#i DO NOT like using endnote its so much hassle

[grand-theft-carbohydrates]

lifehack my friend taught me for keeping track of ur references: add a comment to ur work and insert the url/ref so u dont lose it later

[postdoc-help-desk]

Keeping Track of Articles

There are two key aspects to grad students accumulating a hoard of literature that helps to design their research project. The first is determining which articles are relevant, and the second is through managing their information. Which databases are best for acquiring sources depends heavily on what field of study you're in, but how to manage them once you've located them is an entirely different matter. So in this post I want to talk about references. Not about the field-dependent information on how to get them, but rather the much more useful and generally applied information on how to keep them, sort them, and track them. While I would suggest keeping a PDF file of every reference you read, it’s completely unnecessary to go through each one to pull citation information every time you need to reference them. You are of course able to do this manually, but why waste precious time and energy when you can use one of the many software options available? I'd like to break down the pros and cons of what I and many others consider the top four reference managers.

All of the top reference managers include a few key functions that are invaluable to the graduate student. Even if you choose not to use one of the ones that I’m suggesting here, definitely take some time to investigate your selection to ensure it has the capabilities you want and need. ◆ Storage space is the first thing you’ll want to check. If there’s a limit on anything, whether it’s the total number of references you can have or the number of folders you can sort references into, don’t pick that option! I assure you, there are few things as frustrating to a graduate student as having to move references between different managers at any point. It turns into a waste of time more than anything else, and really shouldn’t be necessary. While actually moving the references might not be so bad, the real time-suck is learning the intricacies of the other reference manager. Once you get used to one, switching can be a hassle. ◆ Cost is another important factor, and there really is no reason for there to be any cost to you as the graduate student. Of the four options I’m talking about in this post, two are completely free and the other two are free to the user as long as the university has a subscription. If you go with the one your university provides access to, do check first to make sure they aren’t considering or planning to switch to a different provider! Mine did this two years into my PhD studies and as I indicated before, switching was quite the debacle. Consider how you’ll want to bring references into the manager. Do you want to have to find and type in all the information? Probably not. A lot of reference databases and journal websites include an option to export the citation information, which you can then import into the reference manager. Some reference managers have a preferred style, but sometimes the database or website messes that up. All of them, whether database, journal site, or reference database, allow RIS imports and exports so I just got used to selecting that option regardless. A few reference managers let you search for new references directly in their software, so they can add the citation information that way as well. ◆ Just as you’ll want to get your references into the manager easily, so too you’ll want to consider how to get them out and into any manuscripts you prepare. Ideally, having the manager take care of any formatting or stylistic concerns when it comes to the citations and bibliography would be best, because this lets your focus stay on writing! Fortunately, all of the reference managers I’m discussing have an option to integrate with the most common word processor, Microsoft Word, with some able to integrate with other word processors. Regardless, the basic idea of each is that you install an addon to the word processor that connects to your personal database of references. As you write, you can quickly and easily select which references you want to cite. When you’re done making any edits, simply choose the reference style of APA, MLA, Chicago, or any of the other options and within a minute, the document will have all the citations prepared according to that style. Additionally, a bibliography of all the cited references will be compiled in the chosen style at the end of the document! If you just want the reference list for your whole database, a specific folder, or just a selection, there’s no need to create a giant list of citations in a document using the addon feature, as the reference manager itself provides this as an option. ◆ Lastly, and this really applies to anything you may use to improve your efficiency, but the feel is a huge factor. So definitely, definitely, test them out before you commit! Even a half hour spent on figuring out which reference manager is easiest for you to navigate and use will pay off in the long run. Will you need to access your personal reference database from multiple computers? Go with one that has a browser version. Will you be working offline often? Choose one that has a downloadable software application. Are you working with a team who will need to share references? Make sure your option offers this feature!

There are few differences between the available options for reference managers, so for the most part they're interchangeable. With that having been said, let’s get into some specifics.

