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[liltethereal]

Syazana Fadzil

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[liltethereal]

Social Engagement: Individual Progress Report 4

Supreme Committee

The workshop was separated by morning and afternoon session. Morning session was overwatch-ed by Jason and myself while afternoon session was by Jason and Afiq. A description of task occurred overall are separated to each respective session:

Morning Session

The morning session was participated by 43 students of form 4 and form 5. Some of the students had to share the notebook due to lack of finely running ones. Windows Re-installation team along with Jason and I checked the remaining notebooks. A lot of them has admin lock which prevents us from downloading Netbean and Jdk to the notebook. A few of them had broken screen as well as the need of reformatting. An estimation of 30+ notebooks were found unusable. We found that the amount of programming notes we initially printed were not enough for the afternoon sessions. We proceed to photostat another 27 copies. PC assembly team proceed to fix the PCs and found about more than 5 are broken (this is within the morning session) and 7 are working. Facilitators managed to run the workshop well. The only implications they had is where the netbean stopped to work. I proceed to check them and found some of it are due to a bug. And during restart, the notebook couldn’t be accessed anymore. A total of 26 members of SE returns to UM as they are only a part of Morning Sessions. 

Afternoon Session

The afternoon session was participated by 37 students of form 1 and form 2. Some of the students had to share the notebook due to lack of finely running ones. Windows Re-installation team successfully repaired and formatted 15 notebooks and confirmed that about 30 of them are unrepairable. PC assembly successfully repaired about 6 more PCs. Mural were successfully done by the team. Facilitators managed to run the workshop well again and the engagement between afternoon sessions student was better that what we all expected. The students are seen to be communicating well with the facilitators and did not cause any unwanted problems throughout the workshop.

Overall,

Jason did not expect that the installation time would take too long than expected. A huge amount of notebooks to be fixed was not expected as well. Some of the installations pops up errors which in the end causes the installation to fail or not having complete softwares upon completion. We found that we did not have enough certificates. We printed out 60 (expecting and agreeing with that amount of students) and found that there are actually 80 participants. We thought of printing a few more for the school however their teacher have yet to contact us regarding the issue.

Updates on expense and income. Currently, we are outstanding with a balance of RM 96.16. At the moment Jasmoon only has RM 55 in hand.

Sales and Logistic Department

Printed certificates of participation for the participants a day before the event.

Collected all the things to be printed needed for the event.

They have finished their department task and waiting for further instructions from Dr or/and top committee members.

Media Department

A few members from the media team (Omar, Luqman, Chow) helped the technical team to install the software needed to the laptops at the school on 23rd of April a day before the workshop.

They have finished their department task and waiting for further instructions from Dr or/and top committee members.

Sponsorship Department

Sponsors are not able to be found in time due to:

Lack of time

Location and date not confirmed (Companies has raised the issue which may prevent them from sponsoring)

Approval from dean delayed

They have finished their department task and waiting for further instructions from Dr or/and top committee members.

Marketing Department

T shirt sales to UM students scrapped due to logistics complications and lack of interest from public.

T-shirt collection handled by runners and Badrul who collected the shirts on the day of the workshop and gave out to SE members who have yet to receive them.

Designed the flyers for the workshop to be distributed to the students of SMK Bandar Sri Damansara.

Technical Team

Went to SMK Bandar Sri Damansara on 22nd of April and checked the notebooks to ensure it works fine. 

Installed netbeans in usable notebooks with Apache  9.0 along with Jdk 8 which runs fine.

Managed to do in 14 notebooks within 2 and half hours. Those notebooks that can't be used were placed aside and checked during event day.

Human Resource Department

Communicate with teachers about the necessary things to do during workshop.

Successful in managing 4 team under hr which is windows installation, facilitators, mural and PC assembly.

Successful in repairing 14 PC and a few notebooks.

Mural successfully painted in front of the lab.

Morning Session

Afternoon Session

Mural Painting

Windows Re-installation

PC Assembly

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Social Engagement: Secretary Report 3

Progress within 15th to 21st of April 2019.

