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Yes, Using A Project Management System Is A Must

Stop with meetings, visiting a co-worker desk, or calling different departments, this is all a waste of time. If you’re a medium to large scale business, a project management system (PMS) is essential to delegate tasks, foster better communication, and follow up on work progress.

Why are project management systems necessary?

Delivering a valuable product or service to satisfy client expectations is a tough endeavor and requires the commitment and quality work of every employee.  Getting all the staff to work progressively in sync is no easy feat. Thus, using a project management software, like Claritask.com, which forces everyone to upload or perform their work in one centralized and transparent location is essential thanks its quickness of collaborating with one another on tasks.

What are some key features of a PMS?

Tasks

Tasks are a fundamental part of the workplace and thus also a project management system too. Tasks can be assigned to one or multiple individuals.  So, let’s say there’s a job that needs to be performed, the project manager will assign it to most experienced employee available, for example Sarah. Within the PMS platform Sarah will receive a notification on her dashboard that she’s been assigned to a new task, once opening it, there will be instructions to follow typed by the project manager. If there’s any confusion about the assignment, Sarah can reply within the task window and leave a comment asking clarification.

Subtask

Now let’s say there’s more work to be done on a specific task, then the project manager can simply add a subtask and add it to the same or different employee. Again, he or she will have the opportunity to leave comments which will immediately be relayed to the manager on duty.

Workspaces

Workspaces are separate windows within the PMS platform that you can create and invite co-workers to collaborate. Within a workspace, the employee or admin (project manager) will be able to see all the tasks assigned and being worked on within the room

Time Tracking

As a manger you’ll know exactly how much time each employee has spent on a task. This way, manager will see which tasks are more challenging than others or needing the most attention from multiple employees.

Try using a project management system today, they streamline so many time-consuming activities like assigning tasks or delegating subtasks via conference room group meetings or phone calls. With so many features not mentioned above like history, reoccurring tasks, recover, or time sheet reports, there’s more to the project management software than expected. For companies that are already medium size they need to start thinking how they’ll manage staff efficiently before moving into the larger office and working under economies of scale. Get a head start and begin working with a PMS today system today, like Claritask.

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Practices By The Best Project Managers

Working as a project manager is an art, especially if he or she doesn’t know the ins and outs of each position of the co-workers. Also withholding criticism or delegating the right tasks during turbulent times is no easy feat. For this reason, the best project managers are great coaches and can adapt. There’s a saying “If everyone knew what to do when to do it, and how exactly to do it, there would be no need for project managers.” So, there’s a need for quality project managers. Here are some common practices by the best project managers:

Communication

Maintaining good communication is fundamental to any relationship. This goes both for the client and the co-worker. The project manager carries the burden of responsibility if his team isn’t working on exactly what they should be given the client guidelines. Thus, communication must be ongoing between the client and co-worker. If anything is unclear, the manager should re-engage the client to sort out any kinks. On the other end, the manager should instruct and motivate his co-workers with the right project management system, in real-time, ensuring optimal productivity and remaining within budget. A good project manager should assign tasks within a project management system with well-written instructions as well as deadlines. If a deadline is not met, a meeting should be held with the responsible team or individual.

Avoid Criticism

Before meeting with the team or individual, a good project manager is reminded of the fact that disappointment is a stronger motivating factor than criticism. If a project falls behind schedule or it looks like a certain section isn’t going to make the deadline, they refrain from criticizing employees, it’s only going to do more harm than good. Yes, after some harsh criticism the employee might complete their work more on time, but they may not, they may quit or try and snub the company later down the road. So, good project managers make a point not to criticize co-workers, but rather make them feel bad for disappointing. Everyone wants to show they are valuable or worthy, the ego feeds off it, so a co-worker that knows they have let someone else down (i.e. the project manager) has something to prove. They might work 10x harder just to show they are just as worthy as when they were first hired for the job.

