documentworkflowsolutions - Tumblr blog

[documentworkflowsolutions]

How CIOs Can Meet Today’s Expectations

It seems like just when you get good at something, they change the rules on you. No one knows this better than an enterprise CIO.

In the past, the IT department was an unseen part of the company, appearing only when problems occurred, and otherwise keeping to itself. As technology became more mobile and applications more granular, IT learned to operate like a business within a business, distributing “goods” among employees and more or less treating them like customers.

Now the rules are changing again. IT is moving its focus from the company’s employees to the company’s customers, and the CIO is expected to be a driver of innovation, a leader within the company. Instead of using technology and information just to save the company money, the CIO is charged with actually making the company money, by seizing market opportunities and curating the company’s move to maximum agility. In the words of Bloomberg Businessweek, “the CIO’s job is akin to a circus ringmaster balancing business needs against an incoming stream of opportunities — and risks.”

These are difficult changes, and the transition likely won’t be entirely smooth. How can CIOs answer the call? 3 Keys for a Successful Evolution In its latest report on the global CIO agenda, Gartner outlines three keys to helping IT assume its new role in the enterprise: Exercise Digital Leadership. Business processes, commerce and interaction are all going digital across an increasingly mobile and remote corporate landscape, and the CIO must be the agent of strategy, vision and education within the enterprise, bringing everyone — including the rest of the C-suite — in line with what it means to be a digitally strategic and savvy business in the new world of work. This includes holding informational one-on-ones with fellow executives, as well as devising new solutions and strategies by experimenting with unconventional efforts like hackathons. Update Core IT Focus and Capability. Big data and the cloud are more than just buzzwords. They are — or can be — vital resources for creating competitive advantage and driving business value. CIOs will have to explore deploying apps and services over public, private and hybrid clouds, and will also have to fortify their information infrastructure in such a way that it can process and derive actionable data from the analytics. Develop Multi-Velocity Capability. IT will have to operate at multiple speeds, including: more conventional paces, to address the heavy load of maintenance involved in running the department; and quicker, more dynamic and intrapreneurial rates, so the business can respond with agility and immediacy to sudden opportunities. This includes scaling up and down as needed and allowing new technologies to transform business models and existing perspectives. Digital technology changes very quickly, and within the enterprise, it will be IT’s job to identify those changes that pose opportunities, and seize them — even if that involves some risk. Challenges for the New IT Unfortunately, the increasing imperative for growth and innovation hasn’t been matched by an increase in funding. Gartner calculates that IT budgets around the world will increase by only 0.2 percent on average. On top of that, 42 percent of CIOs polled by Gartner feel they don’t have the skills and capabilities necessary to deliver on the new expectations for IT. Being asked to take the helm without having significant support puts CIOs in a very tough position. But an experienced partner in IT services can help. Filling gaps in budget and expertise is something that outsourcing some or all of your IT operations can do very well. An IT services provider can also help CIOs attain two of Gartner’s three keys for successfully meeting today’s expectations for IT: A partner can help your company achieve multi-speed capability by devoting its resources to day-to-day operations, allowing the CIO and core staff to focus on strategy and opportunities beyond the server room walls. In terms of updating the core of IT, outsourcing can help you adapt and grow your infrastructure in the most strategic and compatible way for your business. What’s the right cloud solution for you? On-premise? Multi-tenant? How will you deploy and manage the apps your workers use throughout the enterprise? Every company has individual answers to the many IT questions they’re facing, and it helps to work with someone who knows the space and is practiced in fitting solutions to various needs. In terms of updating the core of IT, outsourcing can help you adapt and grow your infrastructure in the most strategic and compatible way for your business. What’s the right cloud solution for you? On-premise? Multi-tenant? How will you deploy and manage the apps your workers use throughout the enterprise? Every company has individual answers to the many IT questions they’re facing, and it helps to work with someone who knows the space and is practiced in fitting solutions to various needs. It’s a bold, digital future ahead, and CIOs will be the ones to get us there.

Read more at:  http://newsletter.ricoh.co.in/how-cios-can-meet-todays-expectations/719

[documentworkflowsolutions]

Workflow & Process Management (Capture & Distribution)

Easy set up of simple workflow. Scanning of documents, document handling, distribution and archival in designated folders. Authentication and security can be enabled.

Usage reports can be generated for accounting or cost tracking purposes.