Supreme Committee

Jasmoon provided current expenditure that we have used,

Due to increasing of expenses, he suggested to use google form as our platform for feedback form and e-certs for student’s certificate. Jason is in process of drafting the feedback form while physical certificates are remained and sponsored by Dr. Reza for the latter.

Bus information was received by Shahku,

Berikut adalah sebutharga utk perhatian pihak tuan/puan

UM - SMKBDP - UM

Hari : RABU Tarikh : 24/4/2019 Masa : 7 AM (hantar) - 6.30 PM (balik) Dari : UM Ke : SMK BANDAR DAMAI PERDANA Bilangan pax : 44 seater Bas: 44 seater Bilangan Hari : 1H Harga Bas: RM 850 (2 way transfer + 2 trip)

Summarization of transport was prepared by Afiq and sent to the bus company through Shahku,

To summarise the perjalanan

At 7.00 am UM -> SMK = 41 students

At 11.45 pm SMK -> UM = 25 (Sent students back to UM)

At 12.30-12.45 pm UM -> SMK = 24 students

At 6.45/50 pm SMK -> UM = 40 students

Afiq then prepared final list of allocated students along with their task for morning session and evening session. Announcement was sent to the main group.

Morning session:

Afternoon session:

TechLingo Workshop Program

Date: 24th April 2019 - Wednesday

Time: Morning session: 8:00 am - 12.00 pm Afternoon session: 1.30 pm - 6.45 pm

JobScope: Refer the pdf member allocation Check which session you guys at! Take note of it

Place to gather: Grey Bustop, Kinabalu Residential College 8th (KK8) Morning: Before 7:00 am (Departure time): 7:15 am Afternoon: Before 12:30 pm (Departure time): 12.45 pm Please follow the time properly to avoid problems for transportation

Over-watch of the workshop will be run by Jason (whole day), Afiq (Afternoon) and Zana (Morning) to ensure the workshop runs well.

Sales and Logistic Department

Have changed choice of printing shop for t-shirts from print expert Sdn Bhd to Printkaler APS Group Industry Sdn Bhd.

The order for t-shirt has been placed and deposit has been made. We should receive the t-shirts on 24th .

Placed an order for bunting which was supposed to be received on 18th.

Received the final notebook module and order placed.

Media Department

Changed the date in banner design

[Banner]

Sponsorship Department

No progress

Marketing Department

T-shirt sales to the general public halted

Marketing team designed flyers to be distributed to the school

Sent flyer design to Shahku to be printed on the 15th of April (Shahku has received the flyers)

Technical Team

No progress

Human Resource Department

Found and ordered bus for our transport from sewabus.com

Completed flyers for our workshop

Communicated with the teacher in charge from the school for our workshop for example team for mural painting, windows installing and pc assembling.

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Social Engagement: Individual Progress Report 3

No meetings were held as most works were already assigned before hand and only updates were received.

Supreme Committee

On 11th of April, Dr. Reza, Jason, Afiq and Shahku went to SMK Bandar Damai Perdana to discuss matters of the workshop with the representative teacher. The date for the workshop was changed to 24th and 25th of April instead as the school prefers not to have the workshop on a Sunday. Tentative have yet to be finalised. Below are the flow of how the workshop would run:

24 April 2019 - Teaching Programming(NOT BASIC) and Application of JAVA in real life - 30 students max per session

8.30 am - 1.00 pm (Session 1) 

1.45 pm - 6.30 pm (Session 2)

25 April 2019 - Mural activities or PC assembling - Painting the wall outside the Computer Lab - Printing Visual Information for students About Computer Science

8.00 am - 10.30 am (Session 1)

2.00 pm - 4.30 pm (Session 2)

A few worries has been voiced from the members regarding the fact that the dates are clashed with a lot of the classes as well as quizzes. Jason has made a google form for members to fill up what classes they have on both Wednesday and Thursday. (Press the day to open the form)

Along with that, Jason has raised to make the workshop into a one day event instead. A discussion is still ongoing regarding the issue.

14th of April update:

Jason has decided to change the workshop to 24th of April only. A tentative has been prepared as well.

