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Gantt Chart Examples

1. Gantt Chart in PowerPoint

Want to include a Gantt chart in your next PowerPoint Presentation? Use this PowerPoint example as your guide. PowerPoint doesn’t have a built-in Gantt feature, but you can build and edit a chart inside of the platform using their “Stacked Bar” feature.

2. Gantt Chart in Excel

Creating Gantt charts in Excel is a common practice and one you’ll likely come across in your work. Excel doesn’t have a predefined Gantt chart, but the “Stacked Bar” feature is your friend, once more, allowing you to show project progression. Here’s an example of an Excel Gantt chart.

3. Gantt Chart in Word

What’s that? You’re not familiar with Microsoft’s “Stacked Bar” feature yet? Well, if you’re getting friendly with Gantt charts, you’ll be using this go-to feature quite a bit.

If you’re creating a Gantt chart in Microsoft Word, you’ll stack bars once more. But if you’ll be updating and tweaking your Gantt chart regularly, Excel or PowerPoint may give you better flexibility.

4. Gantt Chart in Google Sheets

If Google Sheets is where you spend most of your time, this is the Gantt chart for you. G-Sheets makes it easy to build customizable Gantt charts you can edit as needed -- all using a few simple formulas.

5. Gantt Chart in Google Docs

Want a Gantt Chart you can share and collaborate on with colleagues? Consider creating your chart in a Google Document. Save it to your Google Drive and share as normal. Google offers “Stacked chart” options in their “Chart Editor,” so getting started is a breeze.

6. Gantt Chart for Editorial Calendar

Take your editorial calendar up a notch with a Gantt chart. Include publication dates as your milestones, add subgroups for each phase of content creation, and add tasks to your chart.

7. Gantt Chart for Project Management

Project management is one of the most common verticals relying on Gantt charts. These charts help project managers identify the tasks involved in each project, create a timeline for each task, and assign dates, tools, and progress updates for each of the tasks within the project.

8. Gantt Chart for Marketing Campaign

There are many tools available that help marketers create Gantt charts especially for marketing campaigns. This example, from GanttPro offers ready-made campaign templates with predefined tasks, subtasks, and milestones.

9. Gantt Chart for Design Projects

Designers, you can use Gantt charts, too. Plan design launches, track brainstorming, and share draft progress with a carefully organized chart

10. Gantt Chart for Product Launch

Product launches have many moving parts. Keep track of research, budgets, team roles, and even risk assessment in a customizable Gantt chart like this one. You can even set dependencies and assign tasks to certain people.

11. Gantt Chart for Social Media Campaign

When you’re mapping a social media marketing campaign using a Gantt chart, make sure to include the tools you’ll need, the content you’ll be sharing, and the assets used on each channel. We loved this example, from Fabrik. 

12. Gantt Chart for Event Marketing

From outreach prior to the event to “Thank you” emails once it’s over, planning an event requires high levels of organization. Use a Gantt chart like this one to keep track of your strategy, team progress, and key actions before, during, and after your event.

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Gantt Chart Users by Team

Since projects run collaboratively involving different team members from different functions and different skill sets, the collaborative feature of Gantt chart software, all the team members can work on a single platform watching and tracking their work progress and sync all work together. 

The type of the teams which can use the Gantt charts can be listed as follows:

The project team in general working on     various projects

IT & Development Teams

Marketing Teams

Professional Services Teams

Engineering &     Architectural Teams

Project Management Teams

Project Management Offices

Product Development Teams

Healthcare Teams

Public Works Teams

Oil & Gas Industry teams

Construction Teams

Manufacturing Teams

Remotely working Teams

Telecommunications Teams

Government Teams…so on this     list still goes longer 

Comparing the Gantt Chart with other management tools:

Timeline:

Though the Gantt chart and Timeline appear to be the same and almost in a similar way, they differ slightly in their application.

