#otw board meetings

[seepunkrun]

How to Find and Attend OTW Board Meetings

If you're interested in attending OTW Board meetings, here's what you need to know:

All Board meetings are open to the public. They're held quarterly and are announced on the OTW Twitter about a week before and again an hour before.

You can also find meetings on the Board's Google Calendar. If you add it to your own calendar, you can set up notifications for new meetings as well as event reminders. In recent months the agenda for the next meeting has also been added to the bottom of that page.

Meetings are held on Discord. Between meetings the room is set to read only so you can't post, but you can read back through past meetings, and if you join the server now, you should get a notification when they post the date for the next one. If it's your first time on the server, you'll have to agree to the rules of conduct in #01-some-rules and then you'll be allowed into the #public-board-meetings channel. Here's an invite link if you want to get a feel for the place.

Board meetings last an hour. During the meeting the Board takes relevant questions about the business at hand. If there's time, there's an open question period at the end, but you have to get your question in before the end of the hour. If you'd like to ask the Board a question but need help putting one together, fiercynonym has a Twitter thread of excellent questions for the OTW regarding its anti-racist work (or lack thereof), or you can read the same thread on my Dreamwidth, which I compiled with permission.

As of May 23, 2023, there isn't a date set for the next meeting, but if you have any other questions, I'll do my best to answer them!

[end-otw-racism]

OTW Board Meeting Explainer

As part of our second call to action, we're asking fans to attend OTW Board meetings and ask questions about what the Board is doing to fulfill the promises it made to combat racist harassment on its platforms and make the organization and its projects more welcoming to fans of color.

With thanks to Punk for allowing us to utilize their work, here's what you need to know about Board meetings:

The OTW Board will be holding a public meeting on July 2, 2023 at 20:00 UTC. Find out what time that is for you. 

Board meetings are held quarterly (every three to four months) and are open to the public. You don't need to be an OTW member to attend! Meetings are generally announced on the OTW Twitter about a week before and again an hour before, though this lack of transparency is something we're pushing the OTW to change. As part of our call to action, we've launched a letter-writing campaign urging the OTW to make these announcements more broadly across its social media and on the OTW News site itself.

Right now the only place on the site where you can reliably find the meetings is on the Board’s Google Calendar, which you can add to your own and set notifications for new events. The agenda for the next meeting can also be found at the bottom of that page.

Here's the currently planned agenda for the July 2 meeting:

Decisions taken since the previous meeting;

Update wording on our mission statement;

Diversity efforts update;

Any Other Business.

Meetings are held on Discord. Join with this invitation link →

If it’s your first time on the server, you’ll have to agree to the rules of conduct in #01-some-rules with a thumbs-up and choose a role in #02-role-selection. Then you’ll be allowed into the #public-board-meetings channel.

Board meetings are scheduled for an hour. During the meeting, the Board takes relevant questions about the business at hand. If there’s time, there’s an open question period at the end, but you have to get your question in before the hour's up. We don't know about you, but we definitely have a list of questions that need answering. It's also helpful to ask follow-up questions if a Board member gives an evasive or vague answer. Pressing for more information in these meetings is often the only way we get it.

If you aren't already on our Board meeting mailing list, you can sign up for it here, along with our other End OTW Racism projects.

We hope to see you at the meeting!

—The Fandom Against Racism Team

[fiercynn]

otw july 2 board meeting: what the hell was that

so the otw (@transformativeworks) board had their Q2 meeting yesterday, which was highly anticipated given everything that's gone down in the past months:

the @end-otw-racism campaign demanding action from otw on their own commitments made three years ago to better address racist harassment in otw and on ao3 (btw, support end otw racism's current campaign #Vote To End OTW Racism!)

recent revelations about how otw has mistreated its volunteers, regarding azarias and how the org reacted after the CSEM attacks on volunteers last year, as well as how the policy & abuse committee (PAC) is overworked and treated by the legal commitee overall (documented here)...

...and ongoing mistreatment of chinese, chinese diaspora, and chinese-speaking volunteers, particularly regarding an incident last year that put volunteers in mainland china at risk, and the board's recent unilateral decision to close the otw weibo account without input from the weibo account leads or any chinese-speaking volunteers

the AI shit

and probably more that i've missed, honestly. so! this is my summary of the meeting, focusing mostly on the issues related to racism; i have screenshots of the whole meeting but will at this point only share those i find most relevant/interesting! alt text will be included for every screenshot in the image, not below it.

and hold on, because this is going to be LONG!

pre-meeting ableism in #help channel so shit actually started going down the previous day in the otw board discord's help channel where there was a pretty ableist resposne to a person who asked if the board could consider adding the pluralkit bot to the server. i wasn't there, but hojarasca on dreamwidth posted about it, and i believe some other folks who were there will post screenshots soon too.

all of that conversation was deleted from the help channel by today, which is not unusual but did mean that a majority of people at today's meeting might not know what went down.

board meeting starts; immediate chaos the board meeting started at 8pm UTC, and it was clear almost immediately that the board was unprepared. what you have to understand about otw board meetings is that they are not really meetings where the board members discuss anything with each other. basically otw board members show up, share an agenda , give written updates on the items on the agenda, take votes on board decisions (but without any discussion publicly), and take questions. none of the materials like the agenda or relevant documents were shared ahead of time, and the board did not offer a way to submit questions ahead of time specific to the board meeting. (otw does have a contact us form to email their board or committee chairs, but i've never gotten a response lol.)

another weird thing that happened before the meeting started was that board member alex tischer was active answering questions in the help channel up to five minutes before the meeting, but didn't stay for the meeting. i don't think a reason was shared for this. this is relevant because alex has been criticized for racist responses to chinese volunteers, particularly those that ran & interacted with otw's weibo account, both in the past & last month when they closed their weibo account without any notice to the volunteers. this will also come up again later in the q&a section...