Sales and Logistic Department

The printing of the poster/bunting has been delayed as the date of the event has been changed once again. 

The order for the t-shirt will be placed by next week depending on when the media team will complete the new design of the t-shirt. (A change of printing shop will be made as the previous printing shop that we’ve contacted Print Express Sdn Bhd, gave a more expensive quotation than first received.

A new printing shop has been decided for the t-shirt. Our order is being processed by PrintKaler, APS Group Industry Sdn Bhd located in Shah Alam.

Acquired majority of the network department's t-shirt size. The ones who did not fill up the form on time will be given the default size of L.

Have yet to received the modules to print for the notebook.

Media Department

Change the UM logo on the t-shirt to our own creation.

Sponsorship Department

Briefed new members on sponsorship task

Awaiting replies from companies

Marketing Department

Promotion of shirts proceeding as usual but there is no sales

Will also be hold on for the outsider and focusing only our department. Information will be updated day by day about this.

Will be helping Shahku by printing flyer & poster to be given to the school by next week.

Technical Team

No progress for this week however additional information for this team was given.

Preparing setups few hours before workshop. Transportation will be by car since setup is before 8.30am.

Human Resource Department

On Thursday, went to the school with Dr. Reza to discuss with the principal and principal suggested that we do a community so helpers will increase for the charity work - Shahku.

No progress from other team as of this week.

Will be booking the bus on MyUm 4 to 5 days before workshop.

Any new updates will be included next week.

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Social Engagement: Individual Progress Report 2

No meetings were held as most works were already assigned before hand and only updates were received.

Supreme Committee

We have been working along with other departments to ensure their tasks are running well. Next Wednesday 10th of April, Jason, Afiq and one of marketing team Jerry/Jia Huei will be going down to SMK Bandar Damai Perdana during their ceremony to announce to student and invite them to the workshop. Forms of participant will be given to the teacher for students who are interested to fill up. 

Sales and Logistic Department The team have been getting the quotation for the t-shirts, notebooks and bunting. They have informed the supreme committee of their opinions about the printing and worked closely with the Media team on the design of the t-shirts. They have also obtained the sizing charts of the t-shirts.

Regarding the quotation, the price are as the following ;

For 100pcs t-shirt (8-10 working days) : 1. cotton shirt RM 20.16/pcs 2. microfiber shirt RM 23.36/pcs

For ~60 notebooks with 100 pages (16 printed page) (8-10 working days) 1. RM 13/PCS (to be updated as we don't want blank pages)

For bunting (2-3 working days): 1. RM 11.35/pcs (Stand separately)

Media Department

Finalised the design of notebook cover (front and back)

Created a poster for t-shirt selling

Finalised a design for banner

Finalised the design of bunting

Prepared certificate of participation design

[Front cover of book]

[Back cover of book]

[Poster for t-shirt selling]

[Design for bunting]

[Design for banner]

[Certificate design]

Sponsorship Department

Samsung and MayBank are not able to sponsor due to commitments with other sponsorships

Masimo and Munchys take 30 days to response

No reply from the companies yet, 3 potential companies so far, MDEC, Sprintla and Huawei

MDEC: within around 1 week from now. depending on the fund

Sprintla: They will look into it

Huawei: they will get back to us within 3 to 4 working days.

Companies have raised issue of location not being finalized.

Marketing Department

Promotion of shirts starting earlier than planned

Received finalize promotional posters for the sales of tshirts

Finalized whatsapp ad/ message to be blasted via whatsapp and other social media channels to promote tshirt

Sent shirt ad through various whatsapp groups

The ad =

Hey guys, help a fellow bruva out here 👊🏻👊🏻👊🏻👊🏻

🔥🔥🔥🔥🔥🔥🔥🔥 FSKTM Techlingo Shirts 🔥🔥🔥🔥🔥🔥🔥🔥

🚨RM30 🚨RM30 🚨RM30 🚨RM30 🚨

❗FULL SIZE RUN ❗ XS > S > M > L > XL > XXL > XXXL

‼🚨🔥🚨🔥🚨🔥🚨‼ 📱💻⌨🖥🖨🖱🖲🕹💿

For all of you tech junkies, UM shirt collectors, people with few shirts, people with no shirts, aspiring philantropists, and reaaaaallly just about everyone else, FSKTM's department of Computer Systems and Networking are selling some pretty 🔥🔥🔥 shirts for a good cause in conjuction with their programming seminar- Techlingo. If it makes you feel better, ALL proceeds will be donated to charity and you could be the one to make a difference 🌈🌈🌈🌈