RICOH Streamline NX A powerful suite of scalable, integrated document management applications and tools that allow  you to implement standardized intelligent solution in every office, globally.

Achieve significant operational cost savings alongside process improvements whilst achieving your security, compliance and sustainability objectives.

GlobalScan NX Serverless

GlobalScan NX simplifies and improves the integration of paper documents into a digital workflow, with simple ‘select and go’ buttons to scan directly to the desired location.

Document processes are improved with next generation scanning;; productivity is raised by distributing, sharing and managing documents digitally; the ability to scan to editable file formats directly from MFP and to add security to pdfs provides more flexibility and reassurance.

GlobalScan NX Server

GlobalScan NX converts scanned paper documents into electronic files and routes them to network folders, email addresses, fax servers, Microsoft Sharepoint and other line of business systems.

With load-balancing and failover support included standard, users across the entire company can reliably scan and route documents to predefined workflows using a simple interface.

PaperPort Professional Take control of your documents and have instant access to them all.

From scanning and converting, to editing and sharing files. Simplify document management and improve your efficiency and productivity.

To know more read: https://www.ricoh.co.in/solutions/workflow-and-process-management

[documentworkflowsolutions]

RICOH Mobile PrintScan App

Print, scan, and manage your documents on your personal mobile device

Meet productivity on the move

RICOH Mobile PrintScan is a bring-your-owndevice (BYOD) solution that mpowers the mobile workforce like yourself to become more exible and productive with printing, scanning, and document management on your personal mobile device without having to go through complicated and tedious setup procedures.

By selecting the required scan preferences and pressing the ‘Start’ button, you will be able to get scanned copies of the documents through a Multi Functional Device with ease on your mobile device. There is no longer the need to open dierent applications and devices to get these scanned documents on your mobile.

Printing is also a breeze as you need to only select the document and destination for the Multi Functional Device to get it printed.

Printing Features

Supported print preview file formats – PDF, JPEG, TIFF, PNG, GIF, TXT, RTF, XLS, PPT. Various printing options – Fully customisable printing options, including page orientation, layout, duplex printing, and paper size. Added security – Passwords and user authentication prevent unauthorized printing of documents at the Multi Functional Device. Scanning Features

Supported scan preview file formats – PDF, JPEG, TIFF (single or multiple). Metadata search function for PDFs – You can easily locate PDFs on the device with metadata inputs. Ease of transferring file to third party applications – Dropbox, Evernote, Box, Google Drive without being limited to any platforms. Benefits

No setup required Ease of use Cost savings Enhanced flexibility

To know more read: https://www.ricoh.co.in/solutions/workflow-and-process-management/ricoh-mobile-printscan-app

[documentworkflowsolutions]

ESA TransFormer

Transform paper documents into editable files. ESA TransFormer is an application that enables users to scan paper documents at the MFP and convert them into editable electronic files.

Converted documents can be conveniently sent to an email address or network folder. Individual user preferences, which include document destination and conversion settings, can be stored at the MFP for quick and convenient access.

With broad support for a host of languages and a wide range of popular document formats, ESA TransFormer can help change your business's bottom line with the touch of a button.

About ESA TransFormer Users access program through MFP scan function and familiar MFP touch screen menus. Paper documents in a wide range of languages and layouts are accurately transformed from scans into professional, editable documents with no stray markings or whiteout. Resulting electronic documents are automatically saved to networked directories, email addresses, or both. Central server handles the OCR and conversion processes

Features and Benefits

Transform paper documents with the touch of a button into Microsoft Word DOC, Excel XLS; generic RTF, TXT, TIFF, JPG; Adobe PDF and PDF/a, searchable PDF; Web HTML, XML; and more. Send transformed documents directly to email addresses, network directory locations, or both. Save time editing or copying information with an OCR (Optical Character Recognition) engine that supports a wide-range of languages, including English, Thai, traditional and simplified Chinese, and many others. Improved exception handling with enhanced control of blank pages, images, and reserved characters. Able to send originating user automatic error notification emails in the event of error with job. Customization options and default configuration available for file format, single or multi-page output, resolution, and output destination. Eliminates the need for stand-alone scanners and desktop OCR packages, and their associated cost of implementation and user-training. ESA Transformer (v. 2) supports 32 and 64 bit Windows. Using ESA Transformer

