#gst registration amendment in non-core fields

[bookmyvirtualoffice]

Is There Any Extra Fee to Add APOB in GST?

Amongst all the Indian tax reforms, one of the most revolutionary is the Goods and Services Tax (GST). GST amalgamates disparate taxes under one umbrella and facilitates indirect taxation in a very smooth manner. For companies working in GST, one has to get registered and fall in line under various laws according to their magnitude, operational characteristics, and territory of operations. One such regulation is the notion of Additional Place of Business (APOB), which is significant for businesses having more than one location within a single state.

One of the common questions that arises amongst taxpayers is whether there is any additional fee involved in adding an APOB to a GST registration. The short answer is: No, there is no government fee to add an APOB under the GST regime.

Understanding the Concept of APOB in GST

Each enterprise under GST shall register for GST in each and every state out of which taxable outward supplies make. If any enterprise has operations from more than one place within the same state, it will have to show one place to be the Principal Place of Business (PPOB) while the rest be Additional Places of Business (APOBs).

According to Rule 8 of the CGST Rules, application for GST registration (Form GST REG-01) should have information regarding principal and other places of business. In case the business commences operations from another location in the same state subsequent to registration, it should change its registration adding that location as an APOB.

Is There Any Government Fee to Add an APOB?

No, no charge or fee for the government is to be paid or charged by the GST department when an APOB is to be added. Amending the registration by including an APOB is to be done for free if amendment is done from the GST portal. Taxpayers may sign in to the account, file an application of amendment on Form GST REG-14, and provide the necessitated details and documents.Appropriate legal reference: According to Rule 19 of the CGST Rules, 2017, modification of particulars (other than modification involving fresh registration) can be made by way of amendment free of cost.

Procedure to Add an APOB on the GST Portal 

To expand your business operations legally under the Goods and Services Tax (GST) system in India, it is essential to update your GST registration by adding any Additional Place of Business (APOB). This ensures smooth compliance and avoids any future legal or taxation issues.

Steps to Add an APOB on the GST Portal:

Login: Go to the official GST portal and log in with your credentials.

Go to Amendments: Services > Registration > Amendment of Registration (Non-core Fields).

Choose Business Details: Click on the "Additional Places of Business" tab.

Add Details: Click on "Add New" and fill in all the necessary details such as address, nature of possession, and supporting documents.

Upload Documents: Upload address proof and authorization documents (such as electricity bill, rent agreement).

Verification: File the application through Digital Signature Certificate (DSC), Electronic Verification Code (EVC), or e-Sign.

ARN Generation: On submission, an Application Reference Number (ARN) will be created for tracking purposes.

After submission, the application is processed by GST authorities. If found to be in order, the APOB is appended without requiring fresh registration.

Documents Required for Adding an APOB 

While adding an Additional Place of Business (APOB) under GST, make sure to provide valid and verifiable documents in support of your application. Such documents are the proof of ownership or permission to occupy the premises and that your business is GST compliant.

Major Documents Needed to Add an APOB:

Address Proof (any one of the following):

Property tax receipt

Electricity bill

Municipal khata copy

Rent/lease agreement (in case the property is rented)

Consent letter and ownership document (if occupying premises with consent)

Ownership Proof (if applicable):

Copy of property ownership document or registry papers

No Objection Certificate (NOC):

Essential when the premises are not possessed by the applicant (e.g., leased or rented). A NOC from the owner is essential.

Authorization Letter:

In case the application is submitted by an authorized signatory, an authorization letter signed by the business owner or director is essential.

Photographs:

Recent passport photograph of the signatory authorized.

All documents should be clear, readable, and in the required format. Submission of incorrect or invalid documents can result in rejection or delays.

Is There Any Indirect Cost or Fee Involved? 

Although there is no explicit government charge for the addition of an Additional Place of Business (APOB) on the GST portal, there can be indirect expenses related to the process based on the setup and nature of your business.

Some of the most popular indirect costs are:

Professional Charges:

Numerous companies engage professionals such as Chartered Accountants (CAs), GST consultants, or legal experts to deal with the GST formalities. Their service charges are generally between ₹1,000 to ₹5,000 or even more based on the complexity and volume of APOBs added.