Adaptability

Passing the point of having the ability to swallow their ego and refrain from criticism, the best project managers adapt to change, in fact, they fundamentally expect the unexpected, and embrace it. With deadlines and rigid project guidelines outlined by the client, this may sound weird to expect anything unexpected. However, the best project managers know that things aren’t necessarily going to go according to plan every step of the way. Knowing this thwarts the feeling of shock when something unexpected occurs. In times of crisis, the project manager can motivate or assign new tasks fast to co-workers to counter the change.

Keep A Journal

A good project manager keeps a journal of how he or she handled situations and how the interaction/workplace relationship carried on thereafter. This helps as an invaluable reference when dealing with future issues or similar circumstances. A journal also keeps a project management centre, staying on the path of what’s working.

Conclusion

Looking to make life easy as a project manager? Try Claritask, the optimal project management software that brings all your teams together working seamlessly in sync. With so many project management systems to choose from, Claritask is the obvious choice thanks to it being fully dynamic with the ability to connect to all other MyDev or third-party platforms. With Claritask, your business will operate efficiently. Plus, Claritask is soft on the wallet since it costs just a fraction relative to competitors. So, what are you waiting for? Sign up for Claritask today.

For questions: infor@claritask.com or call +1 (224) 279-1076

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Claritask continues to grow

Ever since MyDev acquired Claritask in March 2021 user growth continues to rise!

Claritask, a project management system offered for free on the MyDev applications landing page, is proving its promise. MyDev customers enjoy Claritask’s easy structure and employee accountability.

For example, Fernanda Graciolli the founder of Writtio.com says that “Claritask had everything we needed to collaborate on daily tasks and keep track of long-term goals.” The learning curve for understanding the user interface is seamless, and Frenanda ads “It consisted of every core feature my team needed to stay on track without the distractions of the fancy bells and whistles found in a lot of other task management tools.”

The majority of MyDev clients are small businesses and start-ups. Conveniently, Claritask is available for $0/month for up to 2 users, covering the needs of most start-ups. For larger businesses such as The Social Plus, Claritask can be purchased for just $33/month for up to 11 users, and just $3 extra for each additional user. Larger companies find Claritask promotes teamwork at its best with a sense of belonging.

Businesses need to hold a strong frame of teamwork and flow to complete projects on time for their customers. Claritask empowers these businesses to assign and standardize tasks to employees shortening the time to meet these deadlines. One feature manager greatly appreciated about Claritask is the “recovery” tool which repopulates anything deleted by anyone on the team, nothing is ever lost! Managers can customize tasks by assigning them to groups, even multiple groups, to complete a mini-project within the larger project.  Stages can even be set where employees can shift focus to different tasks at certain periods, thus performance can be followed.

Take control of your projects today and try Claritask at MyDev.com. Claritask offers real-time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

For any questions, contact: hello@claritask.com or call: 224-279-1076

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Why Use a Project Management System?

Large or small, family-run or multi-structured, all businesses can benefit from using a project management system like Claritask, offered for free at MyDev.com

Claritask Promotes Remote Working

In a day and age where remote working is becoming the standard, project managers are finding it worrisome to have employees outside of the office. However, using just one of Claritasks features such as “time follow,” managers can always shadow progress. MyDev customers that choose Claritask will find that no matter where in the world their employees are, the combination of task chat, file sharing, time tracking, and variable administration enables the businesses to hold their people accountable for the best effort. Ambitious employees actually appreciate this tracking since they want to be noticed and rewarded for their good work. Using Claritask, managers can easily notice if individuals are working beyond the expected scope of work, or if they’re slacking off.  Thus, a remote workplace becomes a non-issue using Claritask and operations are efficient.

Everyone On The Same Page

Speaking of efficiency, working in Claritask is also transparent, so everyone is on the same page all the time. Work is either simultaneously done to shorten project completion, or work is individually assigned so no one is overlapping. If an employee is struggling in one aspect of a project, another person can interrupt and immediately build off their colleague’s efforts, or leave a helpful comment. This ease of collaborating with others in the workplace is so integrated into Claritasks software that it’s also a good idea to invite clients to view progress.  According to a Harvard Business Review article titled “How Project Managers Can Stay Relevant in Agile Organizations”, Jeff Gothelf said, “project managers should strive to increase the percentage of decisions being made based on objective evidence such as customers input, rather than subjective, arbitrary assumptions.” Thus, inviting a client to monitor projects only sharpen a team’s understanding of customer needs. With experience, a refined and attuned team can lead to shorter completion times for future clients, thus lowering project costs.

