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How do I Choose the Best Commercial Paper Shredder?

Some of the most important things to consider when obtaining a commercial paper shredder are privacy and throughput. You should typically look for a shredder that can reduce documents enough so they can not be reconstituted. Basic home and office units often create a series of vertical or horizontal cuts, but a commercial shredder should typically offer a cross cut or confetti option. The volume of documents you will be shredding is also important, as the best shredder for an office environment may not be suited to larger industrial applications. Shredders often have a maximum number of documents they can accept at once as well as other physical limitations imposed by the size of the unit and power of the motor. Most basic shredders are referred to as straight cut, and consist of a series of blades that will slice through a document either vertically or horizontally. This can protect information from casual perusal, though it often is not enough for the privacy concerns of a business. Documents that are cut into uniform strips may be reassembled given enough time and effort, defeating the purpose of shredding them. Choosing the best commercial paper shredder will often begin with finding a unit that can defeat such activity. Cross cut shredders typically include perpendicularly opposed blades that can make a series of both horizontal and vertical cuts. This can result in thin, short shreds of paper that are difficult to obtain any useful information from. Confetti shredders work in a similar way and can reduce documents to tiny scraps of paper. An even more secure method of shredding is referred to as micro cut, which results in pieces so small it would be nearly impossible to obtain information from them. Choosing the best type of cut pattern will depend on how important information security is to your business. The volume of documents you will need to shred on a regular basis can also inform your decision when choosing the best commercial paper shredder. Small office units are typically top fed and collect the shredded paper in a basket. One or more of these may be sufficient for casual office use, especially if it would save a large amount of time to give people the ability to shred documents at their desks. Larger commercial paper shredders are also available if you need to dispose of a great volume of documents on a regular basis. These units vary greatly in design and may use a ream feed, a hopper bucket, or a number of other methods to automatically dispose of documents. A large commercial paper shredder can often handle the needs of an entire business and may deposit the destroyed documents into disposable plastic bags or other convenient options.

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The Differences Between Coil, Wire And Comb Binding Elements

To get the best results for all your binding projects, you need two critical pieces of information. First, know how you want your finished document to look and perform; second, understand what each binding element has to offer in creating your desired outcome.

Here is a quick comparison of coil, wire and comb bindings.

Coil (Spiral) Binding

For flexible binding that offers many options and can handle rough treatment, choose coil binding and a professional coil punching machine. Here are some of the benefits:

        1.Wide choice of colors         2.Metal and plastic coil options         3.Plastic coils are less easily distorted         4.Ends of metal coil can be crimped to prevent page slippage         5.Finished documents lay flat and fold back 360 degrees         6.Works for documents of up to 300 pages         7.Three different coil lengths: 36 inches, 12 inches, and 11 inches         8.A good solution for odd-sized materials         9.Can work with 5:1 hole-punch patterns (5 holes per inch) and 4:1 patterns (4 holes per inch) but these sizes are not interchangeable        10.A coil punching machine easily creates different punch patterns

Coil binding is a good choice for documents that will be mailed and allows for many types of custom covers on finished documents. Because you must determine the punch pattern before starting, coil binding can take a little extra time so consider using a precise, high-quality coil punching machine.

Comb Binding

Comb binding uses a plastic comb to bind documents and is very popular for many reasons. One is the development of the electric comb binding machine which saves time. The other is that plastic binding can be opened to insert or remove document pages and then put back onto the document, which lowers the cost of materials. Here’s more:

         1.Finished document lays flat but cannot open back on itself (360 degrees)          2.Binds documents from 5 pages to 300 pages          3.Lots of color choices and custom lengths          4.Plastic spine can be customized with company name and/or document name through silk screening          5. Can be placed on documents manually or with an electric comb binding machine

Wire Binding

As with coil binding, completed documents can lay flat, open 360 degrees, and will mail easily. Wire binding is permanent so document pages stay in place, but this eliminates the option for editing after binding.