Documentation Cost:

You may spend money on acquiring or getting notarized necessary documents like rent agreements, NOC from property owner, or utility bills.

Time and Manpower:

The procedure entails document preparation, completing the online form, and pursuing approvals, which may be time-consuming and consume internal resources. This is an operational expense that could hit small businesses harder.

Technical Infrastructure:

Digital signature certificates (DSCs) or e-sign services access may come with subscription or renewal fees.

While the GST portal charges nothing for this service, these indirect costs accumulate, particularly for businesses with multiple locations or expanding enterprises. Adequate planning and documentation lower such costs and facilitate hassle-free processing.

Compliance Importance of Declaring APOB 

It is important to declare an Additional Place of Business (APOB) under GST to achieve complete regulatory compliance and to escape possible legal and financial ramifications. All the places where taxable supply of goods and services takes place need to be declared in your GST registration. Not declaring the same may invite penalty, withholding of Input Tax Credit (ITC), and legal examination under audits or inspections.

For example, if you deliver goods from an undeclared source, the movement may be considered unauthorised and result in the seizure of the goods, fines, and supply chain disruption. Incorrect or incomplete GST registration can also lead to delayed refunds and rejection of credit claims by your buyers, harming your business relationships.

From a compliance point of view, correct declaration of APOBs enhances your tax record, depicts transparency, and generates faith with the authorities. It also makes certain that GST returns (GSTR-1, GSTR-3B, etc.) are accurately showing place-of-supply information to prevent mismatches.

Prompt and correct filing of APOBs also makes it easier to conduct inspections and audits since the authorities can easily identify the operational premises. In conclusion, APOB updating is not merely a procedural requirement—it's an important step towards upholding legal, financial, and operational integrity in accordance with GST law.

Common Scenarios That Require APOB Addition

Declaration of an Additional Place of Business (APOB) under GST becomes essential in a number of usual business situations. One such usual case is when a company establishes a new warehouse or branch in the same state. The same applies when initiating a seasonal storage facility, employing the premises of a job worker, or operating from a shared working space. APOB declaration also follows for retailers who conduct exhibitions or trade fairs. If products are shipped out of more than one godown, every site is required to be notified as an APOB. Even leveraging a third-party logistics (3PL) supplier's warehouse requires this revision. Failure to so can result in non-compliance, legal jeopardy, and ITC loss of Input Tax Credit.

Timeline for Approval

Once the application to amend GST registration for adding an Additional Place of Business (APOB) is submitted, the approval timeline depends on Aadhaar authentication. After the application for the change of registration is submitted:

If Aadhaar authentication is done, the modification is usually approved in 1 working day.

Without Aadhaar authentication, the manual process can take 7 to 15 working days.

If it is rejected, the cause will be given, and the applicant can react accordingly.

Legal and Practical Implications

There is no penalty or late fee for late addition of APOBs, but non-compliance may be penalized in audits or investigations.

Legal and Practical Ramifications

1. Fine for Failure to Include APOB

Section 122 of the CGST Act provides that doing business from an unregistered premise can lead to a fine of ₹10,000 or the tax evaded, whichever is greater.

2. Effect on ITC

Goods received in a premise other than the APOB-registered one could result in denial of Input Tax Credit in the case of audit.

3. Validity of E-Way Bill

Incorrect dispatch addresses or undeclared locations would cause invalid E-way bills, which would lead to detention of goods and penalties

Tips for Businesses

Update records: Add any new operating address immediately.

Automate compliance: Employ GST compliance software or platforms to monitor and handle multiple locations.

Hire professionals wisely: If in doubt about the process, paying for professional assistance may avoid penalties down the road.

Check documents: Upload clear, legible, and valid documents for increased chances of speedy approval.

