haikyuupenpals

[haikyuupenpals]

All Pen Pal Addresses Sent

Check your emails! Your pen pal's address has been sent to you. If you don't receive an email in the next few hours, please reach out to a mod!

Addresses were sent using GMail's confidentiality mode which restricts access to downloading/forwarding the email, along with setting an expiration date for the email. This setting was used to keep participant's address information more secure.

If you have a third-party email address (i.e. not GMail), you will have to open the link in the email, follow instructions to send yourself a verification code, and use that code to access your pen pal's address information.

We know that this is a bit more labor intensive than just sending a normal email, but we hope you understand that we want to keep all participant's confidential information as secure as possible.

If you have any questions, difficulties, or concerns, please do not hesitate to reach out to the mods!

[haikyuupenpals]

There's just over 24 hours left to request a pen pal switch! After the switching deadline, no pen pal switching will be facilitated, so please reach out ASAP if you need to request one!

All pen pal matches have been sent!

Please check your email to find out who your Sincerely, Haikyuu!! pen pal is. If an email doesn’t show up in the next few hours, please reach out to a mod!

[haikyuupenpals]

All pen pal matches have been sent!

Please check your email to find out who your Sincerely, Haikyuu!! pen pal is. If an email doesn't show up in the next few hours, please reach out to a mod!

[haikyuupenpals]

Sign-Ups are now CLOSED! Thank you to everyone who signed up! We've been blown away by your enthusiasm and are looking forward to getting all 50 of you matched up! We'll be sending out an email shortly, followed by your penpal matches in one week. Make sure to check your emails!

[haikyuupenpals]

Reminder that today is the last day to sign up to participate in the Sincerely, Haikyuu penpal letter exchange! Check out our sign up form if you're interested in joining us! You can learn more about this event on our FAQ page.

[haikyuupenpals]

Remember if you want to order any special stationary, stickers, etc. for your letters, there's only 4 weeks until letters need to be sent! If you haven't signed-up for Sincerely, Haikyuu!! yet, make sure to do so soon. There are only four days left before sign-ups close! 🏐💌

[haikyuupenpals]

There's just one week left to sign up for the Sincerely, Haikyuu!! pen pal letter exchange! Make sure to sign up soon — the sign-up form will close on July 13th at 11:59PM Pacific Time!

Sign-ups for the Sincerely, Haikyuu!! pen pal letter exchange are OPEN! Go fill out our sign up form to participate. Sign-ups will be open until July 13th, 2020 (11:59 PM Pacific Time)

More information about the event can be found in our FAQ and our Rules Page. Alternatively, you can access all participant information about Sincerely, Haikyuu!! on this document. 

[haikyuupenpals]

Hello. I signed up for the event but i haven’t received a confirmation email. (I signed up two days ago). Usually when i sign up for these kinds of things I receive an email right after. Maybe i accidentally typed my email wrong or maybe my sign up form didn’t go through? Could you please check if you received my sign up form? My name is Alex in the form.

Hi Alex! Don’t worry - we received your sign-up form! There are no confirmation emails for the Sincerely, Haikyuu sign-up form. Apologies for the confusion!

If anyone else is concerned about whether or not their sign-up form was received, please feel free to reach out and we’ll check for you. :)

[haikyuupenpals]

Got stamps?

If not, now is a great time to order them! Letters need to be sent out in 5 weeks, so make sure you've got our stamps before then! Participants in the US can buy stamps from the USPS website:

https://store.usps.com/store/results/stamps/_/N-9y93lv

[haikyuupenpals]

Sign-ups for the Sincerely, Haikyuu!! pen pal letter exchange are OPEN! Go fill out our sign up form to participate. Sign-ups will be open until July 13th, 2020 (11:59 PM Pacific Time)

More information about the event can be found in our FAQ and our Rules Page. Alternatively, you can access all participant information about Sincerely, Haikyuu!! on this document. 