ESATransFormer is installed and configured onto each MFP by our trained engineers. OCR and document delivery are managed by a central server application which can be fine-tuned for maximum accuracy. ESATransFormer integrates with the internal e-mail address book within your organisation for accurate delivery. Administrators can configure default settings for delivery location, file format, and additional output options. Minimal user training required, allowing for a smooth incorporation into your organisation's workflow. Enables organisations to quickly integrate network OCR capabilities with the same device used for printing, scanning, copying, and faxing & promoting a centralized location and familiar interface for all your document needs. Read more at https://www.ricoh.co.in/solutions/workflow-and-process-management/esa-transformer

[documentworkflowsolutions]

On-demand Printing

Print documents stored anywhere in the world, directly from your MFP On-demand printing allows users to print documents stored at any location around the world directly from an MFP at the touch of a button! Many industries have tasks especially healthcare and education that do not require a PC workstation, but do require forms, manuals, and other fixed documentation provided at various distribution stations. This leads to excess copies, hard-to-update material, supply shortages, and time-intensive manual distribution and inventory tracking. With On-demand Printing, MFPs can provide up-to-date documentation to employees all over the world while maximizing an organisation's cost-savings and workflow efficiency.

About On-demand Printing Users simply and securely print documents stored in a remote location accessed directly from your MFP - no PC necessary. Administrators manage and update document files at their PC, and upload new versions to an HTTP server, guaranteeing up-to-date documentation availability in real-time. In a typical working environment, only users with PC access are able to print documents as needed. With On-demand Printing, all employees with access to an MFP can print whatever is needed, whenever it's needed.

Features and Benefits Secure, central HTTP server provides speedy distribution combined with minimal storage and inventory tracking. Saves money by reducing paper wastage and unnecessary printing. User-friendly directory organisation allows intuitive understanding of storage. Organisations no longer need to track shortages and out-of-date supplies, and users no longer need to chase down missing paper materials. Minimal deployment requirements mean low-cost implementation and administration. Administrators can manage MFP security and prevent users from changing settings via the MFP operation panel. Administrators can quickly manage, add and update document files on the central HTTP server from their PC. Using On-demand Printing On-demand Printing is installed on the MFP via a Secure Digital (SD) card. A specially configured HTTP server centrally stores the desired documents. Your organisation's workflow remains practically unaffected even after the system is in place, and users require only minimal training. Read more at https://www.ricoh.co.in/solutions/workflow-and-process-management/on-demand-printing

[documentworkflowsolutions]

Set Numbering

Automatically serialises sets of documents at the touch of a button Set Numbering is an automated solution for applying serial numbers to documents.

Particularly useful in legal and educational industries, Set Numbering is a cost-efficient method of tracking and controlling large quantities of documents by applying a serialised page stamp in the location and format you wish.

It eliminates the need for labor-intensive and error-prone manual stamping, proofing and sorting, while still incorporating the advanced finishing features of Ricoh MFPs. Set Numbering is an elegant solution that saves your institution time, money, and effort.

About Set Numbering Automatically serialises your important documents. Create multiple sets of documents that can be tracked via serial number printed in the format of your choice. Especially beneficial to those in the education & legal industries where document tracking is important.

Features and Benefits

Reduces time and expense related to manual document-stamping, copying, and sorting. With the option of two, four, or six-digit serial numbers, and up to two leading alpha-numeric characters, tracking enormous document sets is fast and simple. Choose the location, font-size, and stamp density of the serial number. Employs all the advanced finishing features available on the MFP, including stapling, sorting, duplex, and booklet printing. Simple, familiar interface is based on the MFP's original menu, providing users an intuitive array of features. Set Numbering can be installed and removed remotely via web-based interface.

Using Set Numbering

Set Numbering is installed and configured on each MFP by our trained engineers. Embedded firmware solution means no additional external hardware or software is needed, keeping deployment costs at a minimum. Familiar MFP interface allows implementation with minimal training.

To know more https://www.ricoh.co.in/solutions/workflow-and-process-management/set-numbering

[documentworkflowsolutions]

Host Printing Translator

Host Printing Translator

Seamlessly integrate Ricoh devices into your current host printing environment

The Host Printing Translator allows you to seamlessly integrate Ricoh devices into your current printing environment without having to make complex changes to your Host System.