Conclusion:-

No additional government charge is payable to add an Additional Place of Business (APOB) in GST. The process is entirely free if undertaken via the official GST portal. However, indirect charges may be borne by businesses in the form of professional consultancy fees, document preparation fees, or notarization costs. APOB addition is necessary for GST compliance, easy logistics, generating valid e-way bills, and availing Input Tax Credit (ITC). Failure to make declaration of APOBs can attract penalties and operational complications. Thus, although there is no official charge, correct and punctual declaration of APOBs is essential for legal and streamlined business operations under the GST system.

[synergysoft]

How to Update Business Information in the GST Portal IMS Module

Why Updating Business Information is Important

Regulatory Compliance: GST law mandates accurate and up-to-date information for all registered taxpayers.

Avoid Penalties: Incorrect or outdated information can lead to fines or penalties.

Smooth Operations: Updated details help in seamless GST return filings and communication with tax authorities.

Enhanced Credibility: Ensuring accurate details boosts the credibility of your business with stakeholders.

Step-by-Step Guide to Update Business Information

Log in to the GST Portal

Visit the official GST portal a Gst Govt

Enter your credentials, including your GSTIN (GST Identification Number), username, and password.

Complete the CAPTCHA and click on Login.

Access the IMS Module

Navigate to the Services menu on the dashboard.

Click on Registration and then select Amendment of Registration Non-Core Fields.

The IMS module will open, displaying your business’s current details.

Choose the Section to Update

Identify the information you need to update, such as:

Business name

Address of principal or additional places of business

Contact details (email, phone number, etc.)

Authorized signatories

Select the relevant section for modification.

Make the Necessary Changes

Edit the required fields with the updated information.

Ensure that the details align with your official documents (e.g., PAN, Aadhaar, business licenses).

Upload Supporting Documents

For certain changes, you may need to upload proof documents, such as:

Address proof (utility bill, property tax receipt, etc.)

Updated PAN or Aadhaar

Authorization letters for signatories

Ensure documents are in the correct format (e.g., PDF or JPEG) and meet the file size requirements.

Save and Review Changes

After making the changes, click on Save.

Review the updated information for accuracy.

Confirm that all mandatory fields are filled in.

Submit for Approval

Click on Submit to send your request for approval by the tax authorities.

Use your Digital Signature Certificate (DSC) or Electronic Verification Code (EVC) to authenticate the submission.

Track the Status

Navigate to the Services menu and select Track Application Status.

Enter the Application Reference Number (ARN) provided upon submission to check the status of your request.

Once approved, the changes will reflect in your GST profile.

Common Issues and Troubleshooting Tips

Login Issues: Ensure your credentials are correct and clear your browser cache if you encounter login problems.

File Upload Errors: Check file size and format requirements before uploading.

Delayed Approval: Follow up using the ARN if the approval takes longer than expected.

Technical Glitches: Use an updated browser and stable internet connection to avoid disruptions.

How Synergy Soft Can Help

At Synergy Soft, we specialize in providing seamless GST solutions, including assistance with updating business information in the GST portal IMS module. Our expert team ensures compliance and minimizes the hassle of navigating through complex processes. Contact us today for personalized support and software solutions tailored to your business needs.

FAQ : GST portal IMS module and Synergy Soft Solutions

What is the IMS module in the GST portal?

The IMS (Information Management System) module is a feature within the GST portal that allows businesses to manage and update their registration details, ensuring compliance with GST regulations.

Can I update my business information multiple times?

Yes, you can update your business information as needed. However, each update requires approval from the GST authorities.

What documents are required for updating business information?

Required documents vary based on the update. Common documents include address proof, updated PAN or Aadhaar, and authorization letters for signatories.

How long does it take for the changes to be approved?

Approval times may vary but typically take a few days. You can track the status using the ARN provided during submission.

What should I do if my request is rejected?

Review the rejection reasons provided by the GST portal. Make the necessary corrections and re-submit the application.

Can I seek professional help for updating my information?

Absolutely. Experts like Synergy Soft can assist you with the process to ensure accuracy and compliance.

[thegstco]

GST REG-14: What It Is ?

