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Can your HR software do this?

Top 8 features every HR software should have

Create Appointment letters for 100 employees in less than a minute

With Document builder, AttendHRM helps you create a variety of documents such as Appointment Letter, Experience Certificate, Offer Letter, Confirmation Letter, Transfer Letter, Promotion Letter, Relieving Letter, Letter of Increment, Termination Letter, Resignation Letter, Appreciation Letter, Warning Letter, and so on in almost no time. Just pick the type of document, and the employees for whom you want to create the document, AttendHRM will do the rest in seconds!

SMS employees with O-ve blood group in less than a minute

As an HR Officer your requirements are different every minute. An accident in the factory, you need O-ve blood asap. You have employees with O-ve blood group; but how long does it take for you to inform them? With AttendHRM you can do this in less than a minute. AttendHRM lets you send SMS or email to employees who meet specific criteria.

Edit attendance of each employee over a graphical interface

AttendHRM displays work plans and attendance data in a graphical interface and lets you make changes; work plans, attendance, leave, holiday, overtime; all in one place.

Send an alert to your employee before his passport or visa expires

AttendHRM can send alerts and notifications in different occasions; a passport or visa is about to expire, a leave or holiday is upcoming, an employee has punched in late, and so on. AttendHRM can also send alerts for managers; a list of employees who haven’t clocked enough hours for a day or a week, an approaching retirement and so on.

E-Mail a Late comers report every working day at 3PM

With Report Builder AttendHRM lets you create your own reports and with Task Scheduler you can schedule reports to be emailed to you at specific intervals; a late comers report every day, a weekly work summary every Monday, a payroll summary on the first day of the month, and so on.

Automatically detect the shift an employee is in

AttendHRM can handle rotating, overlapping, and complicated shift schedules. If the shift plan changes very often, AttendHRM can even detect the shift an employee is in; this helps to calculate late-in, early-out, overtime and so on; fully automated.

Collect data from Biometric devices across the globe

AttendHRM can communicate with devices across the globe even over internet or mobile network. Just configure the devices and software and forget it, AttendHRM will notify you if any device goes down.

Generate a report with multiple languages

AttendHRM supports Unicode and hence many languages. You can store data in multiple languages and also generate reports out of it. Unicode covers all of the languages that can be written in the following scripts: Latin, Greek, Cyrillic, Armenian, Hebrew, Arabic, Syriac, Thaana, Devanagari, Bengali, Gurmukhi, Oriya, Tamil, Telugu, Kannada, Malayalam, Sinhala, Thai, Lao, Tibetan, Myanmar, Georgian, Hangul, Ethiopic, Cherokee, Canadian Aboriginal Syllabics, Khmer, Mongolian, Han (Japanese, Chinese, Korean ideographs), Hiragana, Katakana, and Yi.

Try a free software

 Lenvica offers free attendance software AttendHRM which can be downloaded from http://www.lenvica.com and be used in small firms with up to 30 staff members. The software packages are available separately for Attendance HRMS and Payroll and also as a standalone system with these modules integrated. Desktop, Web and Cloud versions are also offered depending on the size and requirements of organizations.

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Do you really need software to manage employee attendance

Software for managing attendance is used only by few companies. The others may be comfortable in managing it manually since they are used to it. Most existing attendance software simply considers the punch ins and outs and uses this data to process salaries. This method of processing payroll is now outdated. With newer software, it is possible to automate approvals and HR rules, generate reports based on real-time data and helps match the supply of staff with the demand of manpower. Now companies are looking for a complete Human Resource and Leave Management solution with Time and Attendance Management.

Here are some compelling reasons to use software for attendance management:

  1.     Any time Real time access to employee details

 Employee Self Service and Management Self Service use time and attendance data for making better decisions. By using these, managers can access the employee data any time, view real time reports of the employee’s attendance details and edit details without the need to contact HR department. Managers can thus get the details they need exactly when they need without waiting or depending on others.

  2.     Save money and time

 Using such a Management software can bring down the overall cost and time. It can reduce malpractices by employees who may tamper with the system and the time spend on calculating the hours of work.

  3.     Implement best practices and compliance

 Using a Attendance Management software can help implement best practices and improve the standards. This will motivate the employees to be punctual and work more effectively and efficiently. It also helps in complying with the labor law and can save the organization from lawsuits against the employer.

