#BestVisitorManagementSystem

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SecuViz is the best visitor management system vms in Nairobi, Kenya. It is a smart solution to record, track, and streamline the movement of visitors.

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It's time to manage your finances with a financial management system to monitor your finances to improve the reliability and productivity of your work. Explore our service pages to know more.

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Adopting mobile strategies in the workplace is enabling businesses to drive employee productivity, achieve supply-chain optimization, use enhanced marketing communication tools...

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Looking for the best Visitor Management System for your business?

Easily monitor your facility's guests and visitors with the visitor management system from CuteVMS.

Place a Live Demo @ https://bit.ly/2Tmgtl8   Enquiry - itenquiry@cutechgroup.com

Call - +65 6904 2340

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From the simple daily tasks to successful financial management and major corporate events. Gfacility helps you to work smarter, manage more effectively and achieve results more easily. Keep your team performing, your customers coming back and your business growing with our Facility Management OS. Get even better results today!

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With a smart reporting feature, you can easily watch your cash flow situation. Our Financial management system software helps to make your work easy and planned. Stay Connected.

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The reception desk is the first point of contact for your visitors, and it's often a make-or-break interaction for clients. Easy sign-in processes, host notifications, and friendly greeters are some of the crucial communication elements in visitor management. Failure in one or more of these can lead to long lines, misunderstandings, and other situations that will hamper this initial interaction. An efficient visitor management system will prevent these pain points. 

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The Gfacility solution empowers you with the capability to add attachments in all formats. Have all the data structured and easily accessible in one convenient place: user manuals, warranty information, mandatory inspection lists, work reports, and photos.

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Cut down your manual processes by designing a fully customized workflow as per your need to track your visitor's data. Know more details about our best visitor management system today.

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Create cost centers that can be used throughout your Gfacility portal. Closely monitor the efficacy of all expenditures within your company. Identify processes that need to be updated, reduce expenses, and increase profit margins.

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Gfacility knowledge management is an easy-to-use interface for customers looking for answers to their problems without raising a ticket. The helpdesk has a simple interface for your team to update the FAQs, how-to articles, and tutorials according to respective roles.

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The Visitor Management System helps maintain your visitors with proper security and measures to track your productivity. You can manage the visitors in three ways. So, why are you waiting to track everything in one place without any worries. Contact us to get more information.

[secuviz857]

SecuViz is the best visitor management system vms in Nairobi, Kenya. It is a smart solution to record, track, and streamline the movement of visitors.

[secuviz857]

5 Subtle Benefits of a Visitor Management System

Visitor Management Systems (VMS) essentially function to manage visitors, track and regulate visitor movement and restrict visitor entry to unauthorized sections of any commercial or industrial premises. Visitor management systems streamline visitor flow and allow hosts to engage in transactions without overlaps.

While these are the more evident benefits of a visitor management system, there are several subtle benefits of employing a visitor management system in your business premises.

Here’s a glimpse of 5 subtle benefits of adopting a VMS for your organization or facility:

 1.      Creates a First Impression of Professionalism

 When visitors enter your business premises, think of the first few minutes of their interaction – even before the actual transaction has started. These vital few minutes weave a strong image in the mind of visitors about the business, the service offering and the brand.

Most often, this image creates a lasting impression about the organization and does not alter with subsequent interactions. A comprehensive visitor management system creates a positive first impression that reflects your business professionalism, value for time and orderliness and thoroughness of your security systems.

2.      Bolsters Security

 An advanced visitor management system can check the entry of miscreants by acting as a visual deterrent. Individuals who are not entering for a genuine transaction or business purpose will hesitate to reveal personal details – including display of authorized ID card and photograph that will be recorded on a system.

Moreover, to move within the premises, visitors are provided temporary badges or access cards that allow entry only to certain sections of the building or property, thereby ensuring additional security.

 3.      Aids Data Compliance and Access to Visitor Records

 A feature-rich visitor management system enables front-desk employees to collect, record and store multiple details – name of visitor, time, date, purpose and duration of visit, host name, etc. These can also be retrieved easily in case of any requirement.

Several industrial and business regulations are now including mandatory logs of visitors as a compliance practice. Data from VMS can aid compliance. From good-to-haves, visitor records are now transforming into must-haves for any commercial establishment.

 4.      Optimizes Time

 Employing a visitor management system allows you to schedule visits and meetings and share these schedules with prospective visitors. Upon arrival, front desk exchanges and screening are faster and hassle-free as compared to conventional systems since visitors can share their appointment details and these can be verified at a click.

Potential visitors can also pre-book appointments through VMS and hosts receive notifications. Hosts can accept, reschedule or reject the appointment request and plan their business days optimally. Reducing delays at the reception reduces the likelihood of delayed meetings thus saving time for both hosts and guests.

 5.      Facilitates Environment-friendly Practices

 Replacing visitor logbooks and paper-based systems with visitor management systems help organizations streamline visitor flow and administrative tasks while supporting environment-friendly practices. Use of paper is minimal except for visitor entry badges.