There are two types of wire binding: Double Loop Wire Binding and Wire Comb Binding, and each produce professional results.

Double Loop Wire/Double-O-Wire Binding:

         1.Many color varieties          2.Binds documents from ¼ inch to 1¼ inches thick          3.Custom wire lengths are available          4.Allows for custom document covers

Wire Comb Binding:

        1.Uses same hole pattern as plastic comb binding so one punching machine and electric comb binding machine can handle both kinds of materials         2. Binds documents up to 1 inch thick         3.Can be more expensive than double loop binding wires

The drawback of wire binding is that thinner documents use a 3 hole-per-inch pattern (3:1) while thicker materials need a 2:1 punch pattern, requiring two punch die assemblies.

Once you know your specific document needs and match them with the right binding elements, you can consistently produce professional documents that keep your company a step above the rest.

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Top 7 Reasons to Use a Paper Shredder

A paper shredder is more than a capital expense. It is an investment in your business that provides not only a measure of insurance, but also a peace of mind. Here are the top 7 reasons to purchase a quality crosscut paper shredder for your business today. 1.Business theft- Every business has intellectual capital in the form of sales lists, vendor data, sales data and customer information. Shredding your documents can keep your most important business documents out of the hands of your competition. 2.Identity Theft and Fraud - There are many individuals out there that prey on businesses by stealing vital information and using it to buy products under a false name or false business name. Your vital records can provide the information that a thief needs commit fraud and cause your business harm. 3.Dumpster Divers - Some unscrupulous individuals go through trash cans and dumpsters looking for information with which to commit fraud. A paper shredder makes their job unfruitful. 4.Federal Laws - The FTC Disposal Rule has made it clear that businesses and individuals that fail to destroy their private consumer information will be subject to fines and legal action. A crosscut paper shredder or incineration are two recommended options for destruction. Most business owners do not have access to an incinerator, which makes a shredder the natural choice. 5.State and Local Laws - Most state laws address the proper disposal of consumer information, and just as with the federal laws, require that proper disposal methods must be followed or fines can be levied. 6.Time - Any business that finds itself in violation of proper disposal laws must prepare itself to commit vast amounts of time to correct the problem. Identity theft can cause individuals hundreds of hours to correct and any business that causes this type of problems for individuals can expect similar problems. 7.Price - With the large increase in focus on identity theft and fraud as well as the new FTC Disposal Rule passed in the summer of 2005, the sales of crosscut paper shredders has increased dramatically. This increase has made shredders very affordable for not only businesses, but also home offices.

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Five Ways for Parents to Use Binding

When most people think of binding, they picture bound reports and proposals designed for business applications, but binding also has many uses within the home environment. Below are five ways for parents to use binding to stay organized, share important information, and even provide fun activities for their children.

1.Babysitter's Guide - Whether you're working with a new babysitter for the first time or have been using the same sitter for years, a bound babysitter guide keeps all of your important information in one convenient location. Using a word processing program, create sheets that list emergency contacts, helpful hints (such as favorite games, nighttime routines, etc.), special needs (dietary restrictions, allergies, medications, etc.), and even your favorite local pizza shops. Bind the sheets together using your preferred binding method for an easy-to-use booklet. To involve your children in the process, allow them to create the cover by giving them a blank sheet of cardstock and their favorite art supplies.

2.Personalized Yearbooks - Have you been looking for a way to organize your child's homework and art projects? Try creating a custom yearbook! At the end of each school year, gather their best tests, reports, artwork, and other assignments and bind them together using your binding machine. Place a copy of that year's school picture onto the cover along with a label listing the name of the school, the grade, and the school year, and you'll have a keepsake you'll treasure for many years to come.

3.Medical Records - Staying on top of immunizations and other medical records can be difficult, especially when you have multiple children. Try using your binding machine to make your own bound medical record books to keep all of their medical information organized. Begin by designing a few basic templates (with columns for date, doctor's name, and other notes) for immunization records, prescribed medications, and surgeries using your preferred word processing or graphic design program. Print out a few copies of each template and bind a book for each of your children. Add an entry onto the appropriate sheet following each doctor's visit, and you'll find that keeping your medical records organized is easier than ever.