anyway. the meeting starts. all of the discussion directly about the meeting is supposed to happen in one discord channel called #public-board-meetings; the #help channel is supposed to be for tech issues etc. there is no separate channel for asking questions to the board - those are supposed to be posted in the main board meeting channel. and as far as we can tell, there are no mods of either of these channels apart from board members.

at the start of the meeting there are at least 209 attendees. for context, the last board meeting in march had 31. i've heard from people who have attended board meetings for the past couple years that there are usually 10-40 attendees per meeting. but again, given what's been going down, it's not surprising that so many people showed up!

and because there are a lot of people who haven't attended these meetings before, attendees immediately start asking questions, both process questions about the meeting and actual questions they want to ask the board. which again is understandable because there haven't been many answers given in the #help channel, and the board immediately muddies things further by giving confusing instructions about when to ask questions. they first say this - that they are going to proceed through their agenda, so people should hold questions that are NOT about any agenda items until the end. they imply that questions that are about agenda items are okay as they go through the agenda, but there will be conflicting instructions about this later...

agenda is posted & actual meeting content begins...kind of here's the meeting agenda that was shared. not...terribly descriptive lol

- Decisions taken since the previous meeting - Strategic Plan vote - Update on OTW's Diversity Work - AOB (Any Other Business) - Time for questions

people immediately start asking questions about various agenda items & also procedure questions. very few of these are answered. the first agenda item is posted - decisions taken since the previous meeting.

the board gives us "a couple minutes to read the above". everything's getting a little muddled already because people keep asking questions (reasonably!) about agenda items. there are several questions about the specific agenda item of "decisions taken since the previous meeting". some of the questions are getting answered by otw volunteers but none by board members at this point.

the board moves on to the next agenda item without answering questions about the "decisions" item. people are asking for a separate channel for questions but none is created. board members tell us they will try to get to all the answers at the end, but that we should send any additional answers to the board through the otw contact us form. many people point out that they've rarely gotten responses that way.

board gives a brief update (that was NOT on the agenda) from the finance committee chair, who was not at the meeting, to say that the 2023 budget was posted earlier this year, and that people can send questions via the contact us form. i'll note here that i sent a message to the finance committee with a question about the 2023 budget two months ago and have not gotten a response.

strategic plan update + question procedure still unclear the board then starts to give an update on the strategic plan, which board members are to vote on today. attendees ask if the full strategic plan draft was shared publicly before this meeting and we are told it was only shared with volunteers, not with members or the public.

they do share an infographic summarizing the strategic plan. hilariously, the first version they upload is so blurry that it's unreadable. they then share a gdoc with alt text. if you are new-ish to otw stuff, this infographic and the jargon in it are probably pretty confusing.

the board keeps giving us "a few minutes to check things out". people ask them to not do that and proceed because we can read while they are typing. questions to the board keep going unanswered and various other people say that we're supposed to hold questions until the end. we again get told conflicting things about how to ask questions. a board member asks us to hold ALL questions until the end, but an otw volunteer points to an earlier statement from a different board member & says that questions on the current agenda item are allowed.

at 45 minutes into the meeting, when most questions are going unanswered (and a lot of only being answered by otw volunteers, not board members), the board disables messages in the main channel so that they can proceed with the agenda. this is not usual board meeting procedure and was unannounced until they did it. people start getting really creative with emoji reactions because they can't ask questions. the board admits that they were unprepared for the number of attendees at this meeting.

attendees then start asking questions in the help channel, which has been put on "slow mode", which means each user can only post every thirty minutes. multiple otw volunteers share in the help channel that they warned the board about preparing for the meeting, and the only change the board made in response was to make it 30 minutes longer than usual.

in the main channel, the board does not have any public discussion on the strategic plan (which has not been shared, only the infographic has), and votes unanimously to approve it.

diversity work update, aka a glorified otw news post the board moves on to the "diversity work update", which is now a standard section of every board meeting. they share two updates - firstly, that caste has been added as a protected class in the code of conduct, and secondly that they've heard the concerns coming from @end-otw-racism supporters and others. both of which were already shared a month ago in this OTW news post from a month ago, which they link to.

seriously, nothing new is shared in this part of the meeting that wasn't in that post. some update!

q&a part one the board asks for emoji reactions again to see how many people are in attendance. unclear why they do this unless they were hoping people might have left? but alas for them, there are still 182 people that emoji react saying they are in the meeting!

the board FINALLY starts answering questions, but they do not yet re-enable messages so that users can ask more questions. they start by addressing the pluralkit issue from yesterday, but they don't give any response about the ableism that was allowed to go unchecked in the channel.

then, BAFFLINGLY, they start with answering questions from someone who wasn't able to make the meeting. how did this person submit those questions beforehand? NO ONE KNOWS. fortunately this person had (imo) good questions, but again, why were their questions given preference? unclear.

okay there were a LOT of questions and responses, so i'm going to stick to sharing the ones that were most important to me, which were about addressing racism within the otw and on ao3. hopefully someone else will summarize other issues!

we finally get our FIRST REAL NEW RESPONSE on a diversity/racism issue! the board says they plan to hire a diversity consultant by the end of the year.

we also hear that changes to otw's terms of service are being proposed to give the policy & abuse committee more tools to address harassment, including "racially-motivated" harassment.

board says the best way for people other than otw volunteers to get involved with anti-racism issues is...to stay up to date on what otw is doing, attend public meetings, and send questions through the comment form. what.