AS400 and Unix users will enjoy the benefit of being able to print directly from their host system to Ricoh machines whilst maintaining the integrity of their original print settings.

About Host Printing Translator Host Printing Translator is a cost-effective solution designed to seamlessly integrate Ricoh devices into a customer's existing printing environment and systems like AS/400 and Unix. Replaces vendor specific print commands so there is no need to modify complex host system print settings.

Features and Benefits

Non-Ricoh devices can be replaced by Ricoh devices without modification to the customer's print data stream. Ricoh Printers are immediately ready to be incorporated into the environment with no customization delays. Transparent quality of the solution lets documents be printed as before, without any disruption or change to the layout and format. Even pre-defined tray settings are maintained when you change printers. Embedded firmware in the MFP means no additional external hardware or software is needed, minimizing deployment costs. Ricoh engineers will provide their expertise in configuring the Host Printing Translator solution to match your organisation's current printing environment, saving you time and resources. Using Host Printing Translator

Host Printing Translator is installed to the MFP either via embedded firmware (SD Card) or remotely via web-based interface. Ricoh engineers will configure Host Printing Translator for you remotely. To know more: https://www.ricoh.co.in/solutions/workflow-and-process-management/hostprintingtranslator

[documentworkflowsolutions]

HotSpot Printing

Provide a valuable service for your organisation or customers with wireless, driverless printing.

Print from your smartphone, tablet or laptop is as easy as 1-2-3 with HotSpot mobile printing with no software or drivers to download and no networks or third -party apps needed, your customers or employees can print by simply sending an email.

Product Overview People on the move often need to print email, attachments and documents from their internet enabled laptop, smart phone or PDA. Ricoh's HotSpot printing allows you to offer easy, secure, high quality wireless printing. Added value service for your customers Allow people to print easily and securely without requiring the installation of print drivers or applications. With HotSpot printer on your premises you can provide a valuable service for your customers, visitors or organisation. Flexible office environment Your customers can print from a Ricoh HotSpot printer by simply forwarding an email or a uploading to a website. Plus, because HotSpot printers are not dedicated to wireless printing, they can also be used as a normal network printer. Features & Benefits

Document Security & Cost reduction Prints are held in the printer until released by the user with a PIN unique to each print, providing a secure printing solution for your customer; which eliminates unclaimed documents and reduces paper waste. Marketing Opportunity Customisation allows you to provide a webpage with your logo, giving you an ideal opportunity to reinforce your brand.

To know more read: https://www.ricoh.co.in/solutions/workflow-and-process-management/hotspotprinting

[documentworkflowsolutions]

Workflow & Process Management (Capture & Distribution)

Easy set up of simple workflow. Scanning of documents, document handling, distribution and archival in designated folders. Authentication and security can be enabled. Usage reports can be generated for accounting or cost tracking purposes.

RICOH Mobile PrintScan App Mobile PrintScan enables users to scan documents to and print from their mobile devices. Flexibility, mobility, improved productivity and ease of use are the hallmarks of the RICOH Mobile PrintScan.

It allows today’s highly mobile workforce to print any document anywhere, antyime!

ESA TransFormer With ESA Transformer, paper documents can be scanned and converted into editable electronic documents at the touch of a button – including Microsoft©Word© documents, Excel© spreadsheets or Adobe© PDF files.

On-demand Printing On-demand Printing is a workflow solution that gives users the unique ability to be able to print their frequently used documents directly from a MFP or LP. Users can even print documents that are stored in a remote location.

Set Numbering The set numbering solution is an automated solution for applying serial numbers to documents. It saves time, resources and reduces error from manual stamping and sorting. This solution is particularly beneficial to the legal and educational industries.

Host Printing Translator Seamlessly integrate Ricoh devices into your current host printing environment

HotSpot Printing With Ricoh HotSpot™, print on the go from a laptop or  your mobile device quickly, easily and securely. No additional software, applications, drivers or help desk needed.

Read more at: https://www.ricoh.co.in/solutions/workflow-and-process-management

[documentworkflowsolutions]

Intelligent Remote Management System @ Remote Office

With @Remote Office, you can remote manage print devices, optimize device usage and reduce TCO.

@Remote Office utilizes a single, thin-server type hardware appliance to collect device data, receive and report service and toner alerts, and enable remote firmware upgrades.