4.Original Storybooks - Creating original, one-of-a-kind storybooks for your children will make reading extra special. Whether you choose to involve your child by letting them help you write the story and provide illustrations, or write your own story that features your child as the lead character as a surprise gift, you'll find that making your own professional-looking bound storybook is easy. Just prepare the pages using a word processing program or graphic design program (or a combination of the two), and then bind them together using your favorite binding style. You can even leave some pages blank to allow your child to illustrate the story as they go.

5.Vacation Activity Book - Traveling with small children can sometimes be stressful, but planning ahead and creating a vacation activity book will help provide entertainment during long car rides or flights. Print sheets featuring their favorite paper-based games, such as tic-tac-toe, mazes, word searches, or coloring book images (either create your own or find them online), and bind them together using your binding machine. These simple and inexpensive vacation activity books make traveling a breeze!

If you want to learn more about binding machines ，please visit our website www.supubinding.com.

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What Is a Pouch Laminator?

A pouch laminator is a machine that makes use of laminating pouches to seal items in plastic. Laminating pouches are plastic pouches that are sealed on three sides, leaving the fourth side open for document insertion. After an item is placed in a laminating pouch, it is then fed into the pouch laminator, which uses rollers to push and pull the pouch over the heat source. The heat melts the plastic, and rollers pull the document onto a cooling rack. Laminating items usually protects them from damage for a long time, if not indefinitely.

People who make use of pouch laminators might use them for a variety of laminating needs. Laminating pouches in just about any size are available for purchase from a variety of sources. A pouch laminator might laminate something as small as a pet identification tag or something as large as an outdoor sign. If an individual will be making use of a pouch laminator on a regular basis, he or she might choose to invest in one that has more features and has been tested to last a long time.

A pouch laminator is usually made in one of two ways. Some pouch laminators have two rollers called pull rollers. This means that an individual must manually feed the laminating pouch into the machine until the back pull rollers grasp it and pull the rest of the document through. A pouch laminator that has four rollers has both push and pull rollers. A filled laminating pouch is placed at the entry point of the laminator, and a button is pressed to begin pushing and pulling the document through.

Laminating pouches come in a variety of sizes and thicknesses. Some pouch laminators laminate only up to a certain pouch thickness, which might limit an individual’s use of the machine. Other pouch laminators will laminate just about every pouch thickness available, but these machines tend to be more expensive. In addition to thickness, the size of laminating pouches is another thing for a consumer to consider. If he or she will be laminating very large items, he or she will need a laminator that has the ability to laminate very large pouches.

An optional piece of equipment to use with a pouch laminator is a carrier. Carriers are heavy duty paper folders that have nonstick interiors. A laminating pouch is placed inside a carrier before it is fed into the laminating machine, which helps prevent melted plastic from getting on the interior rollers.

If you want to learn more about laminators ，please visit our website www.supubinding.com

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The Best Tips for DIY Book Binding

The DIY book binding process can be a fun project for kids and adults alike, but having the proper tools for the job will make the project a lot simpler, easier, and more fun. It is best to assemble the tools necessary for the DIY book binding process before getting started to ensure the process can be completed from start to finish with no interruptions. It is also possible to buy jigs for bookbinding, but if the person doing the project has some carpentry skills, he or she can make a jig from scratch using scrap wood and some hardware. The jig is an important tool for DIY book binding because it will clamp the pages in place for gluing and will prevent shifting of pages and the cover as the glue sets. The size of the jig will ultimately depend on the size of the book being bound, so it is best to consider this before starting the project. If the person doing the binding will be making several books, the jig will help him or her maintain uniformity during the DIY book binding process, thereby ensuring all books look and feel the same. Make sure to choose the proper materials for the DIY book binding process. The glue used to secure the pages to the cover should be a flexible glue that will not crack when the pages are turned; the cover of the book should be a thick paper or board that will help protect the internal pages from damage. Linen paper or other thick papers make attractive covers; it is possible to buy papers specifically designed for book binding as well. Such paper will generally cost more, but they will help make the book look its best and will help preserve the finished book for the long term. Clear out an adequate work space for the DIY book binding project and make sure this work surface is well lit, dry, and protected from moisture and other potentially damaging materials. This will help reduce the risk of damage to the book as it is being bound. As the glue dries on the binding of the book, it will be necessary to leave the jig-bound book in a place where people will not accidentally strike it, spill things on it, or otherwise disturb it, so think carefully about the workspace ahead of time to ensure the project will go smoothly and unmolested.

