#Condense Data In Quickbooks
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SuperCondense reduces file size, helping QuickBooks run faster and with fewer performance issues
Brandon, MB––May 13, 2025: QuickBooks SuperCondense is a powerful tool designed to help businesses optimize their QuickBooks company files by significantly reducing their file size. This service is particularly useful for businesses that have been using QuickBooks for a long time and have accumulated a large volume of data, which can cause performance issues.
SuperCondense is a specialized service that reduces the size of your QuickBooks company file by removing outdated transactions and unnecessary data. It streamlines the file without affecting the integrity of your financial records. This service helps maintain QuickBooks' performance, ensuring the software runs more smoothly and efficiently. As your QuickBooks file grows, it can become slow and prone to crashes. SuperCondense reduces the file size, helping QuickBooks run faster and with fewer performance issues.
A smaller file size means faster backups, which is critical for protecting your financial data. It also makes it easier to transfer or share files without long wait times. By removing obsolete data, SuperCondense reduces the risk of errors, inconsistencies, and data corruption that can arise from having a large, cluttered file. Smaller, optimized company files can reduce the time it takes to run processes, saving your team valuable hours. This can improve overall productivity and reduce operational costs.
QuickBooks SuperCondense works by stripping out unnecessary historical data, such as old transactions, while retaining essential records and accounts. It doesn’t impact your reports or the current functionality of your QuickBooks system, but it does optimize the file structure to ensure better performance.
QuickBooks SuperCondense is a valuable service for businesses looking to improve the performance of their QuickBooks system by reducing file size without losing important data. Whether you're dealing with slow performance, frequent crashes, or simply want to optimize your system for better efficiency, SuperCondense can help streamline your QuickBooks experience, ensuring smoother and faster operations.
Visit https://e-tech.ca/Quickbooks-Super-Condense-Service.aspx for more information.
About E-Tech
Founded in 2001, E-Tech is the leading file repair, data recovery, and data conversion services provider in the United States and Canada. The company works to stay up to date on the latest technology news, reviews, and more for their customers.
For media inquiries regarding E-Tech, individuals are encouraged to contact Media Relations Director, Melanie Ann via email at [email protected].
To learn more about the company, visit: www.e-tech.ca
Melanie Ann
Media Relations
E-Tech
136 11 th St
Brandon, MB R7A 4J4
www.e-tech.ca
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Get Rid of QuickBooks Condense Data Tool in Simple Way

Data errors and problems with the QuickBooks Condense Utility tool? QuickBooks condense data tool utility can help you to streamline your company data files. With this tool, you can get rid of the file performance issues. To know more details about QuickBooks Condense Data Tool visit our blog!
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Few Steps Away To Install QuickBooks Data Removal Tool

Looking for a way to completely remove QuickBooks Desktop from Windows! Download and run QuickBooks Removal Tool to perform a clean installation of QB. In this article, the reader might be well updated with the entire procedure of the clean installation of QuickBooks Removal Tool for windows. To know more details visit our blog.
#QuickBooks Data Removal Tool#Quickbooks Clean Install Tool Quickbooks Clean Installation Quickbooks Condense Repair Tool Quickbooks Removal Tool Quickbooks Uninstall Too
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Everything you need to know about QuickBooks Condense Data Utility
Everything you need to know about QuickBooks Condense Data Utility
Using QuickBooks for our daily accounting and bookkeeping has always been a wise decision. However continuous data entry, adding items, and attaching invoices, receipts, and other documents increases the size of the company file on the local disk and also the QuickBooks Desktop application to accommodate. Developers at Intuit had designed the QuickBooks Desktop keeping in mind that maintaining…
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All You Need To Know About QuickBooks Data Conversion
QuickBooks Desktop is the well-known software that provides numerous tools and features to make your accounting tasks easier. And one such tool is QuickBooks Data Conversion Tool that is used to convert your company file from a different program. While converting the company data it doesn’t affect your existing/current data in any way. The main advantage of using this tool is that it creates a log of every conversion so that you can maintain the records in the systematic manner. However, the process of QuickBooks Data Conversion is a bit risky as the safety of the data is put at stake. This is where our QuickBooks Support team will help you to keep your data safe and secure while conversion using this tool. To know more benefits of using this tool, go through the entire blog.