GST REG-14 is an essential form used under the Goods and Services Tax (GST) regime in India for making amendments to the core fields of the GST registration. These core fields include changes to the business's legal name, address of the principal place of business, or any additional place of business, as well as alterations in the nature of business activities. Ensuring that these details are up-to-date is crucial for compliance and the smooth operation of a business.

It is important to note that changes in the non-core fields, such as contact information or bank account details, can be updated without the need for approval. However, amendments to the core fields are scrutinized to prevent fraudulent activities and ensure the accuracy of the taxpayer's profile.

[filinggst]

Amendment in GST Registration: Core & Non-Core field | 2024

In the context of theGoods and Services Tax (GST) regime, the initial and crucial step for existing taxpayers is the registration process, which furnishes them with the GSTIN Number as their primary identification. Various factors, such as changes in address, contact number, or business details, may necessitate these amendment in GST Registration.

"View More Information A bout Amendment in GST Registration

[trushalilahore]

Change Your GST Registration Information in Just One Click

[financialsolution]

GST modification refers to any change or alteration made in the GST registration or the details entered in the GST certificate. To modify the non-core fields of GST registration, taxpayers need to log in to the GST portal and navigate to Services > Registration > Amendment of Registration Non – Core Fields hyperlink. For modifying the core fields, taxpayers need to file an Application for Amendment of Registration

[estartup2017]

Gst registration without bank account.

However, when you register under the GST scheme, you do require a functional Current Account. Therefore the business owner does not have to pay GST on Current Bank Account set up or functioning. Requirement of bank account details has been removed at the time of GST Registration. Now it is required after first login because normally a bank account cannot be opened before commencement of business. Bank account details can be added vide amendment of non-core field.

[rankertopgoogle]

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Our experienced Company secretaries and team expert in GST laws hold Gst practitioner certificates from Government. Provide you with Gst services, from advisory services to Gst registration and Gstr filings. They continuously advise businesses about GST filings, GST rules and regulations, Gst amendments, and Gst reconciliation apart from regular GST return filings.

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Chartered Accountant outsources in Business. 

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Our experienced CA team experts in GST laws hold Gst practitioner certificates from Government.

Provide you with Gst services, from advisory services to Gst registration and Gstr filings.

They continuously advise businesses about GST filings, GST rules and regulations, Gst amendments, and Gst reconciliation apart from regular GST return filings.

 The Gst outsourcing services from our GST consultants are:

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·         Get Gst return Filings

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·         Professionally qualified tax consultants

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[gstreturn]

Once the enrollment application is submitted on the GST portal, it takes a certain specified time to get approved. In the meantime, an applicant can track his application status online by using the Application Reference Number (ARN). GST registration application may be approved, rejected or the officer may ask to submit some clarification also.

What is ARN number?

Application Reference Number (ARN) is a 15 digit unique number generated after submission of a registration application on the GST portal. It can be used to track the application status. If the applicant doesn’t receive ARN within 15 minutes of submission of the application, an e-mail will be sent to him with detailed instructions for further course of action.

Format of ARN:

AA - Alphabets

09 - State Code

10 - Month

21 -Year

555555 - Six Digits System Generated Code

1- CheckSum Digit 

Steps to track the status of registration application on GST portal

This is a pre-login option available to users who have applied for registration and want to know the status of their registration application.

Step 1: Visit the GST official website

Step 2: Navigate to ‘Services’ > ‘Registration’ > ‘Track Application Status’

Step 3: Select the “Registration” tab from the dropdown menu.

Step 4: Enter ARN or SRN in the respective field and click on the 'SEARCH' button

Step 5: The application status will be displayed on your screen.

What is the meaning of different GST registration statuses?

1. Pending for processing - This status means the registration application has been successfully filed but the same is not processed by the GST officer yet.

2. Pending for clarification - This status means notice seeking clarification/additional information has been issued by the GST officer to the applicant.

3. Approved - This status means login ID and password have been emailed to an applicant after the approval of the new registration application.

4. Rejected - This status will be shown when the registration application has been rejected by the GST officer.

Recent updates related to GST registration

November 2021 

1. Functionality has been introduced on the GST portal for taxpayers to withdraw their application for cancellation of registration (Form REG-16) provided no action has been initiated by the tax officer against their application.