[haikyuupenpals]

@haikyuu-community-board @faneventshub @haikyuubulletin

Sign-ups for the Sincerely, Haikyuu!! pen pal letter exchange are OPEN! Go fill out our sign up form to participate. Sign-ups will be open until July 13th, 2020 (11:59 PM Pacific Time)

More information about the event can be found in our FAQ and our Rules Page. Alternatively, you can access all participant information about Sincerely, Haikyuu!! on this document. 

[haikyuupenpals]

Sign-ups for the Sincerely, Haikyuu!! pen pal letter exchange are OPEN! Go fill out our sign up form to participate. Sign-ups will be open until July 13th, 2020 (11:59 PM Pacific Time)

More information about the event can be found in our FAQ and our Rules Page. Alternatively, you can access all participant information about Sincerely, Haikyuu!! on this document. 

[haikyuupenpals]

Based on your feedback we will definitely be moving forward with this event, but there's still a couple of days left to let us know any concerns or questions you might have!

Hey, hey, hey, Haikyuu fandom!

Do you like sending letters?

We’d like to know if you are interested in participating in an upcoming fandom pen pal event: Sincerely, Haikyuu. This event aims to connect Haikyuu!! fans around the world through old-fashioned letter writing. Inspired by the Final Fantasy Pen Pal Palooza, it’s a fun way to make some new friends, be creative, and spread a bit of joy! (Or at least give each other something to look forward to).

If you’d like to see this event happen, fill out this super short form. The form also has a section where you can share any questions, comments, or concerns about how the event will be run. You can reblog and share this post too to help us spread the word and gauge interest!

The schedule for this event is still in the works, but you can learn a little more about our plans in our FAQ and our Rules post. You’re also welcome to send us an ask!

Thanks! ✨🏐

[haikyuupenpals]

@haikyuu-community-board @faneventshub @haikyuubulletin

Hey, hey, hey, Haikyuu fandom!

Do you like sending letters?

We’d like to know if you are interested in participating in an upcoming fandom pen pal event: Sincerely, Haikyuu. This event aims to connect Haikyuu!! fans around the world through old-fashioned letter writing. Inspired by the Final Fantasy Pen Pal Palooza, it’s a fun way to make some new friends, be creative, and spread a bit of joy! (Or at least give each other something to look forward to).

If you’d like to see this event happen, fill out this super short form. The form also has a section where you can share any questions, comments, or concerns about how the event will be run. You can reblog and share this post too to help us spread the word and gauge interest!

The schedule for this event is still in the works, but you can learn a little more about our plans in our FAQ and our Rules post. You’re also welcome to send us an ask!

Thanks! ✨🏐

[haikyuupenpals]

Hey, hey, hey, Haikyuu fandom!

Do you like sending letters?

We’d like to know if you are interested in participating in an upcoming fandom pen pal event: Sincerely, Haikyuu. This event aims to connect Haikyuu!! fans around the world through old-fashioned letter writing. Inspired by the Final Fantasy Pen Pal Palooza, it’s a fun way to make some new friends, be creative, and spread a bit of joy! (Or at least give each other something to look forward to).

If you’d like to see this event happen, fill out this super short form. The form also has a section where you can share any questions, comments, or concerns about how the event will be run. You can reblog and share this post too to help us spread the word and gauge interest!

The schedule for this event is still in the works, but you can learn a little more about our plans in our FAQ and our Rules post. You’re also welcome to send us an ask!

Thanks! ✨🏐

[haikyuupenpals]

FAQ

I have a question that wasn’t answered! If we haven’t answered your question here, you can contact the mods through twitter, tumblr, or directly by email at: hqpenpals@gmail.com 

(We’ll continue to update the FAQ with answers to participant questions!)

General Information

What is Sincerely, Haikyuu? 

Sincerely, Haikyuu aims to connect Haikyuu!! fans around the world through old-fashioned physical letter writing. Inspired by the Final Fantasy Pen Pal Palooza, it’s a fun way to make some new friends, be creative, and spread a bit of joy! (Or at least give each other something to look forward to). 