First up is the well-known EndNote. Put out by Clarivate Analytics, EndNote offers both a browser and application version to users. It is restricted to a university license, but since you'll be in an academic setting this shouldn't be problematic. As long as you maintain an active status at your school and they have a license agreement with Clarivate, you should be able to access EndNote for free. EndNote allows references to be imported using a few different file types including those in RIS format. For those collaborating with others, EndNote allows you to share all or part of your reference database. And, it also has an addon that integrates with a number of word processors to automate citations.

If your university doesn't have a license with EndNote, it likely has one with ProQuest’s version, the equally popular Refworks. Again, if your school has a license agreement with the company then you’ll be able to access Refworks for free for as long as you’re a student there. Unlike EndNote, Refworks is a browser-only reference manager, so you will definitely need internet access to interact with it. It allows references to be imported through several different file types including RIS format, and it has its own citation addon for integrating with any of several word processors as well. Need or want to share some of your references with collaborators? You can do that too!

But what if your university doesn’t offer one of these options, or you don’t mesh well with whichever one it does offer, never fret! Two equally useful, but completely free options are also out there. Elsevier’s Mendeley and George Mason University-designed Zotero have most of the same features of the other two. Much like EndNote, both Mendeley and Zotero offer users the option of accessing through a browser or downloaded software application. Even though the databases are saved to your own computer, these reference managers still allow shared libraries across different users so collaboration is an option. As expected, you can import and export references using either RIS format or a few other options. And again, both options also have their own respective citation addons to integrate with your word processor of choice.

In graduate school, and especially as a PhD student, you will read countless articles over the years that you may or may not choose to reference when it comes time to write up your dissertation. Rather than try to keep track of them all in your head, or have to reopen each file or dig through stacks of papers when it comes time to building a bibliography, I would strongly suggest using one of these reference managers. Which one you choose is up to you, but I promise, no matter which one you ultimately go with, you won’t regret it!

[zeroviraluniverse-blog]

AskReaders: What free software is so good you can't believe it's available for free?

Visit Now - http://zeroviral.com/askreaders-what-free-software-is-so-good-you-cant-believe-its-available-for-free/

AskReaders: What free software is so good you can't believe it's available for free?

We asked our regular contributors through e-mail, What free software is so good you can’t believe it’s available for free? We got many interesting responses. Here are some of them. We have just copied and pasted their responses, not editing them in any way.

1. Google maps on a cell phone. Navigation systems used to cost hundreds of dollars not too long ago.

– digitron

2. VLC needs more love than WinRAR.

– mo0_mo0

3. The Windows Snipping tool literally changed my life and it was there the whole time!

– dlabelle83

4. Space Engine is free (for now). I’d say a program that simulates the known universe (and beyond!) for free on your computer is a good deal.

– Tonin_Nebulus

5. Wikipedia.

It’s actually free in all senses of the word. If you want to nitpick that it’s a website and not a software, well it’s a software too. You can download the Wikimedia software, set it up with no hassle, download all of Wikipedia and set it up in your instance of Wikimedia. So now you have your very own Wikipedia.

– railmaniac

Image credit: en.wikipedia.org

6. I don’t know how many people here can relate but MuseScore is fantastic for anyone who wants to put their musical ideas onto paper. It’s free and has all the functionality you could ever want from music notation software.

– SodiumGeek

7. Audacity: Audio editing software.

Home

Irfanview: Great for basic editing of images. This is my default image viewer.

http://www.irfanview.com/

And then there are ones a lot of people know about like VLC, Winamp, ImgBurn, Winrar, z-7, CPUID and Bleachbit.

– Livingingrey

8. Handbrake. Free, very powerful video converter.

– wacopeach

9. Zotero. For those of you who do academic writing, this reference manager is 100x better and 1000x freer than EndNote.

– itsnotwilldo

10. Desmos.com

It’s an online graphing calculator and it’s so much better than TI-84.

– StetsonTuba8

[paper313ce-blog]

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