2. Now the effective date of suspension of a taxpayer is also displayed on the portal when his profile is accessed using "Search Taxpayer" functionality.

24th September 2021

An applicant shall undergo Aadhaar authentication for filing an application for revocation of cancellation of registration in FORM GST REG-21 under Rule 23. (Notification No. 35/2021–Central Tax)

Under Aadhar authentication, an authentication link is sent on the registered mobile number and email id. On clicking the verification link, a window for Aadhaar Authentication will open where an applicant needs to enter Aadhaar number and the OTP received on the mobile number linked with Aadhaar.

29th July 2021

The taxpayers who have been newly registered on the GST portal but have not yet furnished their Bank Account details, may login and update the same through the Non-core amendment. 

28th May 2021

The last date for filing application for revocation of canceled GSTIN falling between 15th April 2021 to 29th June 2021 extended to 30th June 2021.

5th March 2021

The search ARN functionality for registration on the common portal has been enhanced for taxpayers.

31st January 2021

(i) SEZs while applying for GST registration will have to provide the validity period as per the letter of authorisation (LOA).

(ii) Aadhaar authentication has been implemented on the Common portal for existing taxpayers.

GST registration GST Goods and Service Tax

[goaishwakirti]

Information About GST Amendment

What is amendments in GST Registration details?

GST registration requires various details of an applicant. Once an applicant has registered under GST, there might be a need to make amendments to the particulars of the registration. Given this scenario, the applicant needs to file an application for amendment of GST registration in order to make amendments to the details furnished. To apply for amendment of GST registration, one must understand the two categories.

Application for the amendment of core fields – requires approval from GST Authorities

Application for the amendment for non-core fields – Does not require approval from GST Authorities

 What are core fields?

Following fields of the registration application are called core fields.

·        Name of the Business, (Legal Name) if there is no change in PAN

·        Addition / Deletion of Stakeholders

·        Principal Place of Business (other than change in State) or Additional Place of Business (other than change in State)

 What are non-Core Fields?

Fields of the registration application except legal name of the business, Addition/ deletion of stakeholder details and principal place of business or Additional place of business are called non-core fields.

Non-core fields are available for editing, and changes in it are auto populated in registration of the taxpayer. No approval is required from the Tax Official if any amendments are made to these fields by the taxpayer

 Who can file the Application for Amendment of Registration?

Any taxpayer of following category, registered under GST, can file Application for Amendment of Registration:

(A) New Registrants & Normal Taxpayers

(B) TDS/ TCS Registrants, UN Bodies, Embassies & Other Notified person having UIN

(C) Non Resident Taxable Person

(D) GST Practitioner

(E) Online Information and Database Access or Retrieval Service Provider

 Can amendments be made to the information submitted in the Registration Application?

Once the applicant is registered under GST, the need for amendments in registration may arise due to several factors such as a change in address, change in contact number, and change in business details and so on. In order to amend any information post registration, the taxpayer needs to file an Application for Amendment of Registration.

 Application for Amendment of Registration, can be categorized in two types:

·        Application for Amendment of Core fields in Registration

·        Application for Amendment of Non-Core fields in Registration

 Which fields CANNOT be amended using the application for Amendment of Registration?

Application for Amendment of Registration cannot be filed when there is:

·        Change in PAN.

·        Change in Constitution of Business resulting in change of PAN.

·        Change in Place of Business from one State to other.

 Application for Amendment of Registration cannot be filed for change in PAN because GST registration is PAN-based. You need to make fresh application for registration in case there is change in PAN.

 Application for Amendment of Registration form cannot be filed for change in Constitution of Business as it results in change of PAN.

 Similarly, Application for Amendment of Registration form cannot be filled if there is change in place of business from one state to the other because GST registrations are state-specific. If you wish to relocate your business to another state, you must voluntarily cancel your current registration and apply for a fresh registration in the state you are relocating your business.

 Apply Now @ https://www.gstregistrationonline.org/amendment

For More Information visit @

For GST Registration & GST Amendments

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