the board does not answer how they have reached out to fans of color in their work to address racism, which i assume means they haven't; they instead say that fans of color are free to provide input/feedback via the contact us form. emoji reactions explode

the board says that the strategic plan has initiatives to combat racism including improving diversity in recruitment (of...who? volunteers, board members? potential future paid staff?), hiring a diversity consultant, & forming "volunteer coalitions"

slight digression from my focus on racism issues because of how many times the board has told us to submit questions via their contact us form: very little clarity on how long it will take for answers to be questions, or how long people spend on responses

the goals for the future diversity consultant are to do an audit of the organization and offer recommendations on how to proceed. couldn't be vaguer lol

otw does not currently have plans to have an internal committee for diversity, equity, and inclusion work, since they're relying on the external consultant, but if the consultant recommends it they'll consider

by the time they've gotten through these responses, there are only five minutes left in the meeting! remember, messaging by attendees has been disabled for the past 40 minutes, so everything the board has answered so far is from people who got their questions in during the first 45 minutes (or, apparently, one person who managed to get in questions before the meeting).

q&a part two at this point, the board FINALLY re-enables messaging for new questions, but clarifies that they will only take them until 9:30pm UTC. which means anyone who did actually wait to ask their questions now only has five minutes to ask them! questions start rolling in immediately. again, going to focus on the ones about racism.

i'm listing questions in chronological order that they are asked, but please note that the corresponding answers from the board are coming WAY later than the questions. the board took until 10:20pm UTC (almost an hour after the meeting was supposed to end) to answer all the questions. mostly i'm telling you this because the emoji reactions on the answers by the board get more limited as people understandably have to leave the meeting lol

the first question of round two is about how chinese & chinese diaspora volunteers have been treated re: the weibo account closure, & board member alex tischer's role in this.

board response is horrifyingly empty, only promising the creation of a new "anonymous form" to receive feedback from chinese and chinese diaspora volunteers on the situation.

an attendee asks for better prioritization of racism & equity issues in the meetings, and better preparation from the board. (note that the addition of "diversity work update" to the agenda is not new, i believe it was instituted late last year)

in response, board admits they were unprepared despite volunteers warning them, says they will take advice from this meeting forward. emoji reactions are out in full force

an attendee asks more details about how the diversity consultant research officer (who is NOT a hired diversity consultant, but an otw volunteer in charge of the hiring process for a consultant) engages with the board & what goals they have for the future consultant

response from board is that they meet weekly, and that the research officer is herself in charge of identifying goals for the future consultant

an attendee points out that "curate your space" tools are not enough to protect users from targeted abuse, including racist abuse, and that asking fans of color to reach out to the board instead of the other way around is bullshit (my words haha)

the board's response to this is to offload that onto the future diversity consultant. SERIOUSLY.

an otw member asks if the diversity consultant will also look at accessibility for disabled users across the otw

board essentially says "yeah, sure" lol

an otw member asks how otw will remove barriers to becoming a voting member and diversifying membership & committee leadership

board's response is that they don't know the demographics of their members or volunteers, which...somehow means they can't remove barriers that would help fans of color or non-western fans from becoming members and volunteers? lmaoooooooo

an attendee asks for accountability in ensuring that the incoming board keeps the current board's promises re: DEI, pointing to improvements made by the 2015 board that were later reversed by a new board make-up

board does not seem to understand this question so answers an entirely different one! (seriously, i double-checked which question they were responding to.)

an otw volunteer asks what the plans are to deal with the "ongoing exclusion and alienation of chinese-speaking volunteers"?

the board repeats that they have opened a feedback form for chinese-speaking volunteers. that's it.

so those are all the questions i saw on racism; as i mentioned, there were TONS more good questions on board transparency and communications, protection of volunteers, moderating board meetings better, lack of feedback collection on the strategic plan, etc.

at PRECISELY 9:30pm UTC, messages are disabled again so that no more questions can be asked. all of the otw board responses that i shared above are from after messages were disabled again.

takeaways this meeting was a complete mess. the process was extremely unclear and made things inaccessible; while the board did (from what i can tell) answer all the questions posted, people were not able to ask all the questions that they'd planned because of the unannounced disabling of messaging.

and then, of course, there's the fact that the majority of the answers are bullshit, which is probably the least surprising thing about this meeting.

it's just ridiculous that they weren't prepared for this. given everything that's gone down in the past months, why on earth wouldn't they assume that people would show up with hard questions? the mismanagement and incompetence is frankly astounding. which i guess is the story of the last few months re: OTW anyway!

so...see you at the next one in a few months, i guess? 🤷🏾‍♀️

[transformativeworks]

OTW's Board will be holding its next public meeting from 1:00-2:00 AM UTC on November 12. For more information visit https://otw.news/2fc02c

[vex-verlain]

In response to the reactions I’ve seen to #EndOTWRacism

Four things that can, actually, co-exist:

1.) being anti-censorship

2.) writing extremely kinky, fucked up idfic

3.) being a longtime lover and supporter of AO3

4.) supporting the End OTW Racism initiative

There are only four things the End OTW Racism initiative is asking for right now.

ASK ONE:

Harassment policies that can be regularly updated to address both on-site harassment and off-site coordinated harassment of AO3 users, with updated protocols for the Policy & Abuse Team to ensure consistent and informed resolutions of abuse claims

If the inclusion of “off-site coordinated harassment of AO3 users” upsets you, try one of the following:

1.) consider the idea that a person should be able to submit evidence of off-site harassment in conjunction with reports of on-site harassment, or

2.) go to the final thought at the bottom of this post.