In Gantt chart activities/tasks are tabulated with links and dependencies among them whereas, in the Timeline chart, tasks /events are divided by specific intervals and are arranged chronologically.

The other difference is about task grouping. Gantt chart organizes the task/activities into logical groupings along with task owner/s to make the project look quite instinctive, whereas the Timeline chart does not offer all these features but with limited information.

Overall from the user point of view and irrespective of the project management methodology (Agile or Waterfall), the Timeline chart helps in planning and sharing project status better.

PERT: 

PERT stands for Program Evaluation and Review Technique

The key difference between the Gantt chart and PERT is in their appearances.

Gantt chart is a horizontal bar graph with an X-axis containing dates and a Y-axis activity list, each bar length showing the duration of the activity with start and end dates. Whereas PERT charts are network diagrams with boxes representing the activity and arrows connecting the boxes shows the dependencies among the activity, arranged from left to right. 

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How to Use a Gantt Chart and Collaborate with project Team:

There are many ways to manage the project with Gantt Chart online software. Once you set up all the project information on the chart, you can align the individual tasks concurrently, assign alternate tasks, import the attachments, and share the documents online.

To begin with, the following steps would assist to set up and use the Gantt chart.

List all the project     activities

Once the team prepares the project WBS (Work Breakdown Structure), assign a chart user,  list, and group all the project activities.

User can also add the tasks directly by importing excel format files or CSV format files

Assign team members to the     tasks

Once activity listing and grouping is done, you can start assigning the team resource (project member). You can change the resource any time based on resource availability. Once a team member is assigned, the individual names start appearing alongside the taskbar with the project activity. 

Customize Gantt chart

Many times it may be required to modify the chart itself as the project progresses based on the project requirements. Gantt chart supports the user in customizing the chart in whichever way it is needed. Users can view the summary, project status, phases of the project, team assigned to the task, hours allotted, and remaining. You can customize your Gantt chart in whatever way suits your team. This can be highlighted using color configurations. 

Share files, documents,     notes or comments

When the project team works on the virtual platform (remotely), the Gantt chart helps to share the documents and attach supporting files, add notes/comments, screenshots/images. Even you can share videos, to enable the team to see the meetings/conferences or any project related information.

Receive email alerts

The Gantt can also be enabled to receive email alerts. In this way, if there is an update on the project status/info, the team can receive emails instantly notifying the change or update.

See what is new

Users can customize the Activity page to make the information visible in a single window as a summary. This enables the authorized person to see what his/her team is working on and history on the project update. This is an important feature of the Gantt chart online software. 

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Gantt Charts

Planning and Scheduling Team Projects  Think about how challenging it would be to juggle a dozen balls at once. You'd have to keep your eye on all of them, and know when to catch each one. If you missed just one, this could spoil your whole performance.

Project management is similar to this. To complete a project successfully, you must control a large number of activities, and ensure that they're completed on schedule. If you miss a deadline or finish a task out of sequence, there could be knock-on effects on the rest of the project. It could deliver late as a result, and cost a lot more. That's why it's helpful to be able to see everything that needs to be done, and know, at a glance, when each activity needs to be completed.

Gantt charts convey this information visually. They outline all of the tasks involved in a project, and their order, shown against a timescale. This gives you an instant overview of a project, its associated tasks, and when these need to be finished.

In this article, we'll look at why they are so useful, and we'll see how you can use them to organize projects and keep your team informed of progress.

Origins of the Tool

In the late 1800s, Polish engineer Karol Adamiecki developed a visual work flow chart that he called a "harmonogram."

In around 1910, Henry Gantt, a management consultant and engineer, took Adamiecki's concept to the next stage. His chart was designed to help manufacturing supervisors see whether their work was on, ahead of, or behind schedule, and it formed the foundation of the tool we use today.

Why Use Gantt Charts?

When you set up a Gantt chart, you need to think through all of the tasks involved in your project. As part of this process, you'll work out who will be responsible for each task, how long each task will take, and what problems your team may encounter.