Less Expensive Budgets

Completing a project can be expensive both for the business and the client paying for the operation. This is especially true when groups are fragmented.  When a team is seamlessly working together transparently, from the designers, developers, and marketing team, then expenses can be lowered drastically. With Claritask, there’s no need to ever outsource work, because everyone within the organization is collaborating, striving to achieve the same understood goal. This remains true even if the team is working from home. When searching for a development agency, clients appreciate knowing that the organization they are hiring uses a project management system. Clients understand that developers using project management systems translate to maximum efficiency and a low-cost offer.

Start working smarter, offering your clients possibly lower costs projects today thanks to using Claritask!

Try Claritask today for just $0/month for up to 2 users at MyDev.com.

For any questions, contact: hello@claritask.com or call: 224-279-1076

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Way of The Project Manager

The project manager, the guy that knows everyone in the office, or these days, the guy that knows everyone’s global workplace via zoom. He or she knows a bit about everyone and can work in their respective fields to certain extents. The project manager is indispensable, especially when co-workers request time off. A project manager is always in demand; they assume responsibility for the team because even though they’re not creating the project, they’re conducting it.

The following are some suggestions, a framework if you will, to the way of a project manager:

Don’t trust your employees and they won’t trust you

A good project manager understands that being open and honest builds trust within a team. This is where Claritask, a project management system offered on MyDev.com comes in handy. Claritask is software that offers so many features to work/collaborate in real time with co-workers that companies love it! There is no option but to work open and honestly, and new employees barely need any training or acclimation to Claritask. The software is so seamless, they question why they didn’t use it sooner! Also there is no chance for new employees, or anyone for that matter, to delete various parts of a project because with Claritasks “recover” feature, nothing is ever lost, the project manager can re-populate any segment. Thus, there’s no need for an employee to lie or feel inferior that he or she lost a certain aspect of the project. Everything is good with Claritask.

When issuing instructions, be precise

Express yours instructions completely, but be short and concise the email or live chat. With Claritask a project manager can hold his colleagues accountable via features such as “tasks”, or “delegate subtasks” to each segment of development to maintain a deadline. However, if a project is falling behind, ask yourself if the instructions were precise. If not, take responsibility to and use Claritask’s “delegate subtasks” feature to replace your previous requests. If the instructions were precise, just remember it’s a process; your colleagues are constantly gaining experience and adjusting to various different client requests. This experience will carry forward and help complete future projects faster with new clients. Rushing ahead to finish a project will not get you far, some of your skilled employees might be able to achieve the deadline early, but the project is only completed when the team as a whole are able to end it together.

Lead By Example

A good project manager knows the flaw of the position. He or she understands they have power to instruct others but perhaps not the ability to motivate themselves. Therefore, a project manager can should learn the skills of each different department of a company so that they can prove ability and gain the respect of co-workers when issuing instructions. A great time to gain experience from working in different departments is when employees request time off. During these times, a manager can work side-by-side with colleagues and feel what it’s like to produce code or content within a deadline.

Whether issuing or receiving instruction, take control of your projects today and try Claritask at MyDev.com. Claritask offers real time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

For any questions, contact: hello@claritask.com or call: 224-279-1076

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Claritask Promotes Remote Working

All over the globe companies are turning to project management systems such as Claritask to hire both employees and interns. Covid-19 has set all businesses down an accelerated path to remote work; it’s only a matter of time till the virtual workspace becomes the absolute norm regardless of pandemics or variants.

With countries issuing Covid restrictions and new sanitary business practices, the pandemic has made it difficult for companies to hire. Since most businesses are having their employees work remotely, it’s now important for them to find new hires remotely that already have experience in the field so that no 1 on 1 training is necessary. Enter Claritask, a project management system that fully integrates all necessary aspects of collaborating as a team in a virtual environment. Tasks can be delegated, time managed and reviewed all in real-time.