In addition, @Remote's secure, web-based reporting portal transforms captured data into valuable reports on population, usage and new Green reporting capabilities.

About @Remote Office

•The @Remote management system facilitates remote device management for your networked fleet of Multifunctional products and printers •Provides remote access to device utilization reporting via a secure web-based reporting portal •Intelligent alerts automatically notify service providers of devices needing service and toner •Enables remote scheduling and completion of firmware upgrading and device adjustment

For more information read: https://www.ricoh.co.in/solutions/device-management/remote

[documentworkflowsolutions]

@Remote Enterprise

Automated, Scalable Device Management

@Remote Enterprise Pro provides centralized monitoring and device management for your entire network of Multifunction products and laser printers.

This server-based solution gives I.T. support personnel the information and control they need to maximize uptime and lower support costs.

@Remote Enterprise can be paired with the @Remote Connector option* which expands services to include: web-based fleet reporting, toner and service alerts, automated meter submission, and remote firmware upgrades.

About @Remote Enterprise •Locally installed server-based software for monitoring and managing networked MFPs and printers •Designed for an enterprise level environment •Optional @Remote Connector* delivers access to detailed reports and lets you automate service tasks to streamline business processes

The @Remote Connector option*

•Access a secure web-based portal (https://www.atremote.net) to monitor aggregated fleet data and monthly trend reports •Visual reports include: Fleet population, utilization, trending, an environmental report, and other reports and options for drill-down analysis and data export •Automatic notifications to service provider upon critical service events •Automatic low-toner notification to service provider •Setup automatic collection of device meters and submission to service providers at a pre-defined schedule •Enable remote firmware update at the customer's discretion

Using @Remote Enterprise

•Remotely collect detailed page counters from each device by function, color and mono or total print meter for other manufacture's devices. •Perform remote print driver installation •Receive real-time device status including paper, toner, configuration and early warnings such as "Low Toner", "Almost out of Paper" •Alerts can be automatically emailed to support personnel •Mapping function lets you manage devices visually based on their location on a floor plan with color indicating the device's status

For more information read: https://www.ricoh.co.in/solutions/device-management/@remote-enterprise

[documentworkflowsolutions]

Device Manager NX Lite

Device Manager NX Lite allows you to efficiently monitor and manage up to 250 printing devices on-site.

Device Manager NX Lite provides timely data and the ability to efficiently monitor and manage up to 250 printing devices on-site. •Real-time device status monitoring keeps administrators informed about toner, paper levels and other basic device functions. Additional data can be collected for Ricoh devices such as print and copy readings, and black& white or colour usage. •Maximise fleet uptime by automating service and toner alerts within your organisation •Increase operational efficiency with easy-to-use tools for; accessing logs and counters, device grouping, auto discovery and firmware upgrades •Facilitate fleet deployment by enabling your administrators to apply device settings to multiple devices at once •Enhance visibility with floor plan mapping to locate printers/MFPs •Manage your entire fleet regardless of vendor

Features & Benefits

•Reduce printing related support calls with automated device management •Lower administration time with "Batch Configuration", saving time during fleet refreshes by letting administrators work with multiple devices at once •Collect a standard set of data such as toner and paper levels for most manufacturers' devices, along with the total print meter •Collect additional detailed meter data for Ricoh devices, including: copy, scan, print and fax usage, colour and B&W readings, and measure output by duplex or A3 format •Navigate quickly to a specific device and display its properties •Custom filters to quickly identify devices that needs supplies or service •With Ricoh's next generation devices; Device Cloning lets administrators export settings from 1 MFP to create a template to quickly configure similar MFPs

Device Manager NX - Minimum requirements

Hardware Minimum: CPU: Core2Duo 1.6GHz or Higher RAM: 1GB or more HDD:900MB free space or more Operating Systems Windows XP Home/Professional SP3 and later (32bit) Windows Vista Home Premium/Business/Enterprise/Ultimate SP2 and later (32bit) Windows 7 Home Premium/Professional/Enterprise/Ultimate SP1 and later (32bit/64bit) Hard Disk 1 GB free hard disk space for application and sample files plus 70 MB working space during installation Network Protocol SNMP, HTTP, HTTPS,FTP/SFTP Supported Models Current Range* Supported NIB's Current Range*

For more information read: https://www.ricoh.co.in/solutions/device-management/device-manager-nx-lite

[documentworkflowsolutions]