This detailed thinking helps you ensure that the schedule is workable, that the right people are assigned to each task, and that you have workarounds for potential problems before you start.

They also help you work out practical aspects of a project, such as the minimum time it will take to deliver, and which tasks need to be completed before others can start. Plus, you can use them to identify the critical path – the sequence of tasks that must individually be completed on time if the whole project is to deliver on time.

Finally, you can use them to keep your team and your sponsors informed of progress. Simply update the chart to show schedule changes and their implications, or use it to communicate that key tasks have been completed.

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Project Planning

Build a very intuitive and professional looking MS Project like Project Scheduling UI with all the must have features you will need:

·        Project Level, Resource Level and Task Level Schedules/Calendars with support for specific Working Hours Per day, Weekends and Holidays

·        Multiple Resource Assignment Support with Effort Driven or Fixed Duration modes; Including Resource Leveling

·        Interactive Task and progress bars, Dependency lines with lags, Critical Paths and Recurring tasks.

·        Additional Views like Resource Load Graph Views, Tasks by Resources View and Task Detail View.

·        Feature Rich, Editable, Hierarchical Task List visualization in an API rich Grid View.

·        Export to MS Project and selective Import from MS Project.

·        Built-in Undo/Redo support.

And a whole set of features to make your gantt pretty and users happy:

·        Several Built-in, Auto-Zooming, Auto-Hiding Time line headers (Minutes to Years) including support for custom headers

·        Fully templatized look and feel; including several built in Themes

·        Browse-to-task cues to quickly browse to a task that’s out of view

·        Highlight times or regions of interest in the gantt timeline

·        Built-in customizable Context Menus and Read-Only Modes.

·        Extensive Print options for developers and end-users.

Resource Management and Utilization Views

Be it a person, place or machine, build Resource Gantt views to visualize how your Resources are utilized, assign tasks and efficiently manage.

·        Visualize a hierarchy of Resources like Products/Teams/Employees or Factories/Machines/Shifts

·        See all tasks assigned to a resource in the same row with ability to move/resize them and even move them across resources.

·        Highlight Overlapping tasks to indicate overload

·        Customize task bar look and feel based on data

·        Collapse tasks into a summary row

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 When to Use Gantt Charts

Gantt charts have a variety of uses among construction professionals. Gantt charts must be used under the following circumstances:

To     communicate the plan or status of a construction project

To     monitor tasks within a project

When     putting together a simple proposal for a small project

To instruct     at a high level the sequence and duration of     specific tasks or process from a construction project

To     demonstrate which tasks depend on the completion of previous tasks

How to Build a Gantt chart

The basic procedure must be followed to build a Gantt chart.

1.    Identify the steps or activities needed to complete the project.

2.    Identify milestones within the project.

3.    Identify the expected time required to complete each task.

4.    Identify the sequence of tasks and the order of precedence of tasks.

5.    Draw a horizontal time axis on the bottom of a page.

6.    Select a proper time scale to represent the length of tasks.

7.    Prepare a column on the left side of the paper; write down each activity and milestone of the project in their corresponding order of occurrence.

8.    For activities or milestones that occur at a specific point in time, represent them using a diamond under the time the activity must happen.

9.    Activities that occur over a determined period of time draw horizontal bars, or an empty rectangle starting from the first day the activity will take place and finishing the day the activity ends. Do not fill inside the rectangle.

10.                    Each activity or task must be listed in the Gantt chart.

11.                    Fill up the diamond or the rectangle as each activity is being performed.

12.                    Use a weight or plumb as a vertical marker to illustrate the actual time and progress of the project.

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How to create a gantt chart

One benefit of a gantt chart is that it's easy to create. There are a variety of ways to make a gantt chart, some free and others paid. Just be sure to choose a gantt chart builder that gives you the features you need. Here, we'll cover 3 popular and easy programs you can use to make a gantt chart—Excel, Google Sheets, and Team Gantt.