ASK TWO:

A content policy on abusive (extremely racist and extremely bigoted) content; by abusive, we are talking about fanworks that are intentionally used to spread hate and harassment, not those that accidentally invoke racist or other bigoted stereotypes

Say it louder for the people in the back: “we are talking about fanworks that are intentionally used to spread hate and harassment, NOT those that accidentally invoke racist or other bigoted stereotypes.”

(If you believe removing works that harass actual human beings is the same thing as censorship, you’ll need to engage with someone who has far more spoons than I do.)

ASK THREE:

Hiring a Diversity Consultant within the next 3-6 months

How is this controversial?  It’s been THREE YEARS.

ASK FOUR:

Committing to a policy of transparency on this topic, with quarterly updates on the progress of these projects including challenges and their plan for overcoming those challenges. These quarterly updates should be published on OTW News page and newsletters, not solely discussed in Board meetings

This is not a big ask.  This is an important enough topic that one should not be forced to either attend the Board meetings or read the published Board minutes in order to receive an update.

Final thought:

Your beliefs do not have to perfectly align with a movement (nor every person within that movement) in order to support that movement.

And if you think they do, please consider how that works in real life. (It doesn’t; that’s how movements get divided.)

And perhaps also take a moment to appreciate the purity culture/purity wank implications. (“I only support things that are absolutely perfect!”)

This post is from May 18, 2023.  The End OTW Racism initiative referred to here is the planned two weeks of action from May 17 through May 31, 2023.

[wander-wren]

every once in a while i like to poke my head into "anti [x]" tags just to see what the other side thinks. recently i was looking through "anti ao3" and found a really funny post claiming that ao3 is not anticapitalist, but actually the Definition Of Capitalism, bc it relies on volunteer labor while supposedly having the money to pay a staff.

oh, honey.

but i am not going to make unsubstantiated claims on the internet, no, and this gives me an excuse to look at ao3's whole budget myself, which i've been meaning to do for a while. these numbers are taken from the 2022 budget post and budget spreadsheet.

ao3's total income for 2022, from the two donation drives, regular donations, donation matching programs, interest, and royalties was $1,012,543.42. less than $300 of that was from interest and royalties, so it's almost all donations. and that's a lot, right? surely an organization making a million dollars a year can afford to pay some staff, right?

well, let's look at expenses. first of all, they lose almost $37,000 to transaction fees right away. ao3 and fanlore (~$341k and ~$18k, respectively) take up the biggest chunks of the budget by far. that money pays for, to quote the 2022 budget post, "server expenses—both new purchases and ongoing colocation and maintenance—website performance monitoring tools, and various systems-related licenses."

in some years, otw also pays external contractors to perform audits for security issues, and for more servers to handle the growing userbase. servers are expensive as hell, guys. in 2022, new server costs alone were $203k.

each of their other programs only cost around $3,000 or less, and otw paid around $78k for fundraising and development. wait, how do you lose so much money on your fundraising?? from the 2022 budget post: "Our fundraising and development expenses consist of transaction fees charged by our third-party payment processors for each donation, thank-you gift purchases and shipping, and the tools used to host the OTW’s membership database and track communications with donors and potential donors."

then the otw paid an additional $74k in administration expenses, which covers "hosting for our website, trademarks, domains, insurance, tax filing, and annual financial statement audits, as well as communication, management, and accounting tools."

in case you weren't following all of that math, the total expenses for 2022 come out to $518,978.48. woah! that's a lot! but it's still only a little over half of their net revenue. weird. i wonder what they do with that extra $494k?

well, $400k of it goes to the reserves, which i'll get to in a second. the last $93k, near as i can tell, gets rolled over to the next year. i'll admit this part i'm a little unsure about, as it's not clear on the spreadsheet, but that's the only thing that makes sense.

the reserves, though are clear. the most recent post i could find on the otw site about it were in the board meeting minutes from april 2, 2022: "We’re holding about $1million in operating cash that is about twice the amount of our annual operating costs. There is another $1million in reserves due to highly successful fundraisers in the past. The current plan for the reserves is to hold the money for paid staff in the future. It’s been talked about before in the past and we’re still working out the details, but it’s a rather expensive undertaking that will result in large annual expenses in addition to the initial cost of implementation."

woah....they're PLANNING to have paid staff eventually! wild!

so let's assume, for easy numbers, that the otw currently has $1.5 million in reserves. before we even get to how to use that money, let's look at the issues with implementing paid staff:

deciding which positions are going to be paid, because it can't be all of them

deciding how much to pay them, bc minimum wage sure as hell isn't enough, and cost of living is different everywhere, and volunteers come from all over the world

hiring staff and implementing new systems/tools to handle things like payroll and accounting

making sure you continue to earn enough money both to pay all of the staff and have some in reserves for emergencies or leaner donation drives

probably even more stuff than that! i don't run a nonprofit, that's just what i can think of off the top of my head.

okay, okay, okay. for the sake of argument, let's assume there is a best-case scenario where the otw starts paying some staff tomorrow. how much should they be paid? i'm picking $15 an hour, since that's what we fought for the minimum wage to be. by now, it should be closer to $20 or $25, but i'm trying to give "ao3 is capitalism" the fairest shot it can get here, okay?

ideally, if someone is being paid to help run ao3, they shouldn't need a second job. every job should pay enough to live off of. and running a nonprofit is hard work that leads to a lot of burnout--two board members JUST resigned before their terms were up. what i'm saying is, i'm going to assume a paid otw staff is getting paid for 40 hours of work a week, minimum. that's $31,200.

at $400,000 per year, the otw can afford to pay 12 people. that's WITHOUT taking into account the new systems, tools, software, etc they would have to pay for, any kind of fees, etc, etc.

oh, and btw, if you're an american you're still making barely enough to survive in most places, AND you don't have universal healthcare, vision, or dental. want otw to give people insurance, too? the number of people they can pay goes down.