Sign-up through our Google Form and the mods will match you with another Haikyuu!! fan. Once sign-ups are sent out, you’ll have two weeks to write a letter to your pen pal (and, yes, it must be a letter. Packages are outside of the scope of this event, and may only be sent in addition to a physical letter. See specific FAQ for details). 

Then, after a few weeks (or longer, depending on the postal service in your country), you’ll receive a letter from your pen pal in the mail!

I’m a minor, can I still participate?

Yes, but minors must have their parent(s) or guardian(s) permission to share their address. Since minors are allowed to participate, no NSFW content will be allowed in the letters, and we ask you to be respectful to your pen pal. 

On the sign-up form, there will be a place for you to indicate whether you are willing to be matched with an adult, a minor, or either. You are welcome to request not to be matched with an adult / minor for any reason.

Please review our Minor Policy for more information.

What if the mail services in my country are experiencing major delays or other issues?

Postal services worldwide have been affected by the current situation. There are no deadlines for when letters need to arrive, so please don’t let delays stop you from signing up if that is your only concern! However, if mail is frequently being lost or destroyed in your area, or if you have health concerns about receiving mail from your local postal service, please consider carefully when deciding to sign up. 

I can’t send a real letter - is there an option to send an email instead?

Since this event is specifically focused on sending real, physical letters to your pen pal, we won’t be having an all-digital option. Logistically, it’s just too complicated for us two mods to run both a physical letter sending event and a virtual letter sending event at the same time. We apologize if this means that some of you won’t be able to participate. 

What if I need to drop out of the event?

Please let us know as soon as possible if you need to drop out! We get it—life can get in the way, and it's totally okay if you need to drop out for any reason. We will find a new pen pal for your assigned partner.

Pen Pal Sign-Ups

How do I sign-up?

You can sign-up through this Google Form! Sign-ups will be open through July 13th, 2020 (closing at 11:59PM Pacific Time). The form will take approximately 15 minutes to fill out. 

Is there an option to only send a letter within my own country?

Yes! The sign-up form will ask for your country of residence (i.e. where you’ll be sending your letter from), and whether you’re willing to send an international letter. If you answer “no,” moderators will match you up with a pen pal within your own country. If there are no participants from within your country, mods will contact you during the matching period. 

Do I have to provide my legal name?

No. You will be asked to provide a name for your letter address, but this does not need to be your legal name. Any moniker will work. 

In addition, the name you provide for your address does not need to be the same as the name you ask your pen pal to address you by, or the name you give the mods for internal communication. You can provide different names for all three of these situations, if you’d like to.

What are you doing to protect my personal information?

Please refer to our Data Privacy and Protection policy for the full explanation on how your data is being used, protected, and distributed to your pen pal.

Pen Pal Matching

How will pen pals be matched?

After sign-ups close, pen pals will be matched up in a 1-to-1 scenario. You’ll send a letter to your pen pal, and your pen pal will send a letter to you. This was chosen to make any necessary partner switching a little easier and to minimize the amount of personal information being shared.

Moderators will try to match you with a pen pal that has similar interests to you based on what you wrote in the sign-up form, but we may not have an exact match (especially keeping in mind your mailing preferences). One of the goals of this exchange is to introduce participants to new people, so it’s likely that you won’t know your recipient. We encourage you to introduce yourself in your letter and ask questions! 

When can I talk to my pen pal?

If your penpal has shared their social media handles, you are welcome to reach out as soon as matches go out to ask for clarifications, optional gift preferences, or just to chat. If no social media handles have been provided, you will have to communicate the old-fashioned way in your letters! 

If you don’t have your penpal’s social media handles but need to ask an important question before letters are sent, please reach out to a mod, and we’ll help facilitate communication.

Will I be able to switch pen pals?

