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maesteaks · 2 years

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Task Management:

Creating + Maintaining a Schoolwork Schedule

Key elements

Your schedule suits your individual time/task management preferences.

It is flexible enough to accommodate sudden changes, plus fluctuating energy levels, states of concentration, symptoms and moods.

Daily tasks are not over-whelming; they are small enough that they are achievable.

You do not get “burned out.”

It allows you to be consistent.

Steps to create your schedule

Decide if you want your planner to be paper or digital

Find an “order” that’s logical and achievable for you (more on this later)

Refer to your addendum/syllabus and write down all the assignments, tests and other events taking place that week/month (and their due-dates).

Then break these down, assigning tasks to each day of the week (more on this later).

Break down your tasks even further (more on this later).

Decide if you want to follow a simple daily to-do list or a timed schedule (more on this later).

Find your “order(s)”

Mandatory: Schedule assignments around other commitments (work, social, hobbies, etc.).

Do the hardest task first to get it out of the way (so that the rest of your tasks are less daunting, and because your smaller tasks require less energy therefore can be done even after completing the hard task).

Do the easiest task first to build momentum (give yourself a feeling of accomplishment which will motivate you to continue, and boost your self-confidence early in the day to establish a positive mindset for the rest of the day).

Do the task that’s due first to minimize deadline stress, and so your assignments don’t fall through the cracks (causing you to get discouraged and lose momentum).

Plan according to your energy level throughout the day and week: Do you have Pilates once a week? Maybe you can reserve that day for easier assignments. If you know you’re going to be tired for whatever reason, account for that in your planning.

Consider your state of concentration: If you know you’re too groggy or spaced out for the first hour of your day, you can either schedule easy tasks in that time, or none at all. If you take a medication in the afternoon/evening that makes you tired, schedule easier tasks or none, and get harder tasks done earlier/later in the day. If you have ADHD and crowded places mess with your concentration, but you like studying at a café, go when it’s not busy.

Be mindful of your emotions and symptoms: If you have depression, or are prone to depressive episodes, you’ll need to consider that when scheduling. You might have to rework your entire schedule when you get into a depressive episode (like adding lots of breaks). If suddenly you’re going through a big life event (like a breakup), you need to account for that when scheduling. For instance, if you can’t stand to be alone, maybe you can go out instead of staying in, and if your motivation is low, you may need to up your reward-system or break down your tasks even more.

Break down this week/month’s tasks

Refer to your addendum/syllabus and write down all your due dates for the time period you’re scheduling for.

Based on due dates, outside commitments, predictions of energy/mood/symptoms, assign assignments to the days of the week/month that make most sense for you.

Break down daily tasks into sub-tasks

You can do this (in advance) for your full week/month’s assignments, or do it every morning/evening.

Generally, your assignments will follow a variation of this formula: brainstorm, create an outline, research, write rough draft, edit and revise. Test/exam prep will look something like: check to see what the test is based on, pinpoint important sections, review to see how well you know the material, create a list of items to study, rewrite select notes, make flash cards, study topic 1, study topic 2, etc.

What are the individual components of these steps? Here are some examples. Brainstorm: what should my topic be, what should my thesis be, what points can support my thesis, what do I need to research, what questions do I need to ask my prof? Outline: topic, thesis, points, conclusion. Research: write down all the important parts from each source (separately), then sift through to sort into Supporting Point 1, Supporting Point 2, etc. Rough draft: opening statement(s), intro, point 1, point 2, etc., conclusion, closing statement(s). Edit/revise: read and check for grammar only, then read again and check for spelling only, read again and check for cohesiveness only, etc. Topic 1: Part A, Part B, etc.

Each of these small components can be individual items on your to-do list. Big tasks like, “write essay” are too big for most people. Even “write rough draft” is daunting. If you start with something specific and small like brainstorming, and work your way up, it’s a lot easier to approach. Plus, being able to check off tasks more often and more easily will boost your confidence and your sense of competence, thus building momentum.

Here is a sample to-do list: Research X for Point 1 of Literary Essay, create outline for History Essay, Edit/Revise Assignment 1, study Topic 1 and Topic 2 for Test 1.

To-do list or time-based schedule?

To do list: Write down all your assignments for the day. Put them in the order you want to do them, or go through them intuitively (based on what you feel like doing, or what’s most practical at the time/place you’re at).

Timed-based: Write down all your assignments, then write down the time you’re going to do each of them. You could set reminders or alarms if you want, or simply refer to the list. There’s an awesome app I recommend if this is your thing. It’s called Structured (iOS only).

Curate your study environment for maximum focus

Eliminate distractions such as uncomfortable clothing, sounds (or silence), phone and computer notifications, clutter in the room and on your desk, people who may try to talk to you (shut your door and/or inform them that you’re busy).

Designate a space to doing homework only and avoid spaces that you associate with other things (do not study in bed, as you will want to relax or sleep, and/or you will mess with your sleep by weakening the bed’s association with sleep).

Build associations: Incorporate other events and items into your study/homework routine that you only use while doing that, so that you associate those things with studying/homework (examples: specific playlists, pencils/pens, cups/bottles, scents, rituals, decor, etc.).

Ensure good lighting (preferably including daylight).

Get dressed in clothes that make you feel good about yourself. They don’t have to be “professional” and they should definitely be comfortable. Do not stay in your pyjamas. Believe me, I know this can be hard, and I love PJ’s. But they are not good for productivity.

Don’t “multi-task.” It may feel like you’re getting more done this way, but by splitting your focus, not only do tasks take longer, they also diminish in quality. Commit to the task you’re doing.

