workflowexpert

[workflowexpert]

If you lost access to your email tomorrow, what would you do?

Once upon a time, I used to think Gmail was fine for a business. It was free, easy, and setting up something more professional felt like a hassle. But I’ve seen firsthand what happens when that gamble doesn’t pay off.

One day… BAM. Locked out. No warning. No explanation. Just “suspicious activity detected”, and suddenly, access was gone. Every client email? Vanished. Every invoice? Trapped. Google support? Useless. Hours spent trying to recover the account, only to hit a dead end.

And it’s not just one unlucky case, I’ve seen entire businesses crumble because they relied on a free email account. Once it’s gone, it’s gone.

Here’s why it’s a terrible idea:

Big Tech doesn’t owe you anything.

If Google/Microsoft/Yahoo decides your account looks “suspicious,” they can shut it down. No warning, no appeal, no customer service to help you. You’re just… locked out forever.

Hackers LOVE free email accounts.

Guess what’s super easy to hack? A free Gmail. Brute-force attacks, phishing scams, leaked passwords, it happens all the time. And once they’re in? They can scam your clients, change your payment info, and pretend to be you.

They scan your emails.

Yeah, Gmail reads your emails. They call it “advertising data” but if you’re discussing contracts, finances, or literally anything private, do you really want some algorithm combing through that?

It makes your business look cheap.

Would you hire a lawyer with JohnDoeLawyer@gmail.com? Exactly. If you’re running a serious business, your email should look serious too.

What I wish I knew sooner:

✔️ The secure option: ProtonMail – encrypted, private, no data scanning.

✔️ The business option: Google Workspace / Microsoft 365 – same convenience, but with your own domain and actual security controls.

If you’re still using a free email, fix it before it’s too late.

Reach out if you have any questions!

[workflowexpert]

Why people resist change, Even When It Makes Life Easier

We like to think we are rational beings, but history, psychology, and our own day to day decisions suggest otherwise.

Most of us resist change, even when it promises an easier life. Not because we don’t want things to improve, but because change demands something from us, it asks us to let go of what’s familiar, to release the identity we’ve built around our current struggles, and to admit that the way we’ve been doing things might not have been the best way all along.

This isn’t just about grand life changes. It’s about the little things too.

• You know automating your finances would save you time, but you keep manually transferring money every month. (don't judge me!)

• You know a different work system would reduce stress, but you stick with your chaotic process because it’s yours.

• You know switching careers might make you happier, but the idea of starting over is paralysing. (been there)

Change is uncomfortable, even when it’s good. It forces us to grieve an old version of ourselves, and humans are sentimental creatures. We don’t just resist change, we resist the loss that comes with it.

So here’s a question:

What’s something you’ve resisted changing, even though you know it would make life easier? And what are you really afraid of losing?

(Reblog and let me know. I’m curious.)

[workflowexpert]

Admin has a branding problem. People hear the word and immediately think boring spreadsheets, endless emails, and mind-numbing busywork. The truth? Admin is the backbone of every successful business. If you’re drowning in disorganised chaos, it’s not because admin is boring, it’s because it’s broken.

That’s where I come in.

I’m Sarah, a Sydney based systems-obsessed Virtual Assistant who believes that efficiency is hot, and a well run business is hotter than a colour-coded Notion dashboard. (Yes, I said it.)

What You’ll Find Here

Admin, But Make It Hot is where I dump all the thoughts that are too casual for LinkedIn, too spicy for Instagram, and too real for polite business conversations. Expect:

✔ Productivity rants (why you’re busy but not productive)

✔ Workflow glow ups (turning admin nightmares into streamlined magic)

✔ The occasional business hot take (you don’t need another app, you need better habits)

✔ Behind the scenes of running a business efficiently (with a side of “why are we still doing this in 2025?”)

Who This Is For

• Business owners who want to work smarter, not harder

• People who love systems but hate corporate nonsense

• Anyone who gets an existential crisis from a messy inbox

If that sounds like you, stick around. If not, enjoy drowning in email. 😘

📂 Let’s make admin hot.