We will do our best to match all participants with awesome partners. However, we understand that sometimes, partner switches need to happen. After pen pals are matched, there will be a short period where, if necessary, you can request to be matched with a new penpal. Please only request to switch partners if absolutely necessary. 

Once all partnerships have been finalized, addresses will be sent, and you will no longer be able to switch pen pal partners. This is to minimize the amount of people who get access to confidential address information.

How will addresses be distributed?

After pen pal partners have been finalized, we will send addresses via email using GMail confidentiality mode. This will allow us mods to delete the email and the confidential information it contains after the event is complete.

If you are a GMail user, confidentiality mode emails will not look significantly different from normal emails. If you are not a GMail user, your email will include a link where you can view the email. Follow the prompts to verify your email and view your partner’s address.

Letter Creation

What do I put in my letter? 

You can write about ANYTHING, with the exception of NSFW content. There’s no minimum word count, the only requirement is that you send a letter to your pen pal! We encourage you to ask each other questions, share headcanons, write drabbles, scribble doodles in the margins, or plaster your letter in stickers. Let your pen pal know what your favorite arc or episode is, relive your favorite moments from Haikyuu!!, or send photos of your keychain collection or cosplays. As long as it is SFW and fits in your envelope, feel free to send whatever you’d like.

If you’re comfortable, we also encourage you to share your social media, Discord, or AO3 usernames, so that y’all can find each other online after the exchange is over!

Can I include gifts for my pen pal? Can I send a package? 

For this event, we’re requiring that you send a flat envelope to your pen pal. This envelope can still include little doodles, fic, stickers, and other small little gifts. If you’d like to send a package, in addition to your letter, you may choose to do so.

Do not feel obligated to send a gift to your pen pal. The only requirement for the event is to send a letter! This is not a secret santa event, but rather a pen pal letter exchange.

We have chosen to require a letter in a flat envelope to be sent for three main reasons: equity, ability to moderate, and current postal delay. First, we know that not everyone can afford to send a package -- requiring a letter makes this event more accessible to all people, without feeling obligated to send something extra. We also don’t have a structure in place to be able to moderate the packages people are sending. Finally, postal services around the world are seeing mail (and packages especially) being delayed. We don’t want your recipient waiting months and months for your gift to be received. 

That being said, if you’d like to send a package, feel free to send one in addition to your letter! You could even mention in your letter that your pen pal can look forward to an additional package arriving. These will not be moderated in any way by the Sincerely, Haikyuu!! team, and we advise you to coordinate with your pen pal, if necessary. 

If you are sending a package, make sure that you’re checking current postal guidelines, and be wary of sending any perishable goods with the current delay in shipping. Also check if the address provided by your pen pal is a P.O. box, as not all P.O. boxes can accept packages.

Letter Sending

Do letters need to be tracked?

We will have a Google form for participants to fill out to confirm that letters have been sent, but we will not require tracking for individual letters. 

If you choose to send your pen pal an additional package, you may think about adding tracking to that package. 

What happens at the end of the letter creation period?

All participants will be expected to confirm that they sent their letter (or communicate extenuating circumstances so that we can inform your recipient that their letter is delayed). This check-in will be a Google Form that will be distributed at the end of the letter creation period. Once you’ve received your letter, the event is complete!

Am I supposed to write a letter back?

Only if you want! It’s not required for the event, but if you want to mail a letter back to your pen pal, you can! 

The primary goal of Sincerely, Haikyuu!! was to create a one-time pen pal exchange between fans of Haikyuu!!, not create long-term pen pals, but if you enjoy exchanging letters, we encourage you to continue!

I never received my letter! 

 Mail services all over the world are experiencing delays right now. Your letter may just be stuck somewhere in between you and your pen pal’s home. If you’re still worried about the state of your letter, please contact the mods!

Mod Contact

Who is running this event?

The mods for this event are Ry (rythyme) and Zoe (SoVeryAverageMe). You might know us from SportsFest 2018, an event we co-created and moderated.