  4.     Administration and Reporting

 The software should help in editing data, reporting and standardizing policies and procedures. They also reduce errors, process faster, reduce manual work and automate running the payroll process complying with labor law. Better HR Management helps improve customer service. ‘

  How it can be implemented?

 Several Attendance Management software are available depending on the size of an organization and their budget. They are also available based on licensing model. Implementing Attendance Management integrated with HR and Payroll Management will be beneficial. Try a free or a demo version of the software before purchasing it.

  Try a free software

 Lenvica offers free attendance software AttendHRM which can be downloaded from  http://www.lenvica.com and be used in small firms with up to 30 staff members. The software packages are available separately for Attendance HRMS and Payroll and also as a standalone system with these modules integrated. Desktop, Web and Cloud versions are also offered depending on the size and requirements of organizations.

 Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

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Provident Fund – Universal Account Number

Universal account number or UAN is a unique number given to every member of Employees Provident Fund. This 12 digit number links various EPF members ID. The UAN does not change in lifetime. You can change many jobs, but this number will be with you. This number does not replace PF number. Rather, it is an additional number. Every employee gets the universal account number. Currently unemployed can also get the UAN. Even a student can also get UAN upfront before joining the employment. Within six months EPFO has successfully allotted the UAN to all the current employees. Now it has given this facility to the trust PF members and unemployed PF members. I recommend that you should get your UAN number as soon as possible. Fortunately, for the UAN you don’t need the employer. If your employer didn’t tell you the universal account number, you can get UAN online. EPFO is trying hard to establish direct connection with employee and reduce the role of employer. You must be aware of the high handedness of many employers, because of the PF key

Features of Universal Account Number • An employee will get only one universal account number • You will have same UAN in different jobs within the country • Change jobs as much as you want, the EPF will follow you • This number would be attached to your identity • The KYC documents are used for authentication of the universal account number • The EPFO portal issues the UAN. The Employers tell UAN to the employees

THE FOLLOWING DOCUMENTS ARE ACCEPTED AS KYC DOCUMENTS: • Bank Account Number • Driving License • Election Card • Passport • Ration Card • ESIC Card

How to activate EPFO UAN? You can access your UAN by visiting the UAN Member Portal Website. First you need to activate your UAN by clicking on the link called” Activate your UAN” on the portal. You should keep his/her Member ID, Mobile number and UAN ready while trying to log-in. You will receive your UAN from your employer. You need to follow the steps listed to activate your UAN. • Visit the link: http://uanmembers.epfoservices.in/uan_reg_form.php • Enter your mobile number, UAN and EPF account details. • EPFO will send an authorization PIN to your mobile number, once you enter the aforesaid details. • Submit the PIN received in your mobile and activate UAN. • Generate your login ID and password to complete the registration process.

10 Benefits of Universal Account Number (UAN) To the Employee • You can link all of your previous PF account at one place • EPF Transfer has become very easy. It can be done automatically • EPF balance from all of the account gets transferred automatically • You can easily take loan from the PF account. The process would be online soon • You will get monthly SMS update of PF contribution • You can easily check and download your PF passbook any time • Employer cannot blackmail you because of the EPF. He would not be able to withhold the PF of an employee • If you link your Adhaar with UAN, you can withdraw PF without employer’s signature. • You can update your personal details online • You will get to know whether your company is depositing PF on time or not as both mobile alerts and online checking facilities are available

You need to submit the following documents to link the member ID of a new organization to UAN: • Any KYC document. • Bank account details including Bank Account Number, IFSC Code and Branch Name. • Last working day of the previous company. • UAN provided by the previous organization.

In case an employee does not have an UAN, then she/has to submit the following documents: • Bank Account Number. • IFSC Code. • Branch Name. • Last working day of the previous company. • PF Account number of the previous organization.

How EPFO Issue Universal Account Number (UAN)?

Steps for Existing Employee • EPFO itself has allotted the universal account number of all the contributing members. • Employers download these universal account numbers of it employees. • EPFO has directed the employer to tell the new universal account number to every employee. • Further employer would upload KYC details of the employee. • An employee can also upload his KYC. Then employer needs to verify it.

Steps for New Employee • The employer submits the first PF contribution of new employees. • These new members without UAN will be intimated to the employer through the OTCP (Online transfer claim portal). • The employer has to fill the details of these new employees in the OTCP. The employer would also fill UAN of the employee, if she has any. • If the employee doesn’t have UAN previously, then the employer can generate the new UAN for him through the portal. • If the employee has the UAN, then the employer has to verify it from the previous employment. The new employer can view the details of previous employment through the OTCP using UAN. After verification of personal detail the employer approves existing UAN for the employee. • In the next step employer uploads the copy of KYC documents.