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8 Tips to Organize Your Office (and Yourself) for Better Productivity

Do you spend more time looking for documents, supplies, emails or your mobile phone charger than you do working? If so, you're losing valuable productivity. However, the good news is getting back on track requires only a little planning, commitment and consistency.

These eight office organization tips culled from the National Association of Professional Organizers (NAPO) and Simplify Me Now can help you transform your workspace from stressful to serene, and help boost your productivity by making it easy to find files, documents, supplies, and keep up with ongoing projects and deadlines.

1. Purge Your Workspace

Let's face it. If you're reading this, you're probably struggling to control the chaos that is your workspace. Where to begin?

According to NAPO, the first step is to get rid of the unnecessary stuff taking up your valuable office space. Go through those stacks of papers and get rid of duplicates. Clean out your desk drawers and filing cabinets and throw out (or recycle) anything you haven't used in six months.

When you're left with only necessary items and have removed excess clutter, you can more easily organize what's left.

2. Rearrange Your Office

Next, evaluate the furniture layout in your newly purged space based on how you work. If you have to get up every time you need to throw something away or replace a file, your desktop and your floor can easily become your trash can/file storage, NAPO says. Arrange furniture, files, and trash receptacles so that they're easy and quick to access.

3. Organize Your Desktop

Keep only supplies and gadgets you need on a daily basis on your desktop, and keep them within easy reach. In today's digital world, you probably don't need to keep an overflowing cup of pens and pencils or bottles of white-out, according to NAPO, but your computer, phone, a few pens, a notepad and a stapler should be within arm's reach.

Patty Kreamer, a certified organizer coach, certified professional organizer, author, speaker and president of www.byebyeclutter.com Kreamer Connect, says to think of it like your circles of friends.

The items you use most should be within reach your friends. The items you use less often (monthly or periodically) should be near, but you should have to get up to access them -- your acquaintances. The items you rarely or never use, but that you must keep, should be out of your office altogether -- strangers," she says.

Simplify Me Now suggests creating a paper workflow system for any incoming documents. An inbox is for items that haven't yet been reviewed, an in-process box is for items you're working on, and your filing system (see the next tip) or trash receptacles will take care of items as you finish them.

Be careful not to look at documents and then place them back on your desk. Make a decision for action, and then follow through. Of course, when this isn't immediately possible, Kreamer says, "think through to the next step and put the document there. It's not where you put it but where you will look for it," she says.

4. Develop a Filing System

There's no right or wrong when it comes to developing a filing system, as long as it matches the way you work and can be easily maintained, says Kreamer. Depending on your personal preference, you can file alphabetically, by project, by client, or some other method that works for you.

NAPO suggests using the same method for electronic document filing as you do for paper. Regularly sort, file and purge electronic and hard copy documents to keep clutter from piling up.

A master list (index) of file names can help avoid creating duplicates when you're adding new files and to help maintain organization for new files, clients, and projects. And it's a great tool for others to use in your absence, Kreamer says. No more 'where's that file?' phone calls to interrupt your vacation.

Keep the most recent documents at the front of the file for ready access, and make sure to check your company's records-retention policy to ensure you're not throwing out vital records. Archive older records in bank boxes, or invest in a digital scanner to store documents electronically.