it's. not. possible.

a million dollars is a lot of money on the face of it, but once you realize how MUCH goes into running something like the otw, it goes away fast.

just for reference, wikipedia also has donation drives every year. wikipedia, as of 2021, has $86.8 million in cash reserves and $137.4 million in investments. sure, wikipedia and ao3 are very different entities, but that disparity is massive. and i should note that if you give $10 to wikipedia they don't give you voting rights, i'm just saying.

by the way, you may have noticed that i didn't mention legal costs at all here. isn't one of otw's big Things about how they do legal advocacy?

yes, it is. they have a whole page about that work. and i can't for the life of me find a source on otw's website (and i'm running out of time to write this post, i'll look harder later), but i am 90% sure i learned before that most, if not all, of otw's legal work/advice/etc is done pro bono. i've also seen an anti-ao3 person claim their legal budget is only $5k or so, but they didn't have a source. but keep in mind that if they don't have a legal budget, all the numbers above stay the same, and if they do, there is even less money available for paid staff.

you can criticize ao3 and the otw all you want! there are many valid reasons to criticize them, and i do not think they're perfect either. but if you're going to do so, you should at least make sure you can back up your claims, bc otherwise you just look silly.

[bentosandbox]

Ambience Synesthesia tutorial blog

rambled this out because I didn't have inflight wifi otw home and the turbulence was too crazy to draw

Buying the ticket

erm so they only dropped the tickets like slightly less than a month before lol kinda insane

The concert tickets were sold on Damai so you need a CN number or know/pay someone with one who'd buy it for you which is what I did by recommendation (A tier 1280 + 400 'service fee' [apparently it would have been cheaper if they only helped you half way or something but i wasnt gonna risk running into a payment hiccup so]) Iirc they sold it in two batches but I don't remember the ratio split between first and second wave…

I got a ticket for 5/5's afternoon show (so the second last performance), I DID meet an oomf who said they managed to snag a ticket for themselves on their own (without a Professional Ticket Snatcher) so its not too impossible to attain on your own I think??? (I didn't get a CN number until like 2 days before I flew back home soo)

Professional Ticket what?? Uhhh apparently there's a whole industry/scene for this you look for listings on xianyu/taobao etc for people to buy on your behalf, you have to give them your real name and identification number (so for foreigners it'd be your passport number) for verification purposes during entry so yknow yea

getting there

You could cab directly to the venue but my friend signed us up for the free shuttle bus (they had freebies last year but not this time) and before we boarded they gave us like free water and bread (apparently free raincoats too on rainy days) which was nice of them but also insane because. the venue doesn't allow you to bring food/drinks in so a lot of people were leaving A LOT of unopened bottles near the gate and I saw a venue staff just throwing them all into the bin (HOPEFULLY JUST TO CARRY THEM AWAY IN ONE GO AND NOT FOR STRAIGHT DISPOSAL….) They drop you off near the venue but you don't go in directly, there's a 'Doctor break room' where most people are seated waiting to be ushered in batches into the venue, but also a lot of people standing around on one side of the room swapping/offering merch

merch swap

ive been told this is a very concert culture thing but i feel like its kind of different because a lot of these are so high quality ike…you could sell them at Artist Alleys but here they are just distributing for free if you have a E2 60 blorbo lmao or whatever (there seems to be a tiny…? minority that prints official art but most of them seem to be handdrawn/made)

i was too unprepared for this lol i did exchange some of my old stickers (missed out on a collapsal plastic fan bc my brain lagged when the guy asked me and i went to my auto 'sorry i dont have any merch' response' :( regretted this bc the room got a little hot from the amount of people in there and i was wearing like 3 layers with that fan on my mind)

from people watching a lot of trades are arranged beforehand on weibo/other sites unless you're willing to yell WHO WANTS TO TRADEEE/anyone wants freebies (a lot of people were also wearing 'Feel Free to Swap Merch/Ask for Freebies' tags) which i was definitely not brave enough to do lol… met up with an oomf i got to know from last dec when i attended an arknights only and they gave me some birbs and charms (bottom of post), there was someone who got a free LGD zine and charm from me bc i posted on wb that id give a free copy to anyone with a Mod 3 swire/swummer LMFAO

I had 2 more people to meet but, uhhh so I bought an esim for mobile data and it would intermittently lose signal here and there which was a little annoying when getting coffee but it just died entirely when i reached the venue and it was kind of Dire because i was waiting for one more friend who was coming over from the fes and i couldn't contact them lmao. told the friend i came with to go in first because I thought if my food got confiscated at least my oomf could see it beforehand LOL

waited outside in a light drizzle for an hour trying to trouble shoot my data to no avail and ended up borrowing a staff's wifi hotspot to get my entry qr code (I actually bought a second data roaming plan on my local sim but i quite stupidly did not check the country coverage and only learned later that night that 'Asia' doesn't cover China kuxiao) she was so nice i was (bow emoji) so sorry to trouble you im a stupid gaijin and she was like no its ok enjoy shanghai!! pien

spent a good 30min next to this board praying for data to no avail

the show

erm anyway because of that clownery above i more or less missed the first piece (the one w the goated hoho) but at least i wasnt the guy next to me who went for a bathroom break right before starset came up

The live singing this year was definitely an improvement I think… I can't really remember the setlist off the top of my head but I'm sure someone else has already listed it out, there were a couple of new pieces that weren't related to the concert groups like a Babel/Kazdel?? one sung in Latin, a Victoria…? one (in victorian ofc) also an Amiya (? just remembering by the visuals they used lol) one in Japanese

ohh yeah so almost every track would start with like a faction logo transitioning in from 3d to 2d which was cool but also amusing because it was honestly bringing quite the 'I will Make Your Company Logo Into 3D Fiverr' vibes