How to make a gantt chart in Excel

Excel is a popular program for creating gantt charts. To learn how to make a gantt chart using Excel and download a free template,

How to make a gantt chart in Google Sheets

Google Sheets is a popular alternative to Excel. Download our free template and learn how to create your own by visiting our Google Sheets gantt chart template.

How to make a Gantt chart in Excel 2010, 2013, 2016 and 2019

If you were asked to name three key components of Microsoft Excel, what would they be? Most likely, spreadsheets to input data, formulas to perform calculations and charts to create graphical representations of various data types.

I believe, every Excel user knows what a chart is and how to create it. However, one graph type remains opaque to many - the Gantt chart. This short tutorial will explain the key features of the Gantt diagram, show how to make a simple Gantt chart in Excel, where to download advanced Gantt chart templates and how to use the online Project Management Gantt Chart creator.

What is the Gantt diagram?

How to make a Gantt chart in Excel

Excel Gantt chart templates

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The following constraints all restrict the Gantt application's flexibility when scheduling tasks. Although you might be tempted to use them if you are new to project management, you need to make sure you understand the implications. Keeping their use to a minimum (especially the last two) will allow you to take full advantage of the automatic scheduling possibilities.

Start     No Earlier Than (SNET): This means that the task, whether linked     or not, may not start before the given date. However, the Gantt     application still has the flexibility to start the task later than the     given date.

Start     No Later Than (SNLT): This means that the task, whether linked or     not, may not start later than the given date. However, the     Gantt application still has the flexibility to start the task earlier     than the given date.

Finish     No Earlier Than (FNET): This means that the task, whether linked     or not, may not end before the given date. However, the Gantt application     still has the flexibility to end the task later than the given date.

Finish     No Later Than (FNLT): This means that the task, whether linked or     not, may not end later than the given date. However, the     Gantt application still has the flexibility to end the task earlier     than the given date.

Must     Start On (MSO): This rigid constraint means that the task,     whether linked or not, must start on the given date. Even if the preceding     task is completed earlier, the Gantt application cannot pull in the constrained     task to take advantage of the time gained.

Must     Finish On (MFO): This rigid constraint means that the task,     whether linked or not, must end on the given date. As above, even if the     preceding task is completed earlier, the Gantt application cannot pull in     the constrained task to take advantage of the time gained.

If you decide to apply one of these constraints to a task, it is good practice to attach a note or a comment to the task to explain why you did so. If the constraint causes scheduling conflicts later on as your project evolves, you will be able to refer to the note to decide whether to keep the constraint, change it or remove it altogether.

Such notes also allow you to distinguish easily between the tasks you have constrained yourself deliberately and the tasks you may have constrained inadvertently by moving their task bar or editing their start or end date manually.

The effect of a constraint is not always obvious when you schedule your project plan from its end date, so take care to check that it does give the result you want.

The following example shows some tasks in the preparation of a brochure for a mail shot. The mail shot is scheduled for September 10th. The tasks are linked, but we have set a 'Must Finish On' constraint on the printing task for September 7th, the latest date that will allow the mailing to go ahead on the following Monday, September 10th.

The constraint, as usual, overrides the link. By setting a 'Must Finish On' constraint for September 7th, we have effectively moved the task out so that it ends exactly on September 7th, regardless of whether it could have been completed earlier or not.

The problem with this is that if the printing task takes longer than expected, the mailing date will be missed. It would be much better to take advantage of the unused time after the end of the corrections task to get started with printing. However, we still need to keep an eye on the September 7th deadline. To do this, we remove the constraint from the printing task, so that the link will between task dependency links and constraints

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Desktop vs. Online Gantt chart Software

Project management software has radically improved the way teams work. Desktop Gantt chart software is best suited for one manager who likes to plan project individually, without a need to easily share the plan. Similar to managing projects in Excel or even Word, desktop Gantt chart software offers one local version per user license.