Want to know more about the benefits of using the QuickBooks Data Conversion Tool? If yes, then don’t panic and reach out to our experts by dialing the helpline number +1(800)-578-0315 and get all answers to your queries within the least time possible.
Benefits of Using QuickBooks Data Conversion Tool
Below we have listed all the benefits that you can avail after using QuickBooks Data Conversion Tool.
The main benefit of using the QuickBooks Data Conversion Tool is that it mainly imports the data from the new company file.
Also, this tool helps in understanding the current state of the business.
This tool provides you a choice to import lists and along with this you can also import plus balances and historical transactions.
The best part about this tool is that it helps you in the setup process to convert the QuickBooks files.
One Stop Solution For QuickBooks Data Conversion
Our QuickBooks Data Conversion Services is known worldwide to provide you with the best user experience by eliminating technical glitches. Moreover, our experts teams are solely dedicated to satisfying the customers with the best support services. Also, our experts make sure that all the existing data regarding your business is converted to QuickBooks for avoiding any further inconvenience. Before converting the data our experts ensure that there is proper setup or not and all the data is transferred appropriately to your new system. Moreover, our experts teams are available round the clock to help you deal with the technical glitches or issues faced while conversion of data in QuickBooks.
How our QuickBooks Experts will help you with Your Data Conversion?
Our QuickBooks Support Experts have simplified the process of converting your current accounting data into QuickBooks software. Also, it will help you to get your historical data, payroll, inventory and financial information easily converted. And thus it will help you in setting up the new accounting software.
Identify a Suitable Product:-
In the very first place, our experts will help to determine the appropriate version of the QB software that matches as per your requirements.
Generate a New QB Company File:-
Once you have the right QB product for your business accounting, we generate a new QuickBooks company file. This is so that you can easily import data to QuickBooks from your old system.
Re-Organize Your Existing Data into QuickBooks:-
With the help of the QuickBooks Data Conversion Tool, we re-organize your accounting data to the new QB files. Therefore, it will help you to keep your data safe.
Condense Large Company Files:-
For efficient data operation in QuickBooks, we condense the flies that are too large so that you can work smoothly without any hassle.
Train Your Team:-
Now, You all are set to utilize the QB application to manage the complex business task. And then our QB support experts will provide training to your experts so that you can get aware of all the features and functions of QB.
Review the books from Old System:-
Then, we do the cross-checking of the old system to ensure that no important financial information is left. Besides this, we also create a cloud backup to avoid any accidental data loss while converting the data.
Resolve Technical Hiccups:-
We take the timely follow up to check the performance of the QB software and if any issue is found then we are ready for the maintenance. This is so that you can make the best out of the QB accounting software.
Get Any Additional Help!!
We assure you that this blog would have made you understand about the benefits of using QuickBooks Data Conversion. However, if you have any further query then get in touch with our experts by dialing the toll-free number +1(800)-578-0315.
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The thing to know about Quickbooks file recovery
To get an insight into Quickbooks file recovery you need to know that it is accounting software. There are several small to medium businesses that use Quickbooks and it has a cloud-based version as well. It makes the accounting easier by managing payroll function, business payments, paying bills, etc. As the software does so many works at the same time so files may get lost. It is not a task of a regular person to recover the file, you need a professional.
What kind of help service provides?
● Professional service offers data recovery that is followed by Quickbooks File Repair.
● The professional service like E-Tech is capable of fixing the corruption of the file so that you can verify, and rebuild the data to resume the task.
● E-Tech offers Quickbooks Canada to UK conversion so that data can be downgraded from Premier, or online, or Pro.
● They also offer migration services from SAP, Sage Business Works, and Net Suite, to Quickbooks.