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BEST VISITOR MANAGEMENT SYSTEM IN NAIROBI

Traditionally, businesses have maintained manual visitor logs in the form of log books and paper-based registers. Visitors are required to write their information on these registers.However, such systems are slow, inefficient, unreliable, resource intensive, prone to manipulation, and not easy to use. Moreover, retrieval of data from such logs is cumbersome.

 As business complexities rise, it becomes increasingly difficult to work with a manual process. An automated visitor management system like SecuViz can help businesses:

Enhance professionalism

Beef-up security

Improve visitor experience

Minimize waiting time for visitors

Enable data archiving and retrieval

 Be In Control

An automated visitor management system allows organizations can take better control of the visitor movement within the location, and restrict their movement to only required areas. This leads to an increase in security as well.

Get Efficient

A smart visitor management also allows companies to plan their resources optimally. Visitors will be able to move through the location without the need for manual supervision. Businesses can also staff their front desk based on expected visitor flow, for efficient functioning.

With SecuViz, companies can optimize their visitor management process, and provide visitors a pleasant experience within their premises.

SecuViz is a future ready Visitor Management System for modern day businesses and establishments as well as gated residential estates

How It Works

SecuViz works with a 2-factor authentication process that ensures complete security and traceability. When a visitor enters the premises:

In case of frequent visitors, the details can be saved on to the system for easy retrieval. The visitor only needs to provide their mobile or ID number at the entrance desk. The other details will be automatically fetched. This allows quick access and reduces waiting time.

 VMS can also be used to manage visitors with prior appointments. The visitor will be given a link to fill in their details at the time of making the appointment. This allows you to create a pass in advance. The visitor will then only need to submit their mobile number and authentication details at the desk, to receive the pass. Self-help kiosks can be installed to further speed up the process.

 In addition to managing visitors, VMS can also be used in cases of emergencies. Messages, such as those for evacuation, can be sent to all those within the premises, filtered by location and division. The message will be received in the form of an SMS.

Getting Started with SecuViz

 Based on the type of location, there are different SecuViz VMS modules – the corporate module for company premises, commercial module for larger areas, which see lots of footfall, and a residential module for housing societies and buildings. These consist of varied components that can be integrated for secure visitor movement.

 VMS can also be integrated with comprehensive electronic security solutions, such as those available at USS. The visitor management system can be programmed to work in tandem with entrance control systems for a higher level of security at the location.

 Before installing VMS, it is important to analyze your existing visitor management procedure to understand how it can be fortified. The SecuViz team will guide you through the process, and help you identify the type of VMS module for your requirements. A customized plan is then created for your facility.

Installing SecuViz

 Prior to installation, a complete analysis is undertaken to check if the proposed system adheres to the policies and regulations of your establishment, and is compatible with the existing system. This ensures a smooth transition from your current system to SecuViz.

 The VMS module comes with several components that are linked together. These include encoders, card readers, card and barcode printers (with embedded modules), and credential encoders, among others.

 The components are set up at the site by the SecuViz team and integrated into your existing system. Linked over a secure IP, they can also be configured to different languages, for ease of usage.

Operating SecuViz

 SecuViz provides complete training to all your key personnel, regarding the role and operation of all components in the VMS module.

 When a visitor enters the premises, they would be directed to the front desk, where the staff member creates the entry pass. The visitor will be required to furnish their mobile number and ID proof. For a repeat visitor, only mobile or ID number will suffice.In case of a prior appointment, the entry pass can be created in advance using details provided by the visitor through an online form.

 The host can also choose to have a notification sent to their mobile and email, so they can be prepared to receive the visitor. When the visitor is ready to leave the premises, their information can be delinked, and the pass can be deposited in a drop box.

Maintenance

 At SecuViz, there is no compromise on after-sales service, as we believe in being with you along every step of the journey. Apart from deploying a team for installation of all components at your location, we provide on-site maintenance of all parts to ensure they run smoothly.

 In addition, there is a dedicated support center to resolve grievances and handhold users. The same can be reached either through phone,  Live Chat,  or Email. Whatever be your issue, we are available to provide solutions, both remotely and on-site. We are also open to your feedback and suggestions on how the system can be improved upon.

 As business complexities rise, it becomes increasingly difficult to work with a manual process. An automated visitor management system like SecuViz can help businesses:

  Enhance     professionalism

Beef-up     security

Improve     visitor experience

Minimize     waiting time for visitors

Enable data     archiving and retrieval

Gain     insights by analysing visitor data and trends

Meet     statutory requirements

Allow restricted     access to doors, elevators, and turnstiles

Meet     specific security needs as per policy mandates

Maintain     confidentiality of visitors’ personal data

Automatically     inform hosts about visitor arrival

Allow hosts     to schedule appointments and get visitor passes

Reduce     crowding at the reception

Address     security concerns

 SecuViz is the future of visitor management. It is designed by keeping in mind the specific needs and documentary procedures prevalent in East Africa. For example, SecuViz is capable of reading, and automatically capturing data from all the major local ID card types accepted locally.

We are mindful about the needs and requirements of a modern-day business, its challenges, expectations, and constrains. SecuViz holds immense benefits compared to a manual system.