Know UAN at The EPFO Portal

Initially EPFO has entrusted employers to distribute the UAN to its employee. But, for some obvious reasons, most of the employers did not disclose UAN to its employees. Therefore, despite allotting UAN to 5 crore employees, only few lakhs people registered at UAN portal. While, UAN portal gives you the direct link to your PF account. Now, EPFO gives you the facility to know your UAN online. Once you get the UAN, Activate it online. After the activation, you must upload KYC documents. This will be very beneficial in future.

What About Old PF account?

There are more than 6 crore inoperative PF accounts. Rs 26,000 Crore is lying in these accounts. The UAN will also solve this problem. At the UAN portal you can easily link your previous PF accounts. If you KYC details matches with the old PF accounts, the linking will complete within a month. However, if you don’t have PF account number or your old company is shut now, even in this situation you can track your old PF account and link it to the UAN. PF department has actively started to identify the inoperative accounts. It has made an online page to trace the old inoperative account. If you are in such situation, use this EPFO Inoperative Account Help Desk an do share your experience with Plan money tax. If for any reason you are not able to link your previous account with UAN, you can use old online process of PF transfer.

Convenience of New UAN Member Portal EPFO has also introduced a new portal for members based on UAN. You should register in this portal. The registration in this portal will give you greater convenience about all EPF matters. It is like the key in your hand.

Facilities at UAN Member Portal: • You can check your UAN allottment status • You don’t need to check the PF balance through SMS. You can download/print your EPF passbook anytime • You can download/print your UAN card • You can link all your previous PF accounts with UAN. The name should be same • You can file PF transfer or withdrawal claim online • You can view the status of PF claim online • You can update your KYC

Attend HRM is an payroll software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

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Attendance Management

Yes, Time and Attendance software is the only way out to manage attendance efficiently and prevent the loss. The most valuable asset to any successful company is their workforce. Yet many companies still utilize out-dated and unreliable methods in time – attendance management incurring losses although they spend a fortune for the purpose.

 Advantages of Time Attendance Management in AttendHRM

Time saving

Manage critical employee information easily

Easy work force scheduling

Monitoring the attendance efficiently

Monitoring absence, leaves, overtime, late comers, early goers etc

Monitoring employee’s performance

Integrate with payroll for easy and faster payroll processing

Integrate with biometric/swipe card devices to generate attendance information automatically

With all the above features and advantages, AttendHRM-Time and Attendance software is the best solution for managing attendance efficiently. It will be a one-time investment for life long usage.

Attendance management is the act of managing attendance or presence in a work setting, which maximizes and motivates employee attendance thereby minimizing loss. If you are on loss due to employee downtime, then it is time to opt for a good time attendance managing system.

A few reasons to implement an attendance management software:

 1. Saves you lots of time and money

Managing attendance manually is a very tedious and time-consuming process. As the number of employees grow the task becomes quiet more exhausting. Similarly, the entire operation can also prove to be very costly in case you decide to hire a professional agency for this purpose. By using a attendance management software, all this can be automated.

 2. Promotes optimal and consistent attendance at work

Once you start using time attendance management software, you have each employees work record for every minute. That is you have the exact performance record for each employee. This in turn ensures the employees maintain consistent performance i.e. attendance.

 3. Ensures proper utilization of the human resource capital

Manual employee scheduling is another hassle in attendance management. Proper allocation of manpower to different departments and fields of work is really important for a good outcome. This can be made possible by using employee scheduling or work planning incorporated with a good attendance management software.

 4. Ensures maximum productivity

Ensuring that every single minute of constructive work is recorded and rewarded properly will act as a motivation for the employees who will then strive to put in greater efforts and hence enhance the overall productivity of your business.

 A good time attendance management software can automate the following for you:

1. Accumulate the attendance data for each employee from the time attendance device. 2. Automatically mark in time, out time, overtime, late entries, early outs, absence, leaves etc. 3. Overtime, work time and leave management. 4. Load attendance data into payroll software for payroll processing 5. Generate reports on attendance, leave, overtime, holiday and so on. 6. Efficient work planning/scheduling for employees.

An automated attendance management software will not only make the entire process simple, it will also provide a well-structured and analyzed report of the pattern of employee attendance and time management, which can further help you in allocating and using the human resources in your organization to the maximum possible benefit.

Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions,developed to solve complex HR software needs of small to large organizations.

[stevelenvica]

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

[stevelenvica]

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

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Setting up an Access Control System

“Access Control Devices ensure that only authorized personnel has access to restricted premises”

Components in an Access Control System

An Access Control Systems include the following components: 1. A Master Device (Employees punch on this device while going IN to the restricted area) 2. A Slave Device (Employees punch on this device while going OUT of the restricted area) 3. An Electro Magnetic Door Lock(EM Lock)

A connection diagram of a typical Access Control System is below:

Prerequisites

1. Power: The device connects to 220V Power supply through an adaptor. A power source should be available close to the proposed location of the device. There should not be any interruption in the power supply, so a UPS is recommended.

2. LAN: The device should be connected to the LAN so that the software can communicate with the device. The client should provide connectivity to the hub/switch/modem of the LAN with a network cable.

3. IP Address: The device should be provided with a unique IP address within the LAN. Consult your network administrator on this.

Choosing the location

1. The Master device should be installed at the entrance of the restricted area, and the slave device should be installed at the exit. The devices should be located close to the door they are controlling. The arrangement should be in such a way that it is easy for employees to punch as they walk in or out.

2. It is recommended to fix the devices at a distance of 4 Feet from the floor level.

Fixing the device

The device should be fixed on a wall firmly so that there are no shaking while punching. It is recommended to make the installation at the supervision of an access control expert. The devices are shipped with screws and fixtures required in the installation. The installation procedure requires drilling holes on the wall.

Cabling

It is recommended to conceal the device in the wall or in a wooden box so that it’s not possible for users to unplug the Power or LAN cables from the device.

Punching

In a fingerprint access control system it’s recommended to register at least 1 finger from each hand. Fingerprint registration should be done carefully. The devices are capable of showing the quality of the registration. Ensure that the registration quality is close to 100%. If fingerprint registration is not done properly, there could be problems identifying, when the employee punches. If an employee continues to have problems punching, it’s recommended to delete the fingerprints and re-register again, ensuring good registration quality. In some cases, though very rare, the fingerprints may be impossible to be read. This can happen if the employees are working with chemicals, or if their fingers are too dry. In such instances, proximity(RFID) cards may be issued to those employees.

Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

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Automated Payroll Processing

Being intelligent humans, we should utilize the best qualities of computers, especially, the speed, accuracy and automation capabilities. If you are stuck with the traditional, time consuming, error prone, manual payroll processing, it’s time to automate.

Should I upgrade to automated payroll software?

A few compelling reasons to upgrade to an automated payroll software:

1. Saves you lots of time and money: Manual payroll processing is tedious and time consuming. Consider keying in attendance, leave data for all your employees into an excel sheet for processing every month end. It’s quite some work. This can be completely automated.

2. No manual intervention, hence highly accurate: Humans are intelligent but they are slow and inaccurate, hence it’s wise not to rely on humans for lots of calculations. Let a computer do all calculations and processing quickly and with high accuracy.

3. Allows you to process payroll at the last minute, and very quickly: Payroll is to be processed with attendance and leave data. And you will have to wait for the last day of the month to get these data. If you want to pay your employees on the next day, you have hardly any time to do the payroll processing. So, the processing should be really fast, no matter how many employees you have.

4. Automated payroll processing even if geographically distributed: Imagine processing data from one centralized location, even though your organization has branches across the globe, and still completely automated with attendance and leave data.

Payroll processing in minutes?

Payroll processing in minutes? It’s not a fiction; the best payroll software can really do the following tasks in a few minutes.

1. Process your payroll with attendance and leave data: You should be able to pay your employee for every minute of overtime he does. Also, may be you want to cut pay for every minute he is late. Payroll processing should also take leave balance and entitlements into account.

2. Send pay slips to employees: Right after processing, email pay slips to all your employees. Also, employees should be able to view their pay slips whenever they want, wherever they are!

3. Email salary transfer information to banks: Statements should be forwarded to banks to perform a salary transfer to the employees.

4. Process your income tax, generate statutory reports: Income tax should also be processed with other payroll components. The automated system should also generate statutory reports required by your government.

Attend HRM is an payroll software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

[stevelenvica]

Attendance Management

Yes, Time and Attendance software is the only way out to manage attendance efficiently and prevent the loss. The most valuable asset to any successful company is their workforce. Yet many companies still utilize out-dated and unreliable methods in time – attendance management incurring losses although they spend a fortune for the purpose.

