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DESKSHARING IN PUBLIC ADMINISTRATION – NOT JUST PRIVATE SECTOR IN TRANSITION

Home Office is also making its way into public administration, changing not only the way we work but also our space requirements. Additionally, rents are continuously rising. This leads to increasing mandates in the public sector to reduce space. New office space concepts are emerging – moving away from large individual offices towards "multispace" usage.

VISUAL RESTRUCTURING

The visual restructuring of office spaces is a visible sign of the current transformation in public administration. Large, rigid individual offices are giving way to flexible and modern workspaces. For example, open zones for routine tasks, areas for quiet work, or rooms for project teams are being designed, often managed with software for desk booking. This change is not only for aesthetic reasons but aims to enhance the efficiency and flexibility of the work environment.

MANAGING DAILY OPERATIONS WITH DESKSHARING

The New Work Transformation often goes hand in hand with the introduction of a desk-sharing concept. The transition to desk-sharing requires careful planning and integration into daily operations. How can employees choose their workplace flexibly? What technological solutions are necessary? These questions are central to ensuring a smooth workflow.

WHAT IS DESKSHARING?

Desksharing refers to the flexible and needs-based use of workspaces in a shared office. Instead of having assigned desks, employees can use different workspaces depending on their needs and tasks.

Desksharing is particularly useful in a hybrid work model, where employees can flexibly divide their time between home office and office work.

Seat allocation is usually done either on a "first-come-first-serve" basis or using a workplace booking software.

BENEFITS OF DESKSHARING IN THE PUBLIC SECTOR

Flexible use of workspaces offers not only visible changes in office structure but also numerous advantages for efficiency and employee satisfaction.

EFFICIENCY AND COST SAVINGS

A key benefit lies in the efficient use of space. By eliminating assigned desks, space is optimally utilized, leading to significant cost savings on rent and operational costs. This is an important aspect. On the one hand, it meets regulatory mandates for cost reduction. These financial savings can be reinvested in optimizing work processes and advancing public administration.

EMPLOYEE SATISFACTION

Desksharing also creates a new dimension of flexibility for employees. Instead of rigid workplace assignments, they have the freedom to choose their workspace based on their tasks and needs. This not only promotes workplace mobility but also increases satisfaction by better addressing individual needs.

COLLABORATION

Another advantage is the promotion of collaboration. Open workspaces facilitate communication and collaboration among employees. The ability to choose workspaces flexibly also eases cross-team cooperation, contributing to a dynamic and collaborative work environment.

SUSTAINABILITY

Desksharing also contributes to sustainability by minimizing the ecological footprint. Reducing space requirements and promoting environmentally friendly work practices align well with modern demands for sustainable actions.