web script to save the rating in the back-end. */

function storeValue(nodeRef, name, type, value, id){ var statusParam = { "type" : type, "nodeRef" : nodeRef, "rating": value, "contentName" : name }; Alfresco.util.Ajax.request({ url : Alfresco.constants.PROXY_URI+ "/trams/changeRating", method : Alfresco.util.Ajax.POST, dataObj : statusParam, requestContentType : Alfresco.util.Ajax.JSON, successCallback : { fn : function(res) { console.log(res); displayResults(id); }, scope : this }, failureCallback : { fn : function(res) { }, scope : this } }); }

4 Web-script Controller

/** Code Description: This method will extract the values from a JSON object and save the rating in the back-end. */

//change-rating.post.js

function main() { var rating = json.get('rating'); var nodeRef = json.get('nodeRef'); var type = json.get('type'); var contentName = json.get('contentName'); var nodeObject = search.findNode(nodeRef); if(type == contentName+'-manager'){ nodeObject.properties['pc:managersRating'] = rating; } else if(type == contentName+'-editor'){ nodeObject.properties['pc:editorsRating'] = rating; } nodeObject.save(); } main();

If you find any challenge in implementing the same, feel free to contact us.

[contcentric]

Asset Record Management System

Keeping track of the assets of the organization is an important activity that can save organizations money and time. Businesses have a wide range of assets that include fixed and liquid assets. It is important for a business to be able to manage its assets and use them to get the maximum possible returns.

We have developed an Asset Records Management System (ARMS) using Alfresco- a leading Enterprise Content Management and Business Process Management software platform.

ARMS helps enterprises create, allocate, deallocate the asset. It provides a complete log of the asset transactions. The key features of ARMS are described as under.

Related Blog: Publishing Management Solution Using Enterprise Content Management Tools

Key Features of ARMS

1) Add Assets into System

2) User Configurable Asset Name

3) Dedicated Folder for Asset Documents

4) Allocation and Deallocation

5) Reports

Click here for : Top 7 reasons why Asset Record Management System is important.

If your enterprise is missing a simple yet robust asset management system, do contact us. We would be glad to help you out with this solution.

Original Source here: Asset Record Management System

[contcentric]

7 Things You Should Know About Alfresco Open Source ECM

Alfresco is an open source enterprise content management system. This blog gives a prologue to Alfresco and features of Alfresco everybody should know, may it be a business client or technical architect or engineer.

Going paperless is commonly the essential objective for each business. This prompts expanding content step by step. This consistently developing content unquestionably needs a powerful, adaptable, simple to-utilize, anchored and sturdy content administration framework to make it simple to capture, store, manage, protect and convey the content on require. With start Enterprise content management, there is a wide scope of alternatives accessible which ranges from exclusive answers for open source executions. In any case, open source and open standard based ECM choices appear to be a favored decision of the business in contrast with shut source ECM systems.

Related Blog: 9 Points to Remember While Presenting Enterprise Content Management Software

Alfresco ECM comes in two editions – Alfresco Content Service i.e. Enterprise edition and Alfresco Community Edition. Alfresco Enterprise edition is undertaking prepared, completely tried version. It is completely upheld by Alfresco and gives extra abilities, like high accessibility, investigation, etc. It is in a perfect world appropriate for business searching for ECM having enterprise level adaptability, high accessibility and full help from the ECM seller. Then again, Alfresco Community Edition incorporates community-driven development and commitments. It is created and kept up by Alfresco with the assistance of worldwide Alfresco Community members. Alfresco product development team intermittently provides completely stable arrivals of Alfresco Community Edition. Any little to medium organizations can utilize Alfresco Community Edition underway in non-basic applications considering as the main priority that it should act naturally upheld with the community resources. In this edition caters to your business requirements, it is the most practical arrangement. 

With any of these Alfresco editions, you will find that in the Alfresco is a document management solution as per your content needs. Here are 7 key features you should know to get most out of your content utilizing Alfresco.

1) A perfect collaboration tool

While working in a team, it is essential to collaborate effectively in order to get better productivity. Hence, the collaboration tool plays an important role. The out-of-the-box alfresco installation provides a user interface which provides an easy-to-use collaboration platform to effectively collaborate within a team using the wiki, blog, calendar and so on.

2) Work process capacity to streamline business processes

Catching or making the content with no approval procedure may prompt content tumult having undesirable/not helpful content included the vault. Thus, it ends up important to approve the content being added to the archive. Alfresco with the incorporated workflow engine, Activiti makes this effectively conceivable and permits to characterize approval procedures to approve the content before making it accessible for general use.