Identifying data corruption
E-Tech reviews the logs after verifying the data and then step in rebuilding the data. The logs will let you know whether there is any problem so that you can go back to fix it. Once you have the information you can delete or replace the corrupted data. To perform the task accurately E-Tech continues to address each file.
How to stop data corruption?
● To stop corruption E-Tech creates journal entries to summarize the activities. The summary of the data will help in Quickbooks US to UK conversion as well.
● The journal entries will also help in cleaning up the balance sheet of a particular company.
● E-Tech removes the transaction data so that new entrants can be done smoothly without burdening.
● They also start a new QuickBooks file for opening balances.
● Opening a new file will reduce the size so there will be a lesser chance of corruption.
So, here are the steps that a professional service provider like E-Tech offers to stop the possible corruption of QuickBooks data. Despite that, if the file gets corrupted then they opt for garbage in, garbage out process to recover the essential data from being corrupted. If the files are prevented from being corrupted, then an organization can perform an accurate financial calculation. Availing service from a professional service provider like E-Tech will help your business to grow further.
One can outsource the design of QuickBooks system and the setup so that you can do the strategic tasks easily. E-Tech helps to perform the bookkeeping functions effectively as well because they are in the industry for around 20 years. They offer their service all across the world and with their quality-service they have earned a reputation in the industry. They offer a wide range of affordable services. They can work with all the versions of Quickbooks so they can merge files to create a condense file, reduce the size of the files, and many more.
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QuickBooks Desktop 2019 plans according to their size of businesses QuickBooks Desktop Pro 2019 is in spotlights,upgrades, condensed data file optimization, and customer invoice history tracker feature that helps you in many financial activities. By using the resources or plans, you can make happy the clients
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Intuit Quick Books Login +1-818-295-3510
CLICK HERE TO GET QUICK BOOKS HELP SUPPORT
QuickBooks by Intuit is an accounting software built for simplifying the accounting task for small-sized businesses. It is also an efficient software in terms of scalability, reliability, and performance. But, like other software, users face specific errors and bugs that require external assistance. Earlier, for solving the error, the user downloads different repairing software, which results in only consuming time. Concerning this, QuickBooks offered a robust set of tools to resolve various issues and the name is QuickBooks Tool Hub aka QuickBooks Repair Tool. QB Desktop Tool Hub is a multi-functional asset that provides the user with all the necessary tools. Let’s know in brief about QuickBooks Toob Hub Program.
What is QuickBooks Tool Hub?
This tool contains a group of various other QuickBooks tools in a single application. It provides tools like Doctor, Condense Data Tool, QuickBooks PDF and Print Repair Tool, and others that require resolving the pervasive QuickBooks errors. In case any glitches interfere with QuickBooks, the users can use the specific tool from the QuickBooks Tool hub to fix the issue. It can also resolve the most common errors, like 152, 6189, 816, and many others.
Why Do We Need Tool Hub in QuickBooks?
Types Of Errors That Can Be Fixed Using Intuit QB Tool Hub
Here, we have listed the errors which can be fixed using Intuit QB Tool Hub quickly: These are:-
Installation Issues
Network Problems
Network and Connection Issues
Performance Issues
Login Credentials error
QuickBooks Error Code 6123
Quickbooks Multi-User Error H202
Company File Issues
Printing Issues
Crashing Issues
PDF and Printing Errors
Tool Hub in QuickBooks Desktop can practically fix all the major QB issues. Now, to know how to fix these problems with the tool, you have to download software. But before starting the process of downloading QuickBooks Desktop Tool hub, you need to know about the system requirements to install it.
Primary Requirements For QuickBooks Repair Tool Installation
Every software requires a set of things to work smoothly, So does QB Tool hub. Here are a few system requirements that needs to be fulfilled to use Tool hub utility.
Microsoft .NET framework.
Microsoft Visual C++ redistributable package.
The latest version of Windows.