❗For just RM30❗ 😮, you can don a pretty damn cool shirt while helping those in need regardless of whether you're from the Faculty of Computer Science and IT or not.

LAST ORDER BY 12 APRIL ❗  

HURRY though because we're only taking orders for a limited time only‼. What are you waiting for! Drop Jerry or Jia Huei a text if you're interested.

Contact either one of them via WHATSAPP if you're interested 😁 Jerry @ 016-8789514 Jia Huei @ 011-10829317

note: for sizing chart or any other inquiries, please dm the numbers above via Whatsapp cheers guys 

Technical Team No progress as their task is few days before workshop

Human Resource Department

Dividing job scope to grouping under HR team (through different whatsapp group for each groups.)

Choice of school for our project is confirmed which is SMK Bandar Damai Perdana and as of next week there will be a promotion for our project at the school to the students.

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Social Engagement: Secretary Report 2

Progress within 25th to 31st of March 2019.

Supreme Committee

During class of 29th March 2019 with all students we distributed information. Below are the agenda:

AGENDA 1.Those who have yet to pay RM50, please pay to Dess or Jasmoon. Any difficulties to do so please let Dr. Reza know.

2. Updates from head of departments. Human Resources - Emailed approval letter to JPN and awaiting their reply. - Finalised team workshop namelist. Will provide a meeting with respective teams for job scopes. - Have yet to receive update from the school. To Shahku, please contact them for update. - Namelist will be provided below after this agenda.

Media - Made a concrete shirt (without sponsors logo at the moment) - Suggested to make a different design for selling - Design were shown to

Sales - Chosen Print Express Sdn. Bhd as printing medium. - Concrete Tshirt design was sent and the company does not suggest microfibre as choice of material. Team will be meeting them for further discussion.

Marketing - Currently awaiting task to commence - Promotion Plans: - Selling shirts to um students(through whatsapp) and workshop participants(during visit with supreme committee).

Sponsorship - Sent out proposal and awaiting replies.

3. Those who have yet to join any team, will be helping out to distribute t-shirt to customers. Will work together with Sales Team.

Names:

Muhammad Adzrul Fadzmie

Arveen a/l Suresh

Caleb Ng Jia Le

How Yong Yeu Tai

Khairil Najmi

Mohd Yusri bin Baharen

Muhamad Najmi bin Adnan

Muhammad Danial Afiq

Parthiban a/l Nadarajan

4. Facilitator Discussion

Compose a syllabus (FOP - Beginning to loops(exclude do-while)) which would be included in notebook.

Fit it into short notes (A5 size) but well explained.

Please hand in the notes by end of the first week of April.

Discuss among yourselves who would be Head and Vice for teaching, the rest would be demo (Please give your name and position to HR team).

The school's computer is a 1Malaysia Notebook(most likely underpowered) Jason will try to bring it for you guys to experiment around with it.

Suggestions:

1. Go to private schools to avoid the need of approval from JPN. HR will most likely to contact.

Nobel International School, Petaling Jaya

Vikas International School, Kuala Lumpur

Havil International School, Brickfields

German School of Kuala Lumpur, Petaling Jaya.

Sales and Logistic Department The team have send the draft design of notebook and t-shirt to Print Expert Sdn. Bhd. They said that we need to go there to see the materials with the final design and for the notebook we need to specify the number of pages and the size of the notebook. Only then they can provide the final quotation.

Concrete T-shirt design was sent and the company does not suggest microfibre as choice of material. Team will be meeting them for further discussion.

Media Department A sample draft of poster and note book cover are proposed.