Advantages of Time Attendance Management in AttendHRM

Time saving

Manage critical employee information easily

Easy work force scheduling

Monitoring the attendance efficiently

Monitoring absence, leaves, overtime, late comers, early goers etc

Monitoring employee’s performance

Integrate with payroll for easy and faster payroll processing

Integrate with biometric/swipe card devices to generate attendance information automatically

With all the above features and advantages, AttendHRM-Time and Attendance software is the best solution for managing attendance efficiently. It will be a one-time investment for life long usage.

Attendance management is the act of managing attendance or presence in a work setting, which maximizes and motivates employee attendance thereby minimizing loss. If you are on loss due to employee downtime, then it is time to opt for a good time attendance managing system.

A few reasons to implement an attendance management software:

1. Saves you lots of time and money

Managing attendance manually is a very tedious and time-consuming process. As the number of employees grow the task becomes quiet more exhausting. Similarly, the entire operation can also prove to be very costly in case you decide to hire a professional agency for this purpose. By using a attendance management software, all this can be automated.

2. Promotes optimal and consistent attendance at work

Once you start using time attendance management software, you have each employees work record for every minute. That is you have the exact performance record for each employee. This in turn ensures the employees maintain consistent performance i.e. attendance.

3. Ensures proper utilization of the human resource capital

Manual employee scheduling is another hassle in attendance management. Proper allocation of manpower to different departments and fields of work is really important for a good outcome. This can be made possible by using employee scheduling or work planning incorporated with a good attendance management software.

4. Ensures maximum productivity

Ensuring that every single minute of constructive work is recorded and rewarded properly will act as a motivation for the employees who will then strive to put in greater efforts and hence enhance the overall productivity of your business.

A good time attendance management software can automate the following for you:

1. Accumulate the attendance data for each employee from the time attendance device. 2. Automatically mark in time, out time, overtime, late entries, early outs, absence, leaves etc. 3. Overtime, work time and leave management. 4. Load attendance data into payroll software for payroll processing 5. Generate reports on attendance, leave, overtime, holiday and so on. 6. Efficient work planning/scheduling for employees.

An automated attendance management software will not only make the entire process simple, it will also provide a well-structured and analyzed report of the pattern of employee attendance and time management, which can further help you in allocating and using the human resources in your organization to the maximum possible benefit.

Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet, Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

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How to choose the right Time Attendance Devices

Time Attendance Devices are required to effectively monitor employee attendance. The need for a time attendance monitoring system grows with the number of employees you manage. But choosing the right devices may be a difficult task, unless you are an expert.

Let’s go through a few points that will help you with choosing the right time attendance devices for your requirement.

1. What type of time attendance devices are you looking for?

a. Proximity Card Readers (RFID Devices) b. Biometric Devices (Fingerprint, Retina scan devices) c. Hand Punch Devices

2. Do you also require access control?

Time attendance devices can also work as access control devices. In this case, the devices will control entry/exit to your company, thereby providing accurate data for tracking employees.

In this case, you will need a device for each door that is used for entry/exit. So, the number of doors used for entry/exit is to be determined. Also, you may need only access control to certain area in your company, a server room, for example.

3. How many employees are expected to be punching at the same time?

If you have too many employees punching at the same time, you require a device that is fast in identifying. Some biometric devices may consume a few seconds for the identification process, which may result in a long queue if you have too many employees rushing in at the last minute.

4. Storage Capacity of the device.

Time Attendance Devices can store only a limited number of transactions. If you have lots of employees, you should choose a device with large transaction storage capacity.

For eg. If you have 1000 employees, and on an average your employees punch 5 times a day, there are 5000 transactions in a day. So if you choose a device with a storage capacity of 50000 transactions, you will have data for 10 recent days.

5. How many locations/branches do you have?

If you have different locations and you want to monitor employees from a centralized location, then you need devices that support TCP/IP communication. In this case, you also need a software like ‘Attend HRM’ to collect all the attendance data into one centralized location for processing.

6. Which device manufacturer to choose from?

Well, if you already found a few devices with the criteria above, it’s time to pick the right manufacturer. Feel free to speak to the time attendance experts at Lenvica and we will suggest the best devices for your specific requirement

Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet,Download Now!

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.

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Payslip Software and Payslip Formats

Here are some points to consider before you finalize on your payslip software.