Note: The user can use QucikBooks Tool Hub to fix all types of errors in QuickBooks
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Removing the QuickBooks audit trail reduces file size, improves speed and responsiveness
Kingston, November 28, 2024: The QuickBooks audit trail is a record of all changes made to transactions within a QuickBooks file. While this feature is useful for tracking edits, ensuring data integrity, and complying with audit requirements, there are situations where removing or condensing the audit trail can be beneficial.
The audit trail logs every change, and over time, this can lead to a large file size, causing QuickBooks to run more slowly. Removing the audit trail reduces the file size, which can improve the software’s speed and responsiveness, especially for companies with extensive transaction histories.
For businesses with long histories in QuickBooks, the audit trail can create clutter in data management. Removing it can make files easier to navigate, especially for users who don’t need to track every minor change. Streamlining the data also aids in faster report generation and less complex bookkeeping. Some businesses prefer a “clean slate” each fiscal year to avoid confusion from older data in reports. Removing the audit trail can make it easier to review only current-year information without distractions from prior changes.
Although the audit trail serves as a protective feature, businesses occasionally want to protect specific sensitive transaction histories from visibility, especially when preparing files for external sharing or review. Use Condense Data Utility: QuickBooks Desktop has a built-in “Condense Data” utility, which creates a condensed version of the company file by removing unnecessary historical data, including parts of the audit trail. This can significantly reduce file size while retaining essential financial information.
For a full reset, consider creating a new company file at the start of a new fiscal year or after a significant organizational change. This will carry over key lists like customers, vendors, and chart of accounts, but without the audit trail or detailed historical data.
Some third-party QuickBooks services specialize in removing the audit trail or helping clients condense files without data loss. A professional can assist with exporting essential data and importing it into a new file while ensuring compliance and data integrity.
Removing or condensing the QuickBooks audit trail can boost software performance and simplify data management, making day-to-day accounting faster and less cluttered.
About E-Tech
E-Tech is the leading service provider of QuickBooks File Repair, Data Recovery, QuickBooks Conversion and QuickBooks SDK programming in the UK and Ireland. In our 20 years plus of experience with Intuit QuickBooks, we have assisted over a 1000 satisfied customers with their requirements.
We offer a range of services for existing QuickBooks users and provide comprehensive solutions for small businesses. Additionally, our expertise covers the US, UK, Canadian, Australian (Reckon Accounts), and New Zealand versions of QuickBooks (PC and Mac platforms).
For media inquiries regarding E-Tech, individuals are encouraged to contact Media Relations Director, Melanie Ann via email at [email protected].
Melanie Ann
Media Relations
ETech
61 Bridge St
Kingston HR5 3DJ
www.quickbooksrecovery.co.uk
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When the QuickBooks Condense Feature Does Not Bring About the Desired Results, Try the SuperCondense
When the QuickBooks Condense Feature Does Not Bring About the Desired Results, Try the SuperCondense
Kington, UK — (Senmer News Wire) — 03/02/2021 — There comes a time when a QuickBooks data file exceeds a normal size causing slowdowns and crashes to occur. There is no limit to the size of a file, but it is believed that when a QuickBooks Premier or Pro file reaches around 150MB in size, it can start to cause issues. QuickBooks Enterprise starts straining at around 1GB. Above these limits,…
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QuickBooks Error Code 80004005 is basically referred to as Condense Data Error that is a direct result of corruption or damage to QuickBooks company file. The error message of Condense Data error gets displayed through many error codes with 80004005 being the most common. They indicate the requirement of repair for QuickBooks company file in complete detail. You can see attached images for more information.
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QuickBooks: File Reduction & Recovery Services
QuickBooks has a built-in functionality i.e., QuickBooks file size reduction service that will reduce the file size��of your QuickBooks data file. Well, how it is done is that the QuickBooks condense operation squeezes closed transactions into summary journal entries.
Further, if you have any file, which is very old and has lethargic performance and you want to reduce its size to improve its responsiveness, no need to worry, the QuickBooks file size reduction functionality will take off all the worry.