5. Time Management

Whether you're still using a notebook and pen, PC software or an app on your smartphone, keeping a running to-do list can make sure that you're on schedule and that appointments and deadlines don't fall through the cracks, says NAPO.

Clear at least an hour each work day to focus on projects and action items, and NAPO suggests allocating twice as long to each task as you initially estimate to account for interruptions and follow-up. Kreamer suggests tracking your time for a week to get a better sense of how long certain tasks take before you begin scheduling this way.

"And, if you're using a smartphone or electronic tool, make sure that it syncs," Kreamer says. "There is nothing more useless than a Droid or iPhone that doesn't 'talk to' your computer calendar. The technology is so simple yet so many ignore it," she says.

Breaking up large projects into smaller steps and scheduling time in the day to work through each can make short work of large assignments. But you have to schedule, she says.

"Surprisingly, the most neglected tool in time management is the calendar. I've spoken to hundreds of audiences and worked with countless clients in their office space and planning is not a major part of their day. The majority of people who do plan, plan only for meetings and appointments. They do not schedule time for the work to be done in between. They create a to-do list on paper or in their head and never plan to do it. Thus, the to-do list becomes an avoidance list," Kreamer says.

6. Communicate on a Schedule

Schedule time on your to-do list each day to deal with emails and return phone calls. NAPO suggests doing this once in the morning and once each afternoon for greater efficiency.

"Set a timer for 10 or 15 minute increments and do little sprints to get things done. We all know that the most effective time is 15 minutes before you have to walk out the door for a meeting or appointment," Kreamer says. "That's called a deadline -- a bunch of 10-15 minute deadlines back-to-back can yield amazing results."

Write an agenda for each phone call so you don't forget important points, and, if you have to leave a message, outline exactly the response you need so others can get you exactly the information or action you need to complete your task.

7. Organize Digitally

Being electronically organized is just as important as being physically organized, says NAPO. Create different folders and subfolders in your email inbox for each client and project, so when new emails arrive, you can quickly act on and file communications. That way, when a new email comes in you can act on it, then file it in its appropriate e-folder.

"If you have a backlog of emails in your inbox, create folders for each year, and drag all emails from each year to their respective folder. Going forward, don't allow things to stay in your Inbox unless they require action," Kreamer says. "Either Delete it, forward it or file it. An email inbox should only house emails that require action. It's not a storage unit."

Digital document storage should be set up to mirror your physical filing system, with folders and subfolders to store records and documents. For archived materials, a cloud-based storage provider can be a great way to store completed projects or files you don't need every day.

Finally, Kreamer says, minimize distractions. "Turn off all email notifications: the sound, envelope icon in the notification area, the mouse cursor change, and especially the 'New Email' Desktop Alert that fades in and out," she says. "Since you've set up specific times to check and respond to email, you won't need them. You won't believe how much time you'll save!" she says.

8. Ritualize Your Work Day

Organization isn't a one-and-done proposition; you must keep up with the influx of documents, files, projects and communications. When you're done working for the day, devote about 15 minutes to update your to-do list, file completed projects and replace in-progress items in their proper place. That makes for a clean, fresh, organized start when you arrive at work the next morning.

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How Do I Use Coil Crimpers?

When binding with spiral coils, the ends need to be crimped in order to secure the document and prevent the coil from twisting out of the holes. The most common way to cut and crimp the ends of plastic binding coils is by using a pair of specially designed hand-held pliers. Coil crimping and cutting pliers perform two distinct actions - they cut the coil so that it fits the document that is being bound and they crimp the end of the coil so that it stays in place.

To use the coil crimping pliers, hold them so that the red dot on the top of the pliers faces away from your palm. Hold the bound document so that the coil that needs to be crimped is at the top. Insert the pliers so that the lower jaw is below the coil rung that you want to crimp and the top jaw is positioned above it. Squeeze the handles to cut the coil and continue to apply pressure until the pliers are completely closed in order to crimp it. Repeat the process on the other end of the coil to finish the bind.