1. Contents of a payslip

A payslip usually contains the company name, details about earnings, deductions and net pay. Do you need something more? Probably you also require a company logo, a short address, space for a company seal, and space for employee to sign. You may also require an attendance, leave and income tax summary within your payslip.

2. Customizable Payslips

Is it possible to customize your payslips as you want? Can you decide what appears in your payslip and what not? You should be able to decide and control what appears on your payslips. The payroll software should allow you to design your payslip.

3. Payslip with leave balances

It would be good for you and for your employees, if you were displaying leave balances in payslips. In this case, the payslip has clear information about how many leaves he is entitled to, enabling him to plan his leaves in the upcoming month.

4. Payslip with YTD

YTD stands for ‘year to date’, and is widely used nowadays. Basically, YTD is the total of transactions from the start of the financial year up to now. For eg. If you are on the last month of the financial year, the YTD for ‘Basic Pay’ shows how much you received as ‘Basic Pay’ for the whole year.

5. Payslip with carry forwarded values

It is handy to pay out employee wages rounded to the nearest multiple of 10 or to the nearest integer. But in that case, there should be an option to automatically carry forward the residue to the next month.

6. Payslips with different currencies

Sometimes, you want to pay your employees with different currencies. An employee working overseas gets paid in USD, but the payslip is generated at your place. So, in that case, you want to pay some of your employees in USD, and the others in local currency.

7. Calculation History for each payslip

Every payslip is a result of some calculations, but how to verify if the values are correct? You just cannot blindly trust a payroll software, you need to verify and convince yourself. A good payroll software should have a calculation history for each item in the payslip, thereby providing clarity on calculations.

8. Bulk email of payslips to employees

You may have several employees, and you are ready with your payslips, but how to send it to all your employees? If you have just a few employees, it doesn’t matter. Otherwise, it does matter, and it should be possible to email payslips to your employees in a few clicks, if you have a good payroll software.

Attend HRM is an payroll software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet,Download Now!

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Stop Late Comings. Motivate Employees.

As an HR person, you always had this difficult problem of managing latecomers. And many times you tried convincing yourself that some employees are too hard to change, no matter how you motivate them.

Here are some points to stop late comings forever, with guaranteed results.

1. Track your employees with an accuracy of minutes

The first and foremost thing to do is to record employee in/out times accurately. As a human, it’s impossible for you to track an employee every time he comes in or goes out. You can automate this by using a time attendance device. If you don’t have one, buy a new one; it doesn’t cost much.

2. Attendance tracking, with an option for manual editing

Time Attendance devices are very accurate in tracking your employees. But as a manager it should be possible for you to add, delete or edit data coming in from time attendance devices. Sometimes, one of your employees is late because he was on a client visit. Your time attendance device will indicate it as a late coming, but as a manager you want to change the data to include the fact.

3. Consolidate and analyze your findings

So you had been tracking employees for some time; now, consolidate your findings. Create employee wise monthly or weekly reports on latecomers. Also create department wise reports on latecomers. Analyze how many hours were lost because of latecomers.

4. Present your findings to your employees and management

Send monthly attendance summary reports to each employee, at the end of every month. Let the employees know that they are being traced. Send department wise attendance reports to department managers.

5. Implement new company policies

If your company doesn’t have good policies on late comings, create new policies. For eg. If an employee is late for more than three times a month, he loses salary for a day.

6. Motivate your employees. Find employee of the month.

As you have accurate attendance data, find the employee with the best attendance record for the month. Display the information in your notice board, publish it in your internal website, and motivate other employees.

Just imagine doing all these manually; it’s nearly impossible. You really need a software that can automate all these. A good HR software can do the following for you:

1. Interprets data coming in from a time attendance devices 2. Allows manual editing of interpreted time attendance data 3. Generates consolidated employee, department wise reports 4. Sends consolidated reports to employees and management each month end. 5. Processes salary considering your attendance rules and company policies. 6. Generates attendance summary to find the employee of the month.

Attend HRM is an attendance software which can do all of the above and much more for you. If you haven’t downloaded Attend HRM yet,Download Now!

[stevelenvica]

Lenvica supplies comprehensive Human Resource Software Solutions for complete HR Management. With years of experience specializing in development of HR software, the Lenvica software portfolio include Attendance Software, Payroll Software, Leave Management, Shift Management, Project Management solutions, developed to solve complex HR software needs of small to large organizations.