Meditate: You can even meditate for just 1-5 mins right before studying, homework and/or classes.

Practice self care (daily!)

Sleep (enough, well, and regularly).

Daylight: Get outside, work by windows, use a light therapy box. These can help regulate your sleep, improve and maintain mental health, and boost energy.

Fresh air: Getting outside even for a couple minutes can help you refresh and reset, and feel good about yourself and your life. Fresh oxygen can help you wake up and is great for your health. Even just opening your window can do a lot for your mood, energy and motivation.

Movement: Try to move at least once per day. The benefits of exercise are numerous and immense.

Healthy and consistent eating: Avoid spikes in insulin levels by eating regularly so you don’t have extreme dips in your energy level. Also, brain power uses calories too, so make sure you’re eating consistently, and try to eat healthy. There are so many other reasons eating consistently is good for your health (and by extension, your productivity).

Relaxation and leisure: Make time for fun and socializing, as well as intentional relaxation. Hobbies, movies/tv, time with friends/family, meditation, baths, progressive muscle relaxation, etc.

Therapy: Your therapy sessions are not daily, but you can do 5 minutes of inner-work per day based on what you and your therapist are currently working on. Working with a therapist is a great way to stay on track with your goals, and develop the skills and positive mindset required for success in school.

Reward yourself

Track progress: Reflect on all the assignments you’ve completed and your grades to remind yourself that you’re capable!

Completing to-do lists daily maintains a sense of accomplishment which keeps your momentum going. Check those items off! Or give yourself gold stars! ⭐️

Treat yourself with non-food rewards: Tie completed school work with fun tasks like video games, or take yourself out for coffee, or some other small (non-food) outing. What I’m trying to do right now is not do my leisure activities until my daily tasks are done.

Develop a positive mindset

Take promises you make to yourself seriously. The more you break promises to yourself, the easier it will get to continue breaking promises. You will lose respect for yourself which lowers motivation, and you will lose trust in yourself which can become debilitating as well. The more you keep promises, the easier it will get, the more motivated you’ll become, and the more you’ll trust and respect yourself. Your confidence will improve, and you’ll feel better about yourself. Productivity is choosing yourself. Discipline is choosing what’s best for you instead of what you feel like doing in the moment. Discipline is a muscle, and like any muscle, it can be strengthened, and it can atrophy.

Remember your “why.” What is the end goal of being in school? What’s your career path, and why did you choose it? What will your life be like when you have that career? What would your life be like if you gave up and didn’t make it to your goal? Aiming for your dream while running from your nightmare is a great strategy for maintaining motivation. Lighting a fire under your *** can be a huge motivator.

Remember how good you feel when you get schoolwork done, and let this motivate you to stay consistent. You can also remember how you feel when you don’t get work done, but definitely focus more on the positive!

Go to therapy and/or hire a coach. There are SO many benefits to therapy and I’d honestly need a whole other post to get into it. You don’t need to be depressed or mentally ill at all in order to benefit from talking to a therapist. They can even help you with time management, procrastination, motivation and more! If you can afford it, please do it. It’s such a worthwhile investment.

Be consistent

No “zero days.” Do at least a bit of homework or studying every day so you don’t slip into vacation mode. Make schoolwork a daily part of your life, so it just becomes the norm.

Build productivity momentum (track progress, check items off your to-do list daily, treat yourself, keep promises to yourself, remember your “why,” remember how success feels).

Stay on top of projects. Your assignments are made up of smaller tasks you assign yourself across time. “Success is the sum of small efforts repeated day in and day out.” - Robert Collier

Avoid burnout (more on this later).

Keep it interesting (more on this later).

Avoid burnout

Self-care: shower and/or bathe regularly, maintain proper sleep habits, stay hydrated, take care of your skin, do relaxation activities like meditation and reading, do fun activities, pamper yourself every now and then with face masks or foot baths, take your meds as prescribed, eat well and regularly, get outside often, move daily, etc.

Break up study/homework sessions into small, manageable chunks of time, with constructive (refreshing) breaks in between.

Break assignments down into even smaller tasks so that you aren’t over-working yourself during the course of a day, and so that you don’t overwhelm yourself (the stress can lead to burnout).

School-life balance: Keep up with your social life as best as you can, make time for your hobbies, maintain self-care, say no to things that don’t serve you, etc. Try to follow through with scheduled schoolwork 100% of the time, but know that you won’t. Sometimes you’ll need to prioritize mental health over schoolwork (be careful though, this is a very fine line, and a slippery slope). Sometimes things will come up and it’ll be out of your control. But more than anything else, there will be times when you just decide to prioritize something else like fun and socializing over schoolwork. This is why your schedule needs to be flexible: to accommodate sudden invites to hang out and random decisions to skip a homework/study session, but more importantly, flexibility will reduce the odds that you’ll skip in the first place. If your schedule includes hobbies and socializing, and anything else that’s important to you, then you won’t feel deprived. If you have school-life balance, you’ll have more of yourself to devote to schoolwork when it’s time to.

Keep it interesting

Romanticize your life by putting effort into making all of your daily tasks a special occasion.

Make meals and drinks special by using your favourite dinnerware and cutlery. Perhaps even incorporate extra elements such as: a beautiful tablecloth, napkins, candles and/or dim lighting, music, wearing your favourite clothing, etc.

Pretend you’re the main character in a movie about a successful, productive student (because you are the main character in your life).

Make games out of studying if this is something that interests you (the Forest app comes to mind).

Use lots of colours in your notes and buy colourful stationary! 🌈

Vary your approach/methods if needed to avoid boredom.

Study with friends (online or in person).

Reward yourself often.

Remember your “why.”

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