Since I missed the first piece idk if any of The Dreamer(s) got 3D models but The Pilgrim(s why are they all singular) had Kaltsit playing on that piano (there was also a replica of that piano on stage the white one complete with 'Arknights' text on it lmao) and Siege being cool running around in 3D (and ofc Eureka during her denpa number) it was very cool but man... its a pity the other characters in the group just get their live2d png during the beginning and effectively get sidelined lool compared to say Phenomenal Agents idk if i like this tradeoff but that eureka bit was so good sheesh #NOVAFIVE⭐ULTRALIVESWEEP

The other stuff was really great too looking at you Lone Trail medley…!!!!! I might be wrong but I... assume... you're encouraged to karaoke bc they always show the lyrics on screen… I couldn't even hear myself anyway but it was very fun singing songs you can't get on joysound/etc with a whole crowd going at it too (even if most of them would only sing 1-2 lines of the chorus)

Mary Clare did Radiant (they had the lyrics scrolling on the sides very cool) and iirc the Throne group's song...? Radiant was so fun live

Starset did Monster > Telescope and when the latter ended they were like Bye! and we(?) started yelling ENCORE--awkwardly because idk how they do it here (I was half expecting it to be JP style 'an-call-roo' but a bunch of us just yelled en-core en-core here and there until they returned to perform Infected) speaking of yelling.. between every piece when they had to switch sets people would just yell memes or skill names (like Dage's) to pass the time or sth i barely caught half of whatever they were memeing about

did i forget to mention anything else uhhh originium rock turntable for Guide Ahead's boss theme/Dossoles Lobby and they had IS4 medley live throat singing very cool also the dancers they got for silbenherze's boss theme good stuff...

iirc after starset was like a behind the scenes video of how HG prepared for AS and a recorded lowlight video saying some stuff that i forgot LOL just some thank you message basically. 9.5/10 bc no missy/shu EP live

i just realised i forgot to display all the merch from the A tier ticket but w/e. light stick photo ft. merch swaps/gifts from friends and strangers 🥹 (the iffy lenticular card was literally dropped into my bag by an iffy coser (wearing the LT outfit..?!) while waiting for the cab LMAO)

[pearwaldorf]

Have you heard about what's happening on dreamwidth/FFA and volunteers talking about the dysfunction happening in the OTW and the CSEM incident?

I have! It's real fucked up!

(Blanket warning for discussion of CSAM/CSEM, as well as exposure to such in a volunteer context, in text and links below.)

For those who are unaware, failfandomanon (FFA) is an anonymous meme community on Dreamwidth for people to discuss all things fandom, serious or not. I think it tends towards kneejerk anti-purity wank, but it is one of the few places where people can talk openly about fandom things without it being traced back to a publicly identifiable handle. This context will become important later on.

You may remember last year AO3 got hit with emails containing CSAM and they had to lock everything down while they dealt with it.

A few days ago somebody on FFA asked about what happened re: the AO3 volunteers working through that period. Here is the tweet chain where I found out about it, with screencaps from FFA. Basically, said volunteers got a list of links to mental health hotlines and the names of people who volunteered themselves as resources for dealing with this stuff. Yeah. (As a tangent, the OTW has an estimated ~$2mm cash reserve. At no point did they decide to hire a counselor or any other sort of professional help to assist their volunteers in dealing with this.)

Impertinence has a good rundown of the timeline of events.

azarias, the person who became the defacto CSAM resource person (a truly horrifying statement), was traumatized dealing with this. The OTW used this opportunity to force her out because people on the Board didn't like her, realized they wouldn't have a defacto CSAM person, and reinstated her, expecting that she would go back to doing what she did previously. This goes beyond benign neglect into real actual harm inflicted upon volunteers.

Then! Then! THEN!! This message (FFA original) was sent out to everybody in the OTW volunteer Slack. Which basically says to volunteers "If we don't like you we'll come down on you like a ton of bricks if you talk about how we abused you."

I don't know who's keeping up on this on Twitter, but somebody started a Dreamwidth aggregating most of what you see above.

I know this is a lot of information to throw at people. I encourage you to read it and process at your own pace because this is important to understand. And while I believe this is trustworthy information (as far as I can tell), I'm not a substitute for your own personal judgment and brain.

It is clear to me the Organization of Transformative Works has abrogated its responsibility to its volunteers as people and as laborers on behalf of the organization. There is no formal mechanism for us as AO3 users or as people the organization claims to represent (members of fandom) to demand remediation on behalf of azarias or other volunteers who have been traumatized by this.

I expect there will be a lot more people than usual at the next board meeting (I do not see one scheduled currently), but they still don't really answer to us. If you donated at least $10 during the last pledge drive you're eligible to vote in the board elections, but that does not fix the current situation or the culture that lead to it.

As somebody who has been in fandom longer than some of you have been alive, and as somebody who's had an AO3 account since 2009, it grieves me to come to terms with the rot in the OTW culture, which is deeper than I could have imagined. It's one thing to see an organization drag its feet on things it promised to do years ago or misread the room regarding new technology. It is a whole other thing to have evidence it harmed people through active malice because they didn't like them and refused to make amends when confronted. That is not something I can support, regardless of what it may have done for fandom in the past.

[beatrice-otter]

Notes on today's OTW board meeting

beatrice_otter (It was on the OTW Board Discord)

First, they learned from last time and had a much improved procedure and moderation so that there wasn't chaos, questions got answered, and things went so much better than last time. It's good to see improvement.