Device Manager NX Accounting

Cost Tracking and Recovery Software Device Manager NX Accounting lets you track print, copy, scan and fax activity for charge-back and associate these costs to users via user authentication

The solution helps you understand what’s going on across your whole fleet, control access, collect data for charge-back, and manage printing costs

You can run reports using the Device Manager console or set them up to be created automatically according to a schedule

Major applications

•Small to mid-size companies and organizations looking to restrict access, collect data for charge-back, and control printing costs •Environments with independent agents such as Real Estate and Insurance •Schools and universities tracking staff & department usage for budget compliance

Benefits

•Cost effective accounting solution for output tracking and charge-backs •Comprehensive print, copy, scan and fax data all in one place •Automates the process of allocating costs back to users or departments for document output •Gives you a controlled way to offer color output while accurately tracking individual usage

Using Device Manager NX Accounting

•Tracks usage whether users walk up to the MFP or initiate printing from their desktops •The solution tracks print, copy, scan and fax activity for charge-back, and associates these costs to users via user authentication •Tracking of details like color, black & white, and paper size (even within a single document) ensures greatest accuracy •Multiple pricing tiers can be created, which allows for advanced reporting •Detailed reports give you the data you need, including breakdowns by user, device or even function •Reports can be run using the Device Manager console or setup to be created automatically according to a schedule

Implementing this Solution

•Installs on an Administrative computer, eliminating the need for an accounting server on the network •Administrators can setup users and assign their device privileges (such as color printing and copying) via the Device Manager console •Print tracking is supported by standard Ricoh print drivers or can be used with customized pop-up drivers for shared PC environments •Can be used in conjunction with Card Authentication to simplify tracking of walk-up activity •Users can be associated to groups or departments for cumulative reporting •Complementary Products •Card Authentication Package Supported Devices

•General Support: •Networked Ricoh MFP and Laser Printers introduced in 2005 and later •Networked Ricoh GELJET™, GDI and SMART controller devices •Networked standard MIB devices

•Enhanced Support: •Services-led platform networked Ricoh devices introduced in 2012 and later

•User Accounting Support: •Ricoh Family Group MFP and Laser Printers introduced in 2005 and later which support User Authentication

For more information read: https://www.ricoh.co.in/solutions/device-management/device-manager-nx-accounting

[documentworkflowsolutions]

Device Manager NX Enterprise

Manage unlimited document output devices

Device Manager NX Pro makes it easy to manage and maintain a fleet of up to 5000 document output devices, including multi-site deployments.

Device Manager NX Enterprise makes it possible to consistently and efficiently manage even the largest global document output fleets.

With support for an unlimited number of devices, Device Manager NX Enterprise enables central and local IT teams to effectively coordinate management and maintenance responsibilities. Reporting and policy application can be undertaken centrally, enabling local teams to focus on optimization and maintenance.

Device Manager NX Enterprise offers a powerful dashboard interface, providing an instant snapshot of fleet status and enabling future performance to be modelled. Admin tools make it easy to control and clone performance, functionality and access features across individual and groups of devices.

Automated reporting and billing offers detailed insights into device usage and performance, and can contribute to a more sustainable use of resources within the organization. •Manage unlimited document output devices across international operations, including Ricoh, third party and USB-connected models •Centralize reporting and policy application for greater consistency and effectiveness •Streamline monitoring and maintenance with simple, powerful management tools •Accurately track the usage of resources around the organization with automated reporting and billing •Support sustainability goals with detailed insights into device use and power consumption

Features & Benefits

•Manage unlimited document output devices across international sites, including Ricoh, third-party and USB-connected models •Centralize reporting and policy application for consistent device performance and more effective management across the organization •Support proactive device management with dashboard interface for instant visibility of fleet performance and future performance modelling •Ensure consistent device performance with granular control of functionality, performance, behaviour and appearance •Streamline the configuration of new equipment with cloning of existing device settings •Gain effective insights into device usage and performance through automated reporting •Support internal accounting with automated billing based on device usage •Boost organizational sustainability efforts by collecting data on device power consumption

Read more: https://www.ricoh.co.in/solutions/device-management/device-manager-nx-enterprise

[documentworkflowsolutions]

Device Manager NX Pro

Device Manager NX Pro

A single point of control for devices across the organization

Device Manager NX Pro makes it easy to manage and maintain a fleet of up to 5000 document output devices, including multi-site deployments.