Plans to make a poster for promoting shirts. 

Held a meeting on 28th March at Student Centre, FSKTM to discuss the designs of T-shirt, bunting, poster and note book cover. Agenda:

Decided the T-shirt’s design

Designs of bunting, poster and note book cover are still in the progress

Decided a uniform design language among the members

Sponsorship Department Sponsorship letter sent to respective companies, and currently awaiting replies.

Additional new members:

Muhammad Izzan

Marketing Department No progress (work to start April 8th tentatively)

Technical Team Their task will commence during workshop day. Any changes will be updated.

Human Resource Department Sent approval letter email to JPN and awaiting reply.

Team List name are completed.

Feedbacks from Department:

Change date to a non-Sunday

Department absentees and Reasoning

Safwan (Vice Sponsorship) : Family emergencies

Iman (Vice Human Resources) : Feseni related issues

Shifaa (Media Member) : Unwell

Syamiela (Media Member) : Family emergencies

Names that did not attend department meeting and did not send their reasoning to date.

Fahmi Samiron (Marketing Member) 

Aiman Nonchik (Marketing Member) 

Aiman Farihah (Technical Member)

Aiman Isa (Technical Member)

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Social Engagement: Individual Progress Report 1

No meetings were held as most works were already assigned before hand and only updates were received.

Supreme Committee

On 20th of March, Jason, Afiq and Shahku (Head of Human Resources) went to SMK Bandar Damai Perdana to meet the representative regarding our workshop and was very interested with the proposal but she was concerned about the date of workshop being on a Sunday. However, she informed that she will discuss more further with principal to obtain the final decision. Currently waiting to receive an approval from JPN. Meanwhile, Head and Vice Director have finalized the workshop date on 28th of April.

The school has two computer labs and replaced all desktop PC with 1Malaysia netbooks instead.

Jason find the layout of the lab to be very effective for group works with participants however concerns that the netbooks might be underpowered.

Dess and Chan have started collection RM 50 from all students. A few have yet to hand in the money though expected that the collection would be completed by next week.

Note: Jason has mentioned that there are new updates for the workshop though I have asked for it a couple times these past few days but yet to receive them to date.

Sales and Logistic Department

Sales team surveyed some online shops and got the price range for t-shirt and notepads

1. House of printing

-They only print t-shirts -Rm13 for short sleeve -Rm19 for long sleeve -Rm 3 extra for adding logo -Extra charges for printing both front and back -They take around 20 working days to make the t-shirts ready but still they will inform the final price after getting the final design

2.Gogoprint malaysia

-They only print notepads -Here are some photos for the specification of notepads:

Media and Technical Department

-No progress

Note: They should’ve done concrete design of t-shirt by now but apparently they have written there is no progress. I have asked Auni to look into this but yet to receive any news from the department. We found that they have completed a few tasks but did not included in the report. Hence, we do not know entirely the progress they have done and yet to receive a reasoning out of this.

Sponsorship Department -Letter for sponsorship updated, waiting for proposal approval

Marketing Department - No progress (work to start april 8 tentatively)

New team members were added:

1. Muhammad Fahmi bin Samiron 2. Muhammad Aiman bin Nonchik

Note: On 19th of March, Jason and Afiq had a meeting with them. I have mentioned long before to provide me a report if a meeting is held. Yet they did not include this. Jason has told me that these were the topics discussed:

a. Keep them up to speed with current development. b. Brief them about their current job scope. c. Discuss on marketing approach.

Technical Department

-No work assigned yet as their works are mainly before workshop day at the moment.

- Head have yet to be chosen.

Technical Team members: 1. Nurul Aiman Farihah Binti Muhd Shukri 2. Muhammad Aiman Bin Mohd Isa 3. Masturah Binti Mustafa 4. Praveen a/l Saravanan

Human Resource Department - Head of department (Shahku) went to SMK Bandar Damai Perdana and notified and discussed with Hal Ehwal Pelajar (HEP) regarding our intention to work with them for the workshop. Still waiting for the principal's reply. - Completed dividing teams for helpers, registration and facilitator. A finalized name list yet to be completed.