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WHAT ARE COIL BINDING MACHINES?

Coil binding machines bind documents by aligning the pages, punching holes, inserting a coil, and then crimping and cutting the coil ends. Also known as wire binders, coil binding machines are usually manually operated and capable of binding from 90 to 300 pages. Coil binding machines are available with various comb diameters. The higher the comb diameter, the larger the number of pages the machine is able to bind. Coil binding is one of the most common forms of binding technology, and the one used to bind spiral notebooks.

One type of coil binding machine is the twin loop wire coil binding machine. Twin loop binding is accomplished by punching the pages, laying them into the wire element, and pulling a handle to close the wire. This type of coil binding machine is available in a 32-hole punch using smaller wires or a 21-hole punch using larger wires. Documents bound by twin loop binding lie flat, and pages can fold back 360 degrees.

Twin loop coil binding machines can be purchased as two separate machines, a punch machine and a wire closer coil binding machine. Alternatively, a binding system can have everything contained in one machine. Coil binding machines are most often used for low to mid volume binding in offices, schools, churches, and print shops. Using separate punch and wire closing coil binding machines allows a greater punch capacity for larger jobs. Plastic comb binding machines are another common type of coil binding machines. With these coil binding machines, a comb is inserted in the machine and a handle spreads the comb open. The pages are punched and laid over the comb. Then, a pull of the handle closes the comb.

This system also allows the document to lie flat while the pages are folded back. It has the added advantage of easy document editing. Plastic comb binders are also available as separate machines, a punch and a comb opener for larger jobs, or all in one binding systems for lower to medium volume jobs.

The newest type of coil binding machine is the plastic coil binder. These coil binding machines work by punching pages, inserting the coil, and snipping the ends. Then, the coil is spun onto the document by a spinning roller. This type of coil binding machine also produces documents that lie flat and fold back, and it is available as either separate machines or an all-in-one binding system.

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What is a Wire Comb?

A wire comb is the name of the actual metal part of a wire-bound book. These bindings come in a variety of sizes and configurations. In most cases, a wire comb is made of metal, but it is occasionally made of plastic. Metal wires are the preferred method of binding, as they hold their shape well and can resist impacts that would deform or break other materials. Unlike many book-binding methods, using a wire comb is usually very simple, and machines run from large industrial binders down to personal ones small enough to fit on a bookshelf.There are two common wire comb styles. The 3:1 pitch comb has three holes per inch or meter. This tight comb style is common in small books or personal document binding. These combs are often double-wired, meaning there are two wires going through each hole.

The similar, but more widely spaced, 2:1 pitch comb is more common in mass-produced books. These combs may be double-wired, but it is just as common for them to be single. Outside of the number of loops per inch or meter, the main difference between the two and three pitches is overall size. The three pitch is used in smaller books, and the two pitch is used for larger ones. Both the 3:1 and the 2:1 systems work in round or rectangular holes.

There are several other styles of combs on the market that don’t conform to these two ratios. In general, these combs are proprietary systems that work with specific machines. A common example of that is the 19-loop spiral. A 19 loop is designed so there are 19 holes in the binding; smaller books have tighter holes, while larger books have them more widely spaced apart. This system was a very common size and style for many years, but has somewhat decreased in popularity in favor of industry-standard varieties.

Wire combs typically come in two varieties—the spiral and the clasp. A spiral is the kind used in most simple books, like notebooks and personal planners. Clasps are not wound like a spiral; they close around the book like a clamp. Spirals are usually single-wired and round-holed, while clasps are usually double-wired and rectangle-holed.

There are two main methods used to bind books using a wire comb. The industrial version typically uses a large binding machine that operates on an assembly line. These machines will use both spiral and clasp bindings and are almost always industry standard. Personal wire-binding machines are small and portable, allowing people to bind books at home. These systems are just as likely to use a proprietary system as a standard and favor clasp bindings over spirals.