3) Secured access to content with robust authorization

Content store may have an expansive number of information dwelling in it. There might be distinctive kinds of users, for example, content maker, content reviewer, clients, vendors etc. Not all content can be gotten to by everybody. Everybody should be able to access the content what they are permitted to. Subsequently, giving fitting authorization to content is an absolute necessity. In Alfresco, with the powerful consent displaying it is effectively conceivable to give secure access to the content dependent on the necessity.

4) Content with a viable search mechanism

If you need to get to some content dependent on your prerequisite, physically going to every folder to find the required content isn't a choice you would search for. Alfresco search mechanism makes your life significantly simpler. Alfresco can search the content with reference to file names, folder names, in-line-text by default with a faceted search to further narrow down the results. In addition, Alfresco developers can customize it to be able to search from metadata or even through OCR.

5) Integration with 3rd party applications

It might be a use case where you have to connect third-party applications to send or receive the content. E.g., you have a front-end application and you simply need to utilize Alfresco as a backend store. REST APIs and CMIS makes it simple for different applications to associate with Alfresco content vault in an anchored way. Likewise, it is effectively conceivable to design Alfresco with authentication systems, for example, LDAP, on the directory, etc. Having bother free coordination of outside systems with Alfresco is likewise one of the reasons behind Alfresco being a favored decision among Technical Architects.

6) Capacity to determine business rules

Business rules help to play out some imperative activity dependent on some condition. For instance, in light of the value of some metadata like contract status as a review, you need to move the content to review folder and if contract status is active, move it to the active folder so as to adequately classify the content. Alfresco permits to effectively set up business rules.

7) Auditing the content

Alongside anchored access to the content, it is similarly essential that you know who accessed what. This is basically conceivable with the auditing abilities gave in Alfresco. 

These are the only some of the features of Alfresco to influence you to acclimate with the capacities of Alfresco. If you are searching for an open source ECM for your business and are assessing different options, then Alfresco must be explored. I am sure once you will investigate it, you will most likely use it since it has a wide scope of capacities to serve your ECM needs. Do Contact us for Alfresco service requirements.

[contcentric]

How to Add Document Rating Functionality in Alfresco

We have developed a custom page in Alfresco to list specific types of documents and to rate each of the listed documents.

The page displays the metadata of each of the documents along with the options to rate the document as shown below.

The pop-up will appear once the user clicks on the option given for rating. The user can rate that particular document from the popup.

The user will be asked for the confirmation before a rating is done.

Once the confirmation is done, the rating of that document will be visible to the same page.

Alfresco development Related blog: Create Folders and Sub-folders on Uploading a CSV File in Alfresco

The reference code for the same is given below for the Alfresco developers.

1 /** Code Description: Creating drop-down with a list of ratings. The user can choose one rating from the drop-down. */

function displayDropdown(nodeRef, name, type, value, id) { var data ='<select id="'+type+'" name="'+type+'"     onchange="showPopup(\''+nodeRef+'\', \''+name+'\', \''+type+'\',this.value, \''+id+'\');">' +'<option value="" selected>Select</option>' +'<option value="1" '+((value==1)?('selected=\'selected\''):(''))+'>1</option>' +'<option value="2" '+((value==2)?('selected=\'selected\''):(''))+'>2</option>' +'<option value="3" '+((value==3)?('selected=\'selected\''):(''))+'>3</option>' +'<option value="4" '+((value==4)?('selected=\'selected\''):(''))+'>4</option>' +'<option value="5" '+((value==5)?('selected=\'selected\''):(''))+'>5</option>'; return data; };

2  /** Code Description: This popup is required to get input from the user before submitting a rating. It prevents user to submit the rating by mistake. */

// showPopup() method

function showPopup(nodeRef, name, type, value, id){ var disable = false; Alfresco.util.PopupManager.displayPrompt( { title: "Rating Confirmation", text: "Are you sure, you want to submit Rating?", buttons: [ { text: "Submit", handler: function close_screen() { storeValue(nodeRef, name, type, value, id); console.log("After Submit"); this.destroy(); } }, { text: "Cancel", handler: function close_cancel() { document.getElementById(type).value = ""; console.log("Cancel button clicked"); this.destroy(); }, isDefault: true }] }); }