In addition to the above functionalities, several additional benefits could be enumerated as:
- Better Network stability
- Fix errors.
- Better performance with third-party applications
- Etc.
In addition to the above size reduction service, QuickBooks is also equipped with the QuickBooks list reduction services. It will not only bring down the size of the file but also remove the unused list from the file. One of the aspects of business growth is to remove the obsolete and make room for new opportunities and yes, Quick book list reduction service is exactly the one help in achieving it.
It helps:
- The responsiveness, performance increases
- Create new, which are 40% - 60% smaller in size on average.
- Lower the chances of data corruption.
- Etc
Having briefed the above functionality from QuickBooks, the QuickBooks TLG file Data Recovery service is not less than a boon. This service replays the contents of the TLG into an older backup of the data file to recover all missing data.
Generally, the TLG file is used for data restoration. Not being in front, this file act as a backup to help restore any data that could be easily erased or damaged. The TLG may not be on the priority list of any company or may not be the first choice of any company but it is important to maintain this file as it would be helpful if any of the company files are erased.
TLG is one of the several files, which are created every time, a new company file is created in a new place. Whenever any transaction is updated in the company file and is saved, the modifications get stored in the TTG file as well. It must be ensured that the TLG file is in the same directory as of QBW file.
If it is found that that QBW is by any chance missing or deleted or it has moved your date file to recycle bin or completely erased, a full recovery is still possible, if the TLG file is valid. The erased file can be recovered by replaying the TLG file into an older backup. This can be achieved using QuickBooks TLG file data recovery services. Further, the TLG file is also used to track the company's finance.
QuickBooks TLG file data recovery services help as:
- To replay the data into the older backup
- Wrong data can be recovered by copying the data of the company file.
QuickBooks expertise can help you from financial strategic functioning, everyday accounting services to instill financial order in the businesses.
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Subscribe: https://www.youtube.com/fenyutas?sub_confirmation=1 More videos: https://www.youtube.com/user/Fenyutas/videos?flow=grid&view=0 My "Fenyutas Store": https://teespring.com/stores/fenyutas-store Toshiba Satellite L755 specs READ REVIEW MODEL Toshiba Satellite L755-S5168 - 15.6" - Core i5 2450M - 4 GB RAM - 640 GB HDD GENERAL Packaged Quantity1 ManufacturerToshiba PROCESSOR / CHIPSET CPUIntel Core i5 (2nd Gen) 2450M / 2.5 GHz Max Turbo Speed3.1 GHz Number of CoresDual-Core CacheL3 - 3 MB 64-bit ComputingYes Chipset TypeMobile Intel HM65 Express FeaturesIntel Turbo Boost Technology 2.0 CACHE MEMORY TypeL3 cache Installed Size3 MB STORAGE InterfaceSerial ATA-300 Optical DriveDVD±RW (±R DL) / DVD-RAM fixed Read Speed24x (CD) / 8x (DVD) Write Speed24x (CD) / 8x (DVD±R) / 6x (DVD±R DL) Rewrite Speed24x (CD) / 6x (DVD-RW) / 8x (DVD+RW) / 5x (DVD-RAM) RAM Memory Speed1333 MHz Configuration Features2 x 2 GB TechnologyDDR3 SDRAM Installed Size4 GB MEMORY Max Supported Size8 GB TechnologyDDR3 SDRAM Speed1333 MHz Slots Qty2 Empty Slots0 ENVIRONMENTAL PARAMETERS Humidity Range Operating20 - 80% (non-condensing) DISPLAY LCD Backlight TechnologyLED backlight Resolution1366 x 768 (HD) Widescreen DisplayYes Image Aspect Ratio16:9 Monitor FeaturesTruBrite TypeLED Diagonal Size (metric)39.6 cm Display Resolution AbbreviationHD AUDIO & VIDEO Graphics ProcessorIntel