During SportsFest 2018, we mailed out postcards with a personal note from the mod team to any participant that wanted one, as a souvenir from the event. (Even the postcard design itself was created by a Sportsfest participant!) Seeing everyone’s reactions to receiving them remains one of our favorite memories of the event, and we’re hoping that this pen pal exchange can inspire some of the same positive energy! 

I have a question that wasn’t answered!

If we haven’t answered your question here, you can contact the mods through twitter, tumblr, or directly by email at: hqpenpals@gmail.com

[haikyuupenpals]

Event Rules & Policies

Below find our policies regarding General Rules, Minors, Pen Pal Switching/Dropping Out, and Data Privacy. If you have any questions or concerns about these policies, please reach out to the mod team. 

General Rules

Please be kind, understanding, and respectful! There's a lot going on in the world right now, so a little patience goes a long way.

Write a letter, mail a letter, get a letter. We believe in equivalent exchange.

While the moderators will confirm that letters are actually sent, we are not monitoring the exact content of each letter. Please be responsible.

Please do not send any NSFW content within your letters. Thank you!

Don’t share your pen pal’s address or any other personal information about them. Again, please be responsible and respectful.

Minors

Anyone age 13 or older can participate in Sincerely, Haikyuu!!. For transparency and protection, we ask anyone under the age of 18 to disclose their minor status on the sign-up form.

If living with parents or guardians, please make sure you have permission to give your address to strangers on the internet.

On the sign-up form, there will be a place for you to indicate whether you are willing to be matched with an adult, a minor, or either. You are welcome to request not to be matched with an adult / minor for any reason.

As a reminder, do not include anything not safe for work in your letters regardless of whether your pen pal is a minor or not.

Pen Pal Switching & Dropping Out

Switching partners will only be permitted before addresses are sent. This is to protect participants’ confidential information.

If necessary, you can drop out at any time. However, please be respectful of your pen pal partner and let the mods know as soon as possible if you will not be able to participate in the event.

If your partner drops out, you will be assigned a pinch hitter pen pal. If you have already sent a letter to a pen pal who dropped out, you will not be required to send a second letter, though you can if you want to.

We discourage dropping out after addresses have been received because of data security reasons, but we will still allow dropouts in extenuating circumstances. 

If you have any concerns or specifications about who we assign to be your pen pal, please be sure to indicate it on the sign-up form. There will be a specific question where you can indicate anything you think the moderators need to know. 

Making sure to answer this question (and the sign-up form) fully is the best way to ensure that a good match is made in the first place and reduce the number of switches that need to occur.

Data Collection/Privacy

There are a lot of concerns about data collection nowadays, so we want to be perfectly transparent about what we’re doing with your personal information (especially since we’ll be handling your mailing addresses). 

Remember, addresses are sensitive information! While we will do everything we can to keep your information safe, please think carefully before signing up if you are uncomfortable sharing your address.

The only people who will be able to view the complete results of the sign-up form are the moderators (@rythyme and @SoVeryAverageMe). 

The sign-up form clearly indicates what information will be shared with your pen pal. This gives you the ability to control and consent to what information you’d like to share with them. 

Your email address will NOT be shared with your pen pal. Only the moderators will have access to your email, and it will only be used to distribute event info (such as who your pen pal is!)

When penpal matches are finalized, your mailing address will be shared with your pen pal via email using GMail’s confidentiality mode. Once the event is complete, we will use GMail’s confidentiality mode features to disable your pen pal’s access to your address information.

If we find that a participant has shared or leaked confidential information without permission, they will be banned from the event.

In the case that your pen pal is switched or drops out during the event, your new pen pal will also receive your address (with your permission). See Pen Pal Switching Guidelines above for more information.

After the conclusion of the event, the moderators’ copy of all personal details, including names, addresses, emails, and even favorite characters, will be deleted.  

If you have any concerns, please reach out to a mod.