On to matters of substantive business:

1) They have hired a consulting firm for a DEI organizational culture audit. The audit has already begun, they've already done surveys of volunteers and are now doing more in-depth interviews. A preliminary report is expected by the end of January 2024. I'm really glad to see actual ACTION happening. We'll see if this is able to bring about substantive changes; not all such consultations are able to change entrenched power structures. But it's a step in the right direction, at least.

2) They are looking for an HR firm that can help them on two levels, both INCREDIBLY necessary. They're working on BOTH volunteer support/policies/procedures (to make a healthier environment for volunteers), AND getting them ready to hire employees. It's hard to find a firm that can help with both volunteer and paid staff issues, AND handle the fact that AO3 is an international organization and so any such policies need to be able to handle people from many different cultures and countries. I'm not surprised that they've had trouble finding one firm that can help them with all of it, but I'm so excited because this is something that could really make a huge difference, at least as much difference as the DEI organizational culture audit, again with the same caveat ... if they're able to actually get it done and listen to the experts they've hired and make the necessary changes.

3) They are working on an internal whistleblowing policy. Again, good news.

Everything seemed good and positive. I hope they will be able to put all the things they're working on into practice, it could make a huge difference!

Here's their strategic plan: https://archiveofourown.org/admin_posts/26569

[olderthannetfic]

with the new updste from the OTW Board uh basically addressing End OTW Racism people in the comments are again showing how ignorant they're regarding how non-profit organizations work in the freaking world we live in. like. they're SLOW. they MORE SLOW than your average for-profit organization.

yeah guys, we want transparency, we want the OTW to improve and to address shit like what happened to azarias (this RN is a priority IMO) and racism (not only USAmerican racism, please and thank you), but thinking that three years is "too slow and too late" is... foolish. it really is foolish. three years is FINE for a non-profit organization. is okay to ask for transparency. is okay to want shit to be addressed. is okay to work and ask for a code of conduct for the Board. but please, be real. be FACTIBLE with the times they take for implemet things like the block/mute 'buttons' and all the things they promised.

--

Transparency is good, but a lot of calls for it sound to my ears like "I need to be privy to every internal meeting so I know which staffer to stalk and harass".

[griseldagimpel]

5. 12.

5. worst discord server and why

The OTW Discord server circa two Board Meetings ago. Despite the then-Board being warned (by their own volunteers even) that there was going to be a large turn out, the only change they made was to lengthen the time.

Routine Board announcements weren't typed up in advance, instructions about where and when to ask questions were unclear, and it was an all around shit show.

12. the unpopular character that you actually like and why more people should like them

John Gaius from The Locked Tomb. Look, he's hilarious AND tragically trapped in a Hell of his own creation AND and an easy poly bisexual man who's a self-professed cheap date.

And since we're choosing violence this fine Monday morning: I have been in enough fandoms with white baddies similar to John Gaius (See: Loki in the MCU, Kylo Ren in Star Wars, Father Paul Hill in Midnight Mass) that are very popular such that I'm convinced that if John Gaius were white, he'd have legions of fans insisting he was a misunderstood poor baby and extending him All the Sympathy instead of assuming the worst possible interpretation of even his most innocuous actions.

[seepunkrun]

Improved OTW Board Meetings When?

It's October and the new OTW Board has been seated, and after that dumpster fire of a Board meeting on July 2, I want to know what they're going to do to prevent a repeat and I want them to come out here and tell us, so I've shoved yet another letter into the OTW Contact Form, and I encourage you to do the same.

Here's what I wrote:

Hello, and welcome to the new Board members! Following the astoundingly mismanaged July 2 public Board meeting, what changes do you plan to make to the way future meetings are run to make them more efficient, accessible, and organized? I ask that you announce these improvements now and allow for feedback from the public as it's important we know what to expect from these meetings, as well as what will be expected of us, and it's crucial they're moderated in such a way that provides guests sufficient time to ask questions about the agenda during the business at hand, as well as time to ask general questions regarding OTW projects, progress on the strategic plan, and the organization's work fulfilling its pledge to make the OTW and its platforms a safer, more inclusive space for fans of color. If you haven't yet decided on any changes, please commit to announcing them at least two weeks ahead of the next meeting. Thank you, Punk

Join me in calling on the OTW Board to explain how they're going to make future meetings functional and accessible to the public! You're welcome to borrow or adapt my letter. If you write your own letter, considering sharing it to encourage others, and please, spread the word.

[end-otw-racism]

Questions for the OTW Board of Directors

There's a Board meeting scheduled for July 2 at 20:00 UTC, and as part of our second call to action, we're asking fans to attend and ask questions about what the Board is doing to fulfill the promises it's made to combat racist harassment on its platforms and make the organization and its projects more welcoming to fans of color.

When asking questions, please be courteous. During the meeting, the Board takes relevant questions about the business at hand and then there's an open question period at the end. Because meetings are only scheduled for an hour, the time for questions is often limited, but if you get yours in before the end of the hour, it should be answered.

There's no size limit to the questions you can ask, but keep in mind that if you ask a multi-part question, you may only get an answer to the easiest part of it, so you might want to keep additional questions in reserve and only ask them once the first one's been answered. If you're afraid of sounding pushy, team up with a buddy and have them ask the follow-up!

Below are some questions that we'd like the Board to answer. Some are topical and some are long-standing issues, but all of them are focused on racism within the OTW and the projects it manages. Feel free to take one to the next meeting copy & paste style, or simply use them as a starting point for your own questions. 

Diversity, Equity, and Inclusion

Why doesn't the OTW have a Diversity, Equity, and Inclusion committee? Are there plans to create one?

When was the last time you met with the diversity consultant research officer? What did you discuss and what kind of obstacles have they encountered?