HD Graphics 3000 Memory Allocation TechnologyDynamic Video Memory Technology Max Allocated RAM Size1696 MB Integrated WebcamYes SoundStereo speakers, microphone FeaturesMaxxAudio LE HARD DRIVE Spindle Speed5400 rpm TypeHDD Capacity640 GB INPUT Typekeyboard, touchpad Featuresmulti-touch touchpad COMMUNICATIONS Wireless Protocol802.11b/g/n Wired Protocol10/100 Ethernet OPTICAL STORAGE Drive TypeDVD SuperMulti TypeDVD±RW (±R DL) / DVD-RAM Form Factorfixed PROCESSOR CPU TypeCore i5 Processor Numberi5-2450M Generation2 ManufacturerIntel Clock Speed2.5 GHz CARD READER Typecard reader Supported Flash MemoryMemory Stick, Memory Stick PRO, SD Memory Card, SDHC Memory Card, SDXC Memory Card, microSD, miniSD BATTERY Capacity48 Wh Cells6-cell Technologylithium ion Run Time (Up To)5.7 hour(s) AC ADAPTER InputAC 120/230 V (50/60 Hz) Output65 Watt, 19 V, 3.42 A CONNECTIONS & EXPANSION InterfacesVGA LAN Microphone input Headphone output 3 x USB 2.0 HDMI Memory Card ReaderYes (SD Card, Memory Stick, Memory Stick PRO, miniSD, SDHC Card, microSD, SDXC Card) HEADER BrandToshiba Product LineToshiba Satellite ModelL755-S5168 Country KitsUnited States Packaged Quantity1 CompatibilityPC NETWORKING Data Link ProtocolEthernet, Fast Ethernet, IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Compliant StandardsWi-Fi CERTIFIED Wireless LAN SupportedYes MISCELLANEOUS Colorbrushed aluminum blue, black keyboard FeaturesUSB Sleep-and-charge ports, security lock slot (cable lock sold separately) Compliant StandardsRoHS Included Accessoriespower adapter MONITOR Diagonal Size15.6 in SOFTWARE Microsoft Office PreloadedIncludes a pre-loaded image of select Microsoft Office 2010 suites. Purchase an Office 2010 Product Key Card or disc to activate preloaded software on this PC. SYSTEM Notebook Typenotebook PlatformWindows Hard Drive Capacity640 GB DIMENSIONS & WEIGHT Width15 in Depth9.8 in Height1.5 in MANUFACTURER WARRANTY Type1 year warranty MAINBOARD Chipset TypeMobile Intel HM65 Express ENVIRONMENTAL STANDARDS EPEAT LevelEPEAT Gold ENERGY STAR CertifiedYes PHYSICAL CHARACTERISTICS Weight5.29 lbs POWER Min Operating Temperature41 °F Max Operating Temperature95 °F OPERATING SYSTEM / SOFTWARE OS Provided: TypeMicrosoft Windows 7 Home Premium 64-bit Edition TypeAdobe Acrobat Reader, Adobe Flash Player, Amazon, Face Recognition software, Google Chrome, Google Toolbar, Microsoft Internet Explorer, Microsoft Office 2010 Starter, Microsoft Silverlight, Microsoft Windows Media Player 12, NetZero Internet Service, Norton Internet Security 2012 (30 days trial), QuickBooks Online Banking, Skype, Toshiba Assist, Toshiba Book Place, Toshiba Bulletin Board, Toshiba Disc Creator, Toshiba Eco Utility, Toshiba HDD/SSD Alert, Toshiba Hardware Setup Utility, Toshiba Media Controller, Toshiba Online Backup (30 days trial), Toshiba PC Health Monitor, Toshiba Recovery DiskCreator, Toshiba ReelTime, Toshiba Resolution+, Toshiba Service Station, Toshiba Sleep Utility, Toshiba Supervisor Password Utility, Toshiba Value Added Package, Toshiba Web Camera Application, WildTangent Game Console, Windows Live Essentials, Windows Live Mail, Windows Live Messenger, Windows Live Movie Maker, Windows Live Photo Gallery, Windows Live Writer VIDEO OUTPUT Graphics ProcessorIntel HD Graphics 3000 Graphics Processor SeriesIntel HD Graphics VIDEO MEMORY Memory Allocation TechnologyDynamic Video Memory Technology Max Allocated RAM Size1696 MB NOTEBOOK CAMERA Integrated WebcamYes INPUT DEVICE Numeric KeypadYes
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Smooth Roll Out of Restaurant365 at BLCO’s 29 KFC, Taco Bell and A&W Locations Kicks Off Efficiency Gains
Background