It becomes hard to share large Gantt or plan file sizes without the enterprise integration of a sharing-hub like Sharepoint. Even with Sharepoint, other people you want to share the file with also require the desktop license of the planning software, which can further increase costs.

Online project management or Gantt chart software supports ease of sharing and collaborative project planning. Because the software is 100% online, anyone you invite can not only see your project plan, but update their tasks and attach files right to the tasks they’re working on. And the costs are dramatically less than the desktop versions, because there’s no costly server installations, integrations and associated license costs for each user.

Ultimately, most people find the decision to move online with your project planning & Gantt charts is a no brainer, since the productivity gains far outweigh the headaches of older desktop ways of working.

The Benefits of Online Gantt chart Software

Many people are used to creating task lists in Excel or other spreadsheet tools. They might have created a simple Gantt chart, like we have offered in this free template. This works fine when you’re creating a list of things for one person to view. When you want to add more people to the activity, then it becomes so much easier to create the Gantt chart online. Tasks update whenever anyone changes their % complete or adds a comment or attaches a file in real time.

The uses of a Gantt chart, as you can see by the sheer number of teams and roles who can benefit from using Gantt charts, are many. Here are just a few:

Plan & Schedule Projects

Plan & Schedule Tasks

Plan & Schedule Tasks across multiple projects

View Tasks Over Time

Plan in Sprints

Team Collaboration

Scheduling Teams’ Work

Determining Planned versus Actual Timelines on a Project

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 #GanttChartsWritingHelpCreating a Gantt Chart

Step 1: Identify Essential Tasks

Gantt charts don't give useful information unless they include all of the activities needed for a project or project phase to be completed.

So, to start, list all of these activities. Use a work breakdown structure  if you need to establish what the tasks are. Then, for each task, note its earliest start date and its estimated duration.

Example

Your organization has won a tender to create a new "Software as a Service" product, and you're in charge of the project.

You decide to use a Gantt chart to organize all of the necessary tasks, and to calculate the likely overall timescale for delivery.

You start by listing all of the activities that have to take place, and you estimate how long each task should take to complete. 

Step 2: Identify Task Relationships

The chart shows the relationship between the tasks in a project. Some tasks will need to be completed before you can start the next one, and others can't end until preceding ones have ended. For example, if you're creating a brochure, you need to finish the design before you can send it to print.

These dependent activities are called "sequential" or "linear" tasks.

Other tasks will be "parallel" – i.e. they can be done at the same time as other tasks.

You don't have to do these in sequence, but you may sometimes need other tasks to be finished first. So, for example, the design of your brochure could begin before the text has been edited (although you won't be able to finalize the design until the text is perfect.)

Identify which of your project's tasks are parallel, and which are sequential. Where tasks are dependent on others, note down the relationship between them. This will give you a deeper understanding of how to organize your project, and it will help when you start scheduling activities on the chart.

Step 3: Input Activities into Software Or a Template

You can draw your charts by hand or use specialist software, such as Gantto, Matchware, or Microsoft Project. Some of these tools are cloud-based, meaning that you and your team can access the document simultaneously, from any location. (This helps a lot when you're discussing, optimizing, and reporting on a project.)

Several Gantt templates have been created for Microsoft Excel, and you can also find free templates with a quick search online.

Step 4: Chart Progress

As your project moves along, it will evolve. For example, in our scenario, if quality assurance of core modules revealed a problem, then you may need to delay training, and halt development of the management information system until the issue is resolved.

Update your chart to reflect changes as soon as they occur. This will help you to keep your plans, your team, and your sponsors up to date.

Key Points

Gantt charts are useful for planning and scheduling projects. They help you assess how long a project should take, determine the resources needed, and plan the order in which you'll complete tasks. They're also helpful for managing the dependencies between tasks.

Gantt charts are useful for monitoring a project's progress once it's underway, too. You can immediately see what should have been achieved by a certain date and, if the project is behind schedule, you can take action to bring it back on course.

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