For companies not lucky to find new hires with enough experience to turn-key being working productively for a business, interns are the next best thing. In this respect, Claritask gets interns up to speed on knowledge and experience working on a project with current employees. Managers using Claritask software can issue pre-determined check-ins for what is expected from the intern on a daily basis giving milestones that he or she can work toward.

According to a recent article by Harvard Business School published on March 1st, 2021 titled “BEST PRACTICES FOR CREATING A SUCCESSFUL VIRTUAL INTERNSHIP”, author Becca Carnahan states “regular 1:1s with a supervisor, a mid-summer check-in with leadership, and an end-of-summer presentation can be completed using video conferencing with day-to-day work completed using chat, project management tools, and email.” The team at Claritask couldn’t agree more. With features like time tracking, recover, and “my tasks” every intern is accountable for the projects they’re assigned to and nothing gets lost forever.

In conclusion, working as a team in a virtual workspace is more important now than ever. Thanks to Claritask software, managers, employees, and interns alike can collaborate and work together anywhere in the world. With Claritask businesses can truly be location independent.

Take control of your projects today and try Claritask at MyDev.com. Claritask offers real-time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

Try Claritask today for just $0/month for up to 2 users at MyDev.com

For any questions, contact: hello@claritask.com or call: 224-279-1076

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Stop Procrastination, Enter Claritask

Procrastination sucks the soul out of a team, it is a nuisance that project managers try and look out for, especially when a project is under a strict deadline. Enter Claritask, software offered on MyDev.com which makes working remotely in a team’s fun, engaging, and holds people accountable for completing tasks in sequential time periods.

According to Bright Hub PM in an article titled “Effects of Procrastination in Project Management - Three Hazards”, just doing it, is the easiest “way to stop procrastination from starting. Try and make the project fun, especially when you know that it is a boring task. For project managers, try taking the project team out of the office in order to work. Sometimes a change of scenery is the best way to lighten up an unwanted task.”  Every single idea mentioned by Bridge Hub PM is incorporated into Claritask. Since procrastination is such a drain on productivity, the creators of Claritsk tried to make the software fun and engaging.  Project managers can assign tasks to different employees and attach subtasks in case the work is completed too fast rather than procrastinating.  An organized checklist can also be assigned using the “time tracking” feature so that a project manager knows exactly the amount of time everyone has worked on something.  There are not many tools out there that actually do help you work better. Claritask is something that you use on daily basis without noticing it. Taking the team out of the office is, of course, possible if all employees are on a laptop, able to work mobile.

Now let’s say there are employees that are overachievers, but perhaps a project manager hasn’t noticed their ability yet. A common course of action by overachievers is to finish their tasks quickly yet still pretend they are working because there’s nothing else for them to do. In addition, they do not feel like working more if their compensation is not correlated to the effort put in. With Claritask these situations are never possible since all the work is done and audited in real-time. Using the "Everything" page feature, project managers view a summary of what’s currently being worked on, plus the latest completed tasks, as well as recent comments on any tasks across all projects.

Stop office procrastination today and start using Claritask to manage the office efficiently and see who’s really doing the work!  Claritask offers real-time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

For any questions, contact: hello@claritask.com or call: 224–279–1076

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Stop the Segregated Office Structure!

Is everyone in your office working in separate rooms and departments? Is information being passed around slowly? Are co-workers constantly getting frustrated because time-sensitive information is not being passed efficiently?

In centralized, hegemonic office structures, power games proliferate, and it becomes a lose-lose situation for operations. The remedy of this is to remove all communication obstacles and promote open and honest conversation.

Enter, Claritask, a software service offered on MyDev.com which makes working remotely in a team’s fun, engaging, and holds people accountable to complete tasks in sequential periods. With Claritask, one can turn an inefficient toxic work environment into a productive, happy, goal-oriented office.