Using the powerful administration tools included in Device Manager NX Pro, IT staff can centrally manage a large enterprise fleet, including third party and USB-connected devices in addition to Ricoh models.

A simple user-interface makes it easy to control the performance, functionality and access features of individual and groups of devices. Configuration settings can be quickly cloned across the fleet, ensuring consistency and freeing up administrative resources.

Automated reporting and billing tools provide detailed insights into device usage and performance, enabling accurate charging within the organization and a better understanding of how equipment is being used. Monitoring of device power consumption supports a more sustainable approach to device management. •Centrally manage up to 5000 document output devices, including Ricoh, third party and USB-connected models •Maintain consistent output and access polices across the entire fleet, including multi-site deployments •Streamline monitoring and maintenance with simple, powerful management tools •Accurately track the usage of resources around the organization, and ensure up-to-date reporting and billing •Support sustainability goals with detailed insights into device use and power consumption

Features & Benefits

•Manage up to 5,000 document output devices across multiple locations, including Ricoh, third-party and USB-connected models •Support proactive device management with status readings presented through simple user interface •Ensure consistent device performance with granular control of functionality, performance, behaviour and appearance •Gain effective insights into device usage and performance through automated reporting •Print Support internal accounting with automated billing based on device usage •Support internal accounting with automated billing based on device usage •Boost organizational sustainability efforts by collecting data on device power consumption

For more information read: https://www.ricoh.co.in/solutions/device-management/device-manager-nx-pro

[documentworkflowsolutions]

Cost Management And Security

Organizations are constantly seeking new ways to trim costs and increase their bottom line. Ricoh’s cost management and security solutions help you to do just that.

We offer a plethora of solutions to help users achieve the optimal usage of resources.  Ricoh works with an organization to implement tools for routing print jobs, controlling access and reducing waste, allocating and charging back output costs, and centralizing reporting and management of the output environment.

For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security

[documentworkflowsolutions]

EZ Charger

Monitor and control document output costs

EZ Charger enables organisations to monitor and control document output costs.

By centrally tracking and limiting copy, print and scan functions at MFPs, users can check their account balances, make copies, scans, and release their prints without interference; meanwhile, administrators can seamlessly monitor and control usage in real-time.

Access to MFPs is secured by a user ID, which can be manually input or scanned with an optional card-scan device. With EZ Charger, MFP resource allocation and tracking are made simple.

About EZ Charger •Tracking system for monitoring all of your networked MFPs and their document output costs. •Allocates MFP resources including copies, prints, and scans by setting quotas unique to individual users or groups. •Generates reports showing usage history by individual user(s), group(s), MFPs(s), and more. •Supports billing code input for detailed charge-back and cost allocation.

Features and Benefits

•Users conveniently control release and collection of their prints from any networked MFP or LP that is registered with EZ Charger, regardless to which device they print. •Cost parameters can be set at many levels. They can be set for each MFP or LP; for each device feature, including copying, printing, and scanning; and can even be set for each MFP resource, including paper size, colour or black-and-white, single-sided or duplex. •User quotas can be credited with predetermined amounts automatically, and administrators can issue top-up vouchers, so that users can credit their own accounts (from their PCs). •Usage statistics and account balances are updated on the spot, as users make copies, scans or prints. Administrators have access to the latest information and can generate reports at any time. •Summary or detailed line-by-line report available, providing information on all MFP activity for cost tracking or billing purposes. •Document confidentiality is ensured because users can only print their documents when they release them, all while eliminating unclaimed printed documents and paper wastage. •Companies can control expensive colour document output, while allowing the use of more economical black-and-white (even when a user's account balance/quota is depleted).

Using EZ Charger

•EZ Charger consists of two components; an administrative application for your print server used for account maintenance, and a client application embedded on each MFP for controlling resources. Both of these can be installed by your Ricoh Solutions Specialist. •EZ Charger is simple to deploy and can be easily maintained by your current technical staff, eliminating the need for an external dedicated specialist. •Your organisation's workflow remains practically unaffected even after the system is in place, with users requiring only minimal training.

Optional Modules

•Optional card-scan authentication - With this module installed, users need only scan their identification card to login or logout of the MFP. For more information read: https://www.ricoh.co.in/solutions/cost-management-and-security/ez-charger