vizitorapp-blog

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Who's Your Reception- Is It Visitor Management Solution?

A visitor is a guest who might be invited but there are times when a guest comes uninvited. Your building can be anything; real estate property, school premises, hospitals, general workplace or a site in remote area and guest can arrive any time at any location. It is great if you have a reception but if you can’t arrange for one and obviously, yourself cannot be 24/7 available, how does your surveillance work then? Let’s be candid, it is not always about an incident but we all want to be sure that we do have security and privacy to our belongings; the good news is technology does it all for us. You need visitor management solution which works with your visits in a hassle-free manner.

How does it work?

We all visit offices, real estate sites and buildings wherein we are requested to fill a register or sheet of paper to disclose our identity and tell our purpose of visit. Similarly, there are other processes of check-in where the visitor is provided with visitorID and information noted on the PC spreadsheet. This one though is better but still, there is no virtual security. Let us point out what the professionalism of visitor management solution will bring to a building;

•       Digital check-in which eliminates all paperwork

•       Security; guests photograph is captured

•       Constant notifications and great first impression in minds of the visitors

•       Analysis of the full database of the visitors can be done anytime

•       Available on Smartphones; Gives host the choice to accept, reject, speak or message the visitor

•    Timings of the visitor’s stay noted as well as actions if required can be taken

Places where the solution proves useful

The technology to monitor visitors is a fabulous option for any building to go for. But deploying the software in the right workplace is equally significant. Here are a few places where the visitor traffic is more in number and keeping an eye on them is also necessary.

-    Hospitals

-    Hotels

-    Airport

-    Salons

-    Schools & Universities

-    Society buildings or properties

-    Restaurants

-    Shopping malls and stores

-    All offices entertaining daily traffic

These buildings require maximum security but at the same time are for public service so the movement is tremendous. Let us have a few real-life examples; Parents in school want protection for their child and having visitor management can provide them substantial school security. Residing in an apartment of society, one leaves behind his family and expensive belongings and as such these solutions have a whole record to protect against theft or any other crimes that take place in any society.

Visitor management system software- how to get one?

The software is available globally, let us assume you live in India all you need to find on the internet is “visitor management system India” and multiple sites emerge with indicating their features. Several companies have Demo versions where they allow a real-time look of how the software works.

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Grow Reception efficiency in one effortless step!

Reception at any organization or workplace is the most busy place. It is the first place that is visible to any person entering the front door therefore a warm welcome can speak volumes about how the company will treat its customers. Visitors entering and leaving, attending phone calls and other deliveries to manage, its no doubt receptionists often look stressed. Receptionists often need to juggle multiple responsibilities and assist the administrative staff with managing the office work flow. While many people view the role of receptionist as not so important, and this is not true. The role of the receptionist is vital for smooth running of any organisation.

Hiring a virtual and digital visitor management system plays a crucial role in the daily success of your organization. Below are some tips for a visitor management solution increases the productivity and efficiency of your reception.

1) First impressions matter: First impressions are really about the overall initial interaction of the guest. No matter how exceptionally you design your reception area, a rough arrival with manual logbook,pen and paper intimidates your valuable guest. Visitor automation systems facilitate smooth arrivals whether the guest is expected or unexpected which leaves a mark on intruders mind. A positive experience at your reception helps to build customer loyalty, put clients at ease and create a favourable first impression.

2) Ability to assist independently: When a guest arrives at your doorstep and registers on visitor management system’s tablet/kiosk, it allows the visitor to check-in for themselves and that too without waiting in a queue. Its high level automation works very efficiently on ease of a touch. Checking-in visitors becomes an easy task without any external help of staff involved. It is easy to navigate and assists the visitor exceptionally well because the visitor management system for offices can be customized briefly according to the need of the workplace.

3) Exceptional time management:

Visitors can be pre-registered by host and that way they can also schedule a meet for future that means all the details can be added ahead of time. It also notifies the visitor on his personal device about the scheduled appointments whereas the host can also interact through the visitor registration software. This automatically reduces the chances of any mis-conceptions and saves ample amount of time. Visitor management softwares work efficiently well when there are multiple guests to attend and saves the time wasted at registration desk and workload involved.  

4) Maintain Visitor database and safety of the workplace:

Modern visitor management solutions allows you to capture photos and print badges that easily helps to identify who is in your office building at any given time. It also gives the ability to study variety of visitors patterns and record their details securely that can be retrieved easily on your dashboard. To enhance visitor management security, visitor dashboard shows current status of all the visitors inside the premises, status of registered visitors, pre-registered visitors and many more valuable insights that never compromise your office security.

5) Better than hired receptionist:

The best visitor management systems boost productivity, providing easy to use registration process and attending every single intruder at the front door. A manual receptionist  and an ancient form of registration makes the process intimidating and boring. A digital virtual receptionist never calls in sick, is never late to perform, doesn’t take vacation or even a break for lunch.

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Some Of The Best Visitor Management Software That Will Help You With Their Best Features

Maintaining each and everything properly is a very important part of our life. People should use this visitor management system software to maintain everything properly. Visitor management software has become an important part of our life nowadays because they help out people in every possible way. This visitor management software help out people in marking the check-in and check-out the visitors properly that are entering the company. This software also helps people in making or managing proper data and records of the people whom to visit the company or site for any kind of purposes. That’s the reason why visitor management software is important in our lives. Some of the top best visitor management systems that help out people are mentioned below:

TrackTik:

This is visitor management software that helps out people in managing all the records and details of the people who are entering the company, office or site for any kind of purpose. This visitor management software is rated the top-best visitor management software due to its features.

This is most commonly used software. Thus, this type of management system is a web-based management system. 

eLogger: eLogger is also the top-rated visitor management system that helps out people with its different types of features.

This eLogger visitor management system helps out people in maintaining all the data properly and safely. They are not only meant for creating the check-in and check-out but also help people to make everything properly maintained and recorded.

These management systems also maintain different types of book records and thus are rated the best management systems. 

Loobipad: This one is also a visitor management system that helps people with its advanced features. People can easily make everything safe and secure.

These are the visitor management systems that help out the front offices of the company in tracking the people who have visited the site for any kind of purpose.

This is a visitor management system that works on an iPad and this is software which is rated five out five for its working.

In simple words, it is a GDPR-complaint solution to manage all the records of the visitors in an unexpected professional way. 

SMS visitor management system: This is a visitor management system which is having so many different types of features. 

These are the visitor management systems that send all the notifications about the visitors to the host’s bodies handling it.

It is a web-based visitor management system. This type of visitor management system enables sending up of SMS, messages and emails to the visitors or the employers of the company and office about the particular thing or event taking place over there.

These are some of the top-best visitor management software that will help out people to maintain everything in a proper manner. People can have a visitor management system at their homes for any kind of purpose.