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Social Engagement: Secretary Report 1

Progress within 11th to 17th of March 2019.

Supreme Committee

On 14th of April, Jason and Afiq went to SMK Senawang to negotiate regarding the invitation of the workshop however it was rejected by Jabatan Pelajaran Negeri - Unit Perhubungan due to the date of the workshop.

Change of date were then discussed along with the overall proposal on 15th of April with Dr. Reza and Departments.

A new date were chosen which is on 28th of April by going to schools and have the workshop there instead. A few schools were suggested:

- SMK Bandar Damai Perdana - Shahku (Head HR) will try to contact them asap - SMK La Salle - Julian (Head Sponsorship) will try to contact them asap - SMK Senawang - Afiq (Vice Director) has contacted them (Last option because pros: they provide food fully for us)

Along the visit to school, a survey on the school’s computer lab facilities will be conducted. Once a school given their approval, HR Department will obtain approval by Jabatan Pelajaran Negeri - Unit Perhubungan.

A detailed agenda is provided below from 15/3/2019 meeting.

Media & Technical Department

Members proposing the designs for logo of TechLingo and Computer System Network.

Sponsorship Department

Created and updated a list of possible companies and the proposal letter for sponsorship

Human Resources Department

A few members are requited for teams:

- Facilitator (6) - Registration (2) - Security (2) - Helper (0) 

Sales & Logistics Department

Searched for online printing shops and got names of few as stated below: 1. House of printing 2. Gogoprint 3. Trendy gifts

4. PrintExpress

They have contacted with some more private garment companies. (Once the logo is finalised, price will be discussed)

Marketing Department

No new progress as tasks starts on 14th of April and onwards

AGENDA - 15/3/2019 1.  Changes of date of workshop day - Our date of workshop (4th of May) was rejected by Jabatan Pendidikan Negeri New proposal were given for the changes, New Date: 28th April 2019 - Sunday Go school instead to teach them (within Selangor) Pros: - Lower cost for transport (UM Bus Rent - RM2/km within KL , outside KL RM200) Cons: - Uncertainty on how big the school's computer lab and its facilities Dr's Suggestion: Check out the school first for surveying

Suggested schools: - SMK Bandar Damai Perdana - Shahku will try to contact them asap - SMK La Salle - Julian will try to contact them asap - SMK Senawang (Last option because pros:they provide food fully for us)

2. Trello Board Those who have yet to register themselves to Trello board please register as soon as possible as there are tasks given in the board.

3. Shifting the tasks of work Approach team members who would like to join committee in order to settle works faster. (HR team do take note and inform Secretary of this)

4. Sponsorship update - Once mended then will email it out to companies - Some benefitts: Logos on banners etc Package A: RM1001 and above Package B: RM501 - RM1000 Package C: RM 500 and below - Finalise benefits to each package and send to top committe by Sunday 17th March 2019. - Do try to make it in table form, Jason will update more soon. - Chan will upload template soon too.

5. HR update - They will be the one to obtain approval from Jabatan Pelajaran Negeri - Unit Perhubungan once a school is confirmed. - Changes of team will be made due to change of approval - Elect a Leader for each teams - Facilitator need to teach well in a fun manner to not seem uninteresting - Helpers team does head count etc. - If school don't provide food, search out and survey prices - Transportation, contacting HEPA for bus.

6. Sales and Logistics update - Survey price of the notebooks (depending on the design)

7. Media Updates - Designing ring notebooks - Meeting for discuss overall design language and theme resolves around by next week - Will now only be Media Department

8. Marketing Updates - Will add on new members (2) add-on task - In-charge of distribution of sales shirt. (Sales no longer in-charge of distribution).

9. New Technical Department - New members will be added soon (4) - In-charge of installing program during at different school

10. Absentees and Reasoning - Jeremiah (Head Marketing) : Family emergencies - Jia Huei (Vice Marketing) : College Residence Project - Omar (Head Media) : Scholarship document issues - Shifaa (Media Member) : Family emergencies - Badrul (Sales Member) : Family emergencies