rebekapiper

[rebekapiper]

Sending Emails Without Annoying the Receiver

E-mail communication is one of the most important aspects of a business relationship. How many of you spend more than half of the workday reading or sending emails? I know what I'm doing. Gone are the days when we only communicated with each other by phone or letter. It took nearly a week to reach the recipient. Today, just by clicking on the background, we can send messages, attachments and greetings to almost anyone around the world. That's great! The problem with this practical and practical communication technique is that not everyone knows how to use it properly, or sometimes due to the rush of work, they forget to practice some important e-mail etiquette rules to create concise and clear-written e-mails. And email "emphasis." Remember the last time you sent an email, after reaching the bottom of send, did you find the wrong person or a bunch of errors? Of course I know. I was writing an email to a potential client who was living in Miami, Florida at the time, and reading the email of a good friend who had marital problems. In short, emails became messy, and I eventually forwarded my friends' emails to my customers. I can correct the misunderstanding, but wow! What a pity. Speaking of spoiled! According to emailreplies.com, many companies send replies via email delays or don’t send replies, or the replies they send do not actually answer your questions. If your business can handle email professionally, then understanding the rules of email etiquette will give your business a significant competitive advantage. In addition, by understanding these rules, you can understand what you can say or cannot say or do in emails, which will, to some extent, help protect your company from uncomfortable liability issues and your own unemployment . There are many different etiquette rules in the professional field, some of which vary according to the type of business or company structure. Next, I will share with you the six most important e-mail etiquette rules that apply to almost all professional environments: 1) Mail composition-make sure the structure of your e-mail is suitable for the specific situation. When sending business e-mails, be sure to follow the standard writing protocol. Avoid confusing abbreviations, emojis, or other distracting slang (such as LOL, TTYL, BTW, etc.) in professional emails. 2) Message length: Try to keep your message short and direct. Sending a long message puts you at risk of losing the attention of the recipient in the first two paragraphs. 3) Excessive use of e-mail: Do not use e-mail to avoid personal contact with the recipient. When it comes to important matters, face-to-face communication is still considered the best form of personal/professional communication. 4) Email is not private: Do not write anything in the email that may bother you in the future. Emails sent from work email accounts are considered commercial property and can be retrieved, filtered and inspected without your consent. 5) Message tone: Don't forget that you can't hear the tone in the email. Make sure you keep the tone of an email professional without irony. 6) Contact: Never assume that the recipient knows who you are or how to contact you. Including your contact information at the end of the message will be an alternative way for recipients to contact you when necessary. Practicing these simple rules will help you improve your email writing skills and give you and your company a positive professional image.