With more than 30 years in the franchising business, C21 Group/BLCO Enterprises has grown into managing 29 KFC, Taco Bell and A&W franchise locations across Canada and parts of the U.S., employing more than 700 people. The company aims to serve its communities better by upgrading its current stores as well as building and acquiring new stores. C21 Group/BLCO is dedicated to community giving, participating in KFC’s Add Hope and Our Harvest programs by donating surplus food that is safe to eat to local hunger relief organizations. True to its vision to be a “big-hearted company for our customers, for our employees, and our shareholders,” C21 Group/BLCO strives to be the best franchise manager in Canada and the U.S.
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Challenge
As C21 Group/BLCO worked to streamline its accounting and operations across 29 locations and multiple divisions, the company realized that scaling its QuickBooks Desktop system created an extremely inefficient workflow.
Sarah Ballard, director of finance and a Certified Public Accountant, explained that C21 Group/BLCO was using many different sources of information that needed to be transferred into QuickBooks manually, from the store point-of-sale (POS) to other store operational software.
The accounting team spent hours daily and monthly doing cash reporting from the stores, entering journal entries manually, and “paper checking” everything out. The office was also juggling invoices coming from email, mail, and fax, on top of troubleshooting late invoice deliveries and wrong addresses. Bank reconciliation took approximately 18-20 hours a week, and month-end close was an extensive, time-consuming process that frequently wasn’t completed until four weeks after month end. Even after these accounting tasks were completed, Ballard wasn’t convinced of the accuracy of the information she was getting from manual data entry.
Solution
When asked what she was looking for in an accounting solution, Ballard was clear: “definitely reduce the amount of data entry we were doing and reduce the resources and time spent on our extensive number of invoices.” Also on her wish list were consolidation, detailed reports, a fixed asset tracker, and an accounting solution that integrated smoothly with the POS system.
Ballard decided to try Restaurant365, an all-in-one, cloud-based platform built to help restaurant operators run their businesses more efficiently and profitably. The restaurant-specific solution offers robust accounting products, like bank reconciliation, as well as tools like fixed asset tracking, custom financial reporting, and full integration with POS systems, food and beverage vendors, and banks.
C21 Group/BLCO had recently acquired four restaurants in a standalone company that had yet to be folded into the main company, and Ballard decided this was the perfect way to test R365. With the help of one of R365’s implementation specialists, Restaurant365 was up and running in all four restaurants in less than three weeks.
“I’ve done a lot of implementations over the years in my career, all kinds of them,” said Ballard. “Patty Hernandez at R365 is probably the best implementation specialist that we’ve ever had.” Ballard also credits the dedication from her C21 Group/BLCO team. “Everybody was excited to get it up and running, knowing that it would make their jobs a lot more productive.”
Ballard shared an email she wrote to a peer after switching to R365, saying,
“I honestly cannot say enough good things about our installation and user experience. Our operations team as well as our accounting team are very happy with the information being provided from R365. We are so excited to dive into using the system more extensively. The intercompany benefit is worth it alone.”
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Results
Now with 29 active locations on Restaurant365, Ballard is seeing major gains in efficiency in both accounting and operations.