With Claritask an office runs openly, there is no headmaster, but there is a project manager. He or she can delegate tasks to separate teams or individuals so everyone knows exactly what they should be working on. In case there’s any confusion, a live chat is included as well as a dashboard for colleagues to post their ideas or comments on others progress. For overachievers that complete their tasks early, a project manager can delegate subtasks. For new employees that are afraid that too much is expected of them, a project manager can slowly assign a small number of tasks to build the confidence of a newbie. Just in case a new employee accidentally deletes something important, have no fear, Claritask’s “recovery” feature ensures nothing is ever lost, and anything can be re-populated.

Stop the inefficiencies in operations today and start using Claritask to manage the office efficiently and see who’s doing the work! Claritask offers real-time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

For any questions, contact: hello@claritask.com or call: (224)279–1076

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Why Project Management Systems Are Vital

Any organization that is looking to grow or consolidate in its industry knows that projects are constantly part of the picture. A project management system invigorates such an organization by forcing employees to stop with selfish behaviour and collaborate to complete the project well and on time. In the end, everyone wins since sales will grow and salaries can increase. Let’s look at some reasons why project management systems are so important:

Underline the importance of strategic alignment

If you are in any industry whatsoever, businesses have goals and all of the employees in the organization, no matter the department; have an aligned interest in achieving it. This is where even free project management software such as Claritask, offered at MyDev.com, comes into play. With Claritask managers can delegate tasks to different employees or teams of departments with a description as to why it’s important for product improvement or sales growth.

Increases efficiency

Project management systems save a lot of time, resources, and stop the faults of running over budget. With Claritask, tasks are delegated under specific timelines; managers can even assign short term goals to ensure projects are being completed on schedule. Real-time task or team viewing is centrally part of any project management system, with Claritask employees can collaborate on a shared dashboard, live chat, or be enabled to work on the same task simultaneously.  

Ensures Planning

Imagine an organization has several departments competing to show how much better they are than others. Gossip spreads around, office politics is rampant. Most likely you have experienced such an environment and know that it isn’t conducive to the overall betterment of the organization. Well, Claritask obliterates toxic environments and work is finally refreshed to being collaborative and fun. Managers can see all the real-time data they need, such as budgets and timelines, to make fast proper decisions.

Stop thinking you don’t need a project management system and start using Claritask today! Claritask offers real-time notifications, reoccurring tasks, time tracking, an organized checklist, and so much more!

For any questions, contact: hello@claritask.com or call: (224)279-1076

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How To Project Manage Like A Pro

For companies just starting to use a project management system for the first time, it can be a daunting task to assign someone in the house as PM (project manager) when they have little to no experience in the role. Luckily there’s a guide to help bring anyone up to speed on how to master the position.  

In a Linkedin article by Natalie Duncan titled “How to project manage, when you don’t project manage” written just recently on Sept 30, 2021, there are numerous things newbies can do to become an expert. Here are the main points:

Keep a list

Natalie really emphasizes the importance of keeping a list. Racking up as much information as possible early in the ticketing process or before assigning tasks really pays dividends after a project is completed. Why? Because after a project is completed the firm can go back and review what information was truly vital so that it can improve upon operations or budget in later projects. Also, it's important to keep a list of information with all the details of what is demanded by the client so the project is completed with quality.  

Keep communicating

Communication is key as Natalie states “keep everyone in the loop with upcoming timelines, include plenty of consultation time because some parts will be fluid and keep reminding everyone of relevant dates.” This process is effortless using Claritask, a free to use project management system offered at MyDev.com. Whether it’s issuing or receiving instruction, PM can take control of the project using Claritask by issuing tasks, delegating subtasks, distributing reoccurring tasks, keeping tabs on employees with time tracking, or checking in with everyone on the general dashboard. Employees can even work simultaneously in real-time when the PM offers access to the individuals needed to ensure the project is completed on time in a quality fashion.  

Keep up with your network

Project manager newbies might not be the most tech-savvy, but no worries, they can reach out to fellow employees or colleagues outside of the business to help catch up on all the options that their PM software has to offer. Consider taking a PM certification course and speaking to other students about how they run their business, perhaps they are in the same industry and can offer some pointers. Attend PM conferences and meet new people in the same role.  