What goals do you have for a diversity consultant? What do you hope the diversity consultant will be able to provide?

At the last meeting you said the diversity consultant research officer will be speaking to people within the OTW "so she can get a clearer picture of what OTW leadership and volunteers expect from a consultant, what concerns they have, and what they see as priorities for this work." Are there any plans for the DCRO to speak with fans of color who use the org's platforms, to hear their concerns and get a sense of their priorities for this work?

How has the OTW reached out to fans of color to determine their priorities in making OTW's platforms more welcoming places?

Given the long delay in hiring a diversity consultant, why has the OTW taken little other action on policy changes that don't require a consultant to implement? 

How have internal conflicts hampered the OTW's ability to meet the goals set out in the 2022-2025 Vision Statement to prioritize diversity and increase inclusion within the organization?

Why did it take the OTW almost a month to acknowledge the #EndOTWRacism protest? 

What can fans outside the org do to help speed along the work of making the OTW a more anti-racist space?

Chinese-speaking Fandom

Why did the OTW shut down the AO3 Weibo account? How was this decision made? Are there plans to reinstate it?

There are allegations that the OTW put mainland Chinese volunteers at risk by deciding to include politically sensitive languages on the Archive, and that a sitting Board member was dismissive of that risk and made inappropriate comments about Chinese-speaking volunteers and fans. What happened and what has the Board done to make this right?

After the sinophobia and racism faced by one of the candidates for the OTW Board in the last election, what does the OTW intend to do to protect future candidates and prevent the spread of racist misinformation about candidates?

Policy & Abuse

How does the Board plan to empower the Policy & Abuse Committee to handle cases of racial harassment?

The May 2023 newsletter reports that the review of AO3's Terms of Service for revisions that would allow Policy & Abuse to address different types of harassment not covered under the current TOS is still in progress, but also that "Policy & Abuse and Legal teams have agreed on some changes about harassment in general, and about works created with the clear intent of making AO3 unwelcoming." What are these changes? When can we expect them to be put into effect?

These are really just a few of the many questions we have for the Board. If you have your own questions, please show up and ask them! But if you can't make the meeting, or don't feel comfortable attending, you can always write to the OTW Board (third option on the drop-down menu) and pose your questions – or any of these! – in a letter. 

And if you'd like to be informed of future Board meetings and any actions we plan around them, you can join our mailing list! Just check the "OTW Board Meeting" box.

—The Fandom Against Racism Team

[fiercynn]

some of the shit thats being demanded of an archive run by volunteers is more than a little ridiculous. Putting the onus on, amongst other things, not having a timeline for when emails will be responded to- and not seeing that a quintupling of their usual attendance in a discord meeting would cause things to get a little crazy- does little more than reduce the feeling of seriousness for the rest of your cause. Cmon now

i mean, i do hear you on things like responding to emails. what was frustrating in that board meeting was that they didn't have a good process for taking questions and made it incredibly confusing to know how to do it, and then, when people would ask for a better process/clarification, board members would simply say, "then use our contact us form!" despite people knowing that they don't have time and energy to respond to those promptly - or, possibly, to even read them. so it felt like they were trying to just push us off either way.

i disagree with you on preparation for the meeting, though. there was just no way they couldn't have expected a much bigger meeting than usual, because the issues that have come up in the past couple months have covered such a range of issues - from racism to AI stuff to mistreatment of volunteers - that there was bound to be interest. the board had been receiving tons of messages via that contact us form. their own volunteers warned them that it would be a big meeting. @end-otw-racism was publicly encouraging people to attend and even shared what kinds of questions people could ask about racism! there was no reason not to be better prepared.

i also want to emphasize that there otw does not have to be a scrappy, incompetent organization. they have over a thousand volunteers and more than a $2.5 million budget surplus. meaning that money is not needed for their next six months of operating expenses, nor has it been dedicated to anything else (at least publicly). they have so little idea what to do with that money that in 2022 they only earned ~$90 in interest income, meaning that money has not even been invested prudently. it's ludicrous. and it's not unreasonable to expect that an organization use its resources properly. i know tons of nonprofits that would be thrilled to have $2.5 million (which is five years of otw's operating expenses - an absurd amount to have in reserve!) that are far smaller and scrappier.

back to this meeting - there were lots of very simple things they could have done differently. they could have appointed other otw volunteers to moderate the channels so that the board members could focus on actually answering questions. they could have frozen messages in the main channel earlier when it was already looking chaotic (they did not do so until halfway through the meeting), but simultaneously had a separate channel for questions so that those were not lost. they could have made a policy of only one question per attendee so that some folks were not hogging the conversation. all of these things could have been done in the moment when they realized how much of a shitshow the meeting was becoming.

when an organization that people are supporting and donating to cannot adequately respond to constructive questions and feedback, that is pretty unacceptable. and so many of us are coming in with a lot of distrust because otw has failed and delayed on so many of their commitments to fans of color in the past. i'm not inclined to give them the benefit of the doubt - they have to earn people's trust back. this meeting was not a step in that direction.

[transformativeworks]

2023 OTW Elections Candidates Announcement

OTW's Elections Committee announces the 7 candidates for the 2023 board of directors elections.  Read their bios and platforms by visiting https://otw.news/b219c4

Also the OTW Board has scheduled its next public meeting on July 2 at 20:00 UTC (See https://www.timeanddate.com/worldclock/fixedtime.html?msg=OTW+Board+Meeting&iso=20230702T20&p1=1440 for your local time). The meetings are held in the OTW Board's Discord server: https://discord.com/invite/VXPf7kB7bD

[marxism-leninism-meowism]

ooohhh the otw board meeting is coming up. can’t wait to see what happens there.