Ballard said the biggest payoff from R365 so far has been the sheer hours saved through the accounting solution. Using Restaurant365 has saved the accounting team:
Roughly 20 hours per month for bank reconciliation (because it is now automated)
20 hours per month for P&Ls (because an accountant no longer needs to key data by hand from QuickBooks into an Excel sheet)
At least 10-20 hours per month from streamlining AP (because of the R365 integration with Sysco)
Ballard estimates the team is already saving in excess of 50 hours a month with R365 but is looking forward to the full implementation and training rollout to the entire company, “I anticipate that time savings to grow.”
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As director of finance, Ballard is finding R365 an invaluable tool for her own responsibilities. Last year, Ballard estimates she spent about 100 hours doing budgets, because she had to manually enter numbers into QuickBooks when the import from Excel wasn’t possible. When Ballard used R365 this year, she estimates “it took me about 10 hours—so that’s just 10% of the time.”
In addition, “the intercompany is phenomenal,” said Ballard. With multiple companies in Canada that do a lot of intercompany transfers, C21 Group/BLCO is now able to condense transfers into one entry, versus going in and out of multiple entities to ensure they’re all in balance at the end of the month and year. “Now, we just plug in which company we want it to go to per location, and R365 does it right automatically; there’s no need to go back and rebalance, which is a huge time saver,” said Ballard. And with Restaurant365 integrations throughout the entire company, C21 Group/BLCO is able to streamline reporting both by selecting the entities to include in a report using the same chart of accounts, and also through consolidated forecasting.
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Ballard also appreciates the fixed asset tracking in R365. She said that previously, her franchise locations spent money “willy-nilly” on repairs, with the mentality that repair is cheaper than replacing. She found that QuickBooks wasn’t able to track the age of equipment and how often repairs were happening. Now that she has starting using fixed asset tracking within R365, she reported, “I think in year end and month end, we will be able to do more accurate amortization of our assets.”
Although Ballard originally saw Restaurant365 as mostly an accounting tool, she is finding that her operations team can also benefit from the restaurant management system. Recently, Ballard recounts, when posting the weekly count, she noticed that the director of operations had gone through the accounts and noted the inventory that was over-ordered or too low. “I think these trends were becoming more and more visible to them,” she said, “So I anticipate we’re going to be seeing some significant cost savings there.”
She also takes advantage of R365 for controlling costs. “Now that we have more accurate budget data, we’re able to look for variances and make sure that we have more accuracy in what we’re doing. We’re identifying things for us to start looking at, as far as cost reduction, and sending those out to the managers in a timelier fashion. They are actually able to access it in their modules, and I believe it will give them more visibility into controlling costs.”
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Because of POS integration with restaurant software, store managers are able to look at real-time financial data, like P&L, at least a few times a week—far more often than before. Previously, “the data was so old that it really was not impactful. We weren’t able to action anything,” said Ballard. Now, managers and operations are able to see labor accruals, frequent P&Ls, and sales forecasts versus their labor, enabling them to make changes sooner rather than later.
The overall results of Restaurant365, according to Ballard?
“Definitely much better efficiency in our accounting staff—using them for more detailed analysis versus data entry. We definitely have more accurate and timely information than we’ve ever had. Everybody seems to be really excited to use the information that we’re providing to make better decisions and cost savings.”
As she finishes the rollout to the rest of C21 Group holdings, Ballard is excited to explore other Restaurant365 inventory, labor, and reporting tools. C21 Group/BLCO chose Restaurant365 for many of the accounting features, but the software has impressed Ballard most with the streamlined implementation process. When asked about her experience with the Restaurant365 team, Ballard said, “our success has been foremost in their minds. It’s just been a fantastic experience and I would love to share that with as many people as I can.”
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The post Smooth Roll Out of Restaurant365 at BLCO’s 29 KFC, Taco Bell and A&W Locations Kicks Off Efficiency Gains appeared first on Restaurant365.
from Restaurant365 https://www.restaurant365.com/case-studies/smooth-roll-out-of-restaurant365-at-blcos-29-kfc-taco-bell-and-aw-locations-kicks-off-efficiency-gains/ via IFTTT
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