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Document Scanning

Document scanning is a term often used, but is a process that is very different than document conversion or remediation. Document scanning results in an imaged version of a document, or an electronic copy of the paper document. It is just a picture of the document without any intelligence, ie. the ability to search or cut and paste into other documents.

Document Conversion

Document Conversion goes beyond basic scanning and includes the OCR (Optical Character Recognition) version of the text within the document.

 https://www.coralfusion.com/digitization.html

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A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

 https://www.coralfusion.com/whatisdms.html

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Digitization is of crucial importance to data processing, storage and transmission, because it "allows information of all kinds in all formats to be carried with the same efficiency and also intermingled". Though analog data is typically more stable, digital data can more easily be shared and accessed and can, in theory, be propagated indefinitely, provided it is migrated to stable formats as needed. This is why it is a favored way of preserving information for many organisations around the world.

 https://www.coralfusion.com/digitization.html

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Paper documents have long been used in storing information. However, paper can be costly and, if used excessively, wasteful. Document management software is not simply a tool but it lets a user manage access, track and edit information stored. Document management software is an electronic cabinet that can be used to organize all paper and digital files. The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats gets imported. Web based document management software are becoming the staple of the industry.

 https://www.coralfusion.com/whatisdms.html

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Coralfusion technologies provide fully managed and professional scanning services.

We understand that taking the step to have your documents scanned can be a difficult decision, with cost, security and accessibility being major factors in that process.

Coralfusion technologies has produced high-quality document digitization services. Our digitizing services have converted hundreds of millions of small and large format documents.

https://www.coralfusion.com/digitization.html

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Imagine software that allows managing document related processes easily and working more efficiently by centrally storing all incoming, outgoing and internal documents. Imagine that this software helps to perform in a quite shorter time practiacally all document management and administrative tasks.CDOC Document management system helps to perform all this and much more.

 https://www.coralfusion.com/whatisdms.html

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Document Scanning and Document Digitisation service provider in Chennai

 https://www.coralfusion.com/digitization.html

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Easily locate, share and store documents in a single location.

Integrate with multiple systems and applications.

Automate and streamline workflows.

Increase security and reduce risk.

Keep documents in an accessible central location for easy filing and retrieval.

 https://www.coralfusion.com/whatisdms.html

#documentmanagementsystem

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Many factors go into figuring the expense of scanning and indexing your documents. The state of your documents and what number of list fields you'd like to assume the greatest job in the last cost..

When we price a job we consider the following details to give you the best scanning price per page.

·         Scan Volume Size

·         File Condition

·         Metal Content (paper clips, staples, binder clips, etc.)

·         Paper Color (like colors vs. various colors)

·         Paper Size (same, different)

·         Drawings

·         Index Fields

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Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.:

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·         Increases productivity with less cost.

·         Enhance security through protected access.

·         Helps to implement electronic work flow.

·          Avoids transcription errors.

·         Prevents the important documents from disasters/damage.

·         Provides a safe backup for your data.

https://www.coralfusion.com/digitization.html

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·         Flexibility to choose hardware and software.

·         Storage Space at Low Cost

·         Integration with own ideas

·          One time license Costs.

·         Security based on Company Policy

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We Offering Document Scanning and Digitisation services in Chennai. Also, one of our product CDOC is the Best Document Management System to provide complete Digitalisation Solutions. Our Solutions: Document Scanning Services in Chennai Document.less space than their physical complement.

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Document Management System is used to Scan, Index, Store, Retrieve, Process, Control and Distribute critical business document safely and securely. Document Management Systems usually save information on cloud servers or on-premise servers. These automated storage spaces often take up less space than their physical complement.

Usually, a document management system will include the following functions:

Capturing: In order for paper records to be useable by the document management system, they must be scanned in. For companies that need to carry out this manner and who have many paper documents, this may be time wasting and costly.

Metadata: Metadata is used to classify the document so that it can be recovered later. It can include keywords, date, author, etc. The user is often asked to enter this metadata or the system may excerpt it from the document.

Indexing: There are many different forms, and a great indexing system is essential. The index function will use metadata.

Searching & Retrieval:The document management system's search function is one of its most crucial elements. Search functions can be more or less difficult, allowing for searches by parts of the document's metadata, or by exploring the actual document for keywords/expressions and using analytical analysis to resolve connection.

Versioning: Storage and management of different versions of documents - valuable for documents that require constant updating. Allows approved users to return to earlier versions.

Administration & security: 

Any IT system needs to be controlled and policed. Users require different levels of permission, with certain more delicate functions/documents being available only to selected users/administrators. Document management systems will also have backup systems in place in case of disasters. System is used to Scan, Index, Store, Retrieve, Process, Control and Distribute critical business document

#documentmanagementsystem

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CDOC is a On-premise and Cloud Based Document Management System where you can store, edit , manage and track your business documents and maintain it in an organized way. The useful features in the CDOC helps to handle all the files of your team within this single application.

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Digitization essentially refers to taking analog information and encoding it into zeroes and ones so that computers can store, process, and transmit such information. According to Gartner's IT Glossary, “Digitization is the process of changing from analog to digital form” – a definition few would disagree with.

https://www.coralfusion.com/digitization.html

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Customized Workflow Automation To Simplify Your Business Processes. On Cloud and On Premise. Digitize and Go Green. Increased efficiency. Models: Document Version Control, Multilevel workflows, User Audit & Reports.

https://www.coralfusion.com/digitization.html

#documentmanagementsystem