3 /** Code Description: This method will invoke Web script to save the rating in the back-end. */

function storeValue(nodeRef, name, type, value, id){ var statusParam = { "type" : type, "nodeRef" : nodeRef, "rating": value, "contentName" : name }; Alfresco.util.Ajax.request({ url : Alfresco.constants.PROXY_URI+ "/trams/changeRating", method : Alfresco.util.Ajax.POST, dataObj : statusParam, requestContentType : Alfresco.util.Ajax.JSON, successCallback : { fn : function(res) { console.log(res); displayResults(id); }, scope : this }, failureCallback : { fn : function(res) { }, scope : this } }); }

4 Web-script Controller

/** Code Description: This method will extract the values from a JSON object and save the rating in the back-end. */

//change-rating.post.js

function main() { var rating = json.get('rating'); var nodeRef = json.get('nodeRef'); var type = json.get('type'); var contentName = json.get('contentName'); var nodeObject = search.findNode(nodeRef); if(type == contentName+'-manager'){ nodeObject.properties['pc:managersRating'] = rating; } else if(type == contentName+'-editor'){ nodeObject.properties['pc:editorsRating'] = rating; } nodeObject.save(); } main();

If you find any challenge in implementing the same, feel free to contact us.

[contcentric]

Document Management Challenges in Government Agencies

The government agencies have to deal with a lot of documents and records, may there be city municipalities, state governments, or central agencies. They manage a huge amount of documents and for a longer time period from years to decades. Government Agencies have a bigger volume of documents than that of the private companies. Here are some reasons why Government agencies need a robust document management system or a record management system.

1. Sensitive Data Protection

Government Agencies deal with users sensitive data and it’s very important for them to protect this data. The access of the data has to be restricted to the relevant users. The permission also has to be given as per the role of an individual government official. Since many of the documents are of the national-level sensitivity, their criticality is far higher than that of the private companies

2. Long-term Document Retention

Government agencies have to maintain every document, as the document may be important in future. All government documents can be and are searched, so it’s important for Government agencies to retain the documents.

3. Big Volume of Documentation

As we know, from birth to demise, procuring to contracting, all processes of government organizations need lots of paperwork. Every document is to be created, forwarded, revised, edited and sent for approval a lot of times before a decision is finally reached.

4. Space Constraint:

Since the records keep piling up, the storage space required is huge. Due to this reason, the records are stored at remote locations which are cheaper in terms of property prices or rentals. Retrieving such records is time-consuming.

These problems can be solved by using a right document management tool like Alfresco Enterprise Content Management and Records Management that reduces paper clutter, improves efficiency and facilitates collaboration.

Related blog: Document Management System for Chartered Accountants

How can Document Management Software help the Government?

The most important need of government agencies is security. The type of documents handled by these agencies makes it necessary for any software to provide security. Document management software can not only secure but also help manage/maintain your documents. They can reduce reliance on paper and conventional methods of document distribution such as shipping and courier by centralized document platform. Alfresco ECM & RM, is a secure Document Management Software which can do all these and much more.

Alfresco ECM does an excellent job of managing documents in an organized manner so that you don’t have to resort to traditional filing methods. With Alfresco, you can create files and folders, a structure with which every government official is familiar.

You can scan paper documents stored over years and secure them in a digitized repository for future reference. Features like backup and restore allow you to safeguard your data against typical threats that physical documents face.

Apart from eliminating paper costs, Alfresco ECM can also reduce labor costs by improving the efficiency of government officials. It can also eliminate the space needed for storing physical files.

Centralized Repository: With a centralized repository, you can store everything in one place, so that reference becomes easier. Alfresco ECM allows you to create unlimited files and folders so that you can organize files neatly. You can also quickly search for the documents by an advanced search mechanism.

Simplified Workflow/ Process Flow: In any government agency, there is still a lot of bureaucracy. So one file or a document changes many hands before it is finally approved. Alfresco ECM offers inbuilt document and task flow process that allows you to monitor the progress of each task.

Version Control: As mentioned earlier, documents are updated and changed by many people before they are finally approved. Version control allows you to see who uploaded the latest version and when. You can also retrieve older versions whenever you want. Version history can also be managed easily of every document in Alfresco ECM.

We, at ContCentric are a document management company- an expert in Alfresco document management. If you are trapped between the stack of documents and want a digitized solution, do contact us. As an Alfresco development company, we will surely listen to your content challenges to convert them into a seamless digital business flow Government Document Management.