Keep improving your knowledge in every department

A good project manager needs to know how to be the substitute in any role of the business. For this reason, PM’s need to have some experience working in every department so that they understand how to delegate tasks appropriately and efficiently to individuals suited for the project. Anytime an employee takes vacation time, the PM should be considered to fill in the role while he or she is gone.  

Create a failsafe

As Natalie states “things don’t always go to plan so always allow a buffer on your timelines.” These days with reoccurring lockdown measures, projects can get delayed outside the delivery demands of clients. Project managers should plan ahead for possible setbacks and think about how they would react to various circumstances. Imagine knowing exactly what to recommend to the CEO the next time a project is in a precarious situation. Project managers can really shine their worth in such situations, so start thinking ahead on what setbacks can occur and record possible solutions. However, using Claritask things like “what if vital information is deleted” is a non-issue. Thanks to Claritak’s “recover” feature, nothing is ever lost, so if a newbie or veteran employee alike delete an important document by accident, it can be instantly re-populated by the PM, no worries.

Conclusion

In the end, project management really isn’t that difficult, it just takes a manager that can keep a list of information, pay attention to the details, keep in touch with helpful colleagues, have a bit of knowledge in every department, and have contingencies if things are so wrong. Not a lot to ask for right?  

If you are searching for an optimal project management system, try Claritask at MyDev.com and sign up for free today.  

For any questions, contact: hello@claritask.com or call: (224)279-1076

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Project Management Is The Most In-Demand Tech Skill

Project management positions continue to grow as companies convert to working remotely. Managers in these roles are essential to businesses since they need team leaders that delegate tasks via a project management system to ensure client work is done on time.

According to a November 2nd article by Dice.com, employers most rated tech skill over the past 90 days is project management, second is SQL, and third is software development. According to the article, “For technologists everywhere, there’s a clear lesson here: It’s one thing to learn specific programming languages, tools, and skills such as Java, SQL, and Python. But mastering the methodologies and skillsets that utilize these languages and tools to complete these projects—such as project management, software development, budgeting, and scheduling—is just as important to potential employers.” Given that project managers are in high demand, IT companies are hoping for their leaders to also know both programming languages (multiple if possible).

For those interested, a career in project management begins with a starting median salary of $80,000/year. For prospects looking to enter the project management field, consider affiliating yourself with “Claritask’ by MyDev.com, since it’s so easy to use and seamlessly connects to all other third-party favourite applications.

With employment rates at record lows and IT employers everywhere eager to hire high-quality individuals that know both how to project manage and develop using a programming language, one could demand a competitive starting salary well beyond $80,000/year. So, if you’re a student or an employee looking to slide into that project management position, try using Claritask and begin refining your skills today. Just try and compliment your managerial skills with knowledge in SQL, Java, or Python to yield maximum employment value.

Claritask is offered at MyDev.com

For any questions, contact: hello@claritask.com or call: (224)279-1076

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Mind Mapping to Help Projects

Projects for a team can be stressful, there needs to be an idea and direction for what to achieve for the client. According to a recent DotComWomen article titled “Benefits of Mindmaps for Project Management”, a brainstorming session is essential before each project.

Here are some tips from that article that suggest what a project manager should do before the start of each project:

Set Accountability And A Timeline

Accountability is essential, employees need to know that they are being relied on to complete a certain part of the project by a certain date and time. This lets the manager and client know that the project is moving forward and adjustments at certain intervals. A good project manager will set clear expectations and objectives via assigning tasks in their project management system to ensure deadlines are met on time.

Mind Mapping

DotComWomen suggests mind mapping to be a successful way for everyone on the team to understand in what direction the project is going. What is mind mapping? Mind mapping is where everyone working on the project is pooled into a room and brainstorms ideas to set objectives and goals to ensure client satisfaction or even exceed their expectations.

First, it begins with everyone throwing out ideas, even outlandish ones that may slowly branch off from the central goal this is where it’s possible to stretch forward into the realm for outperforming client expectations. Note, there are no right or wrong ideas during a mind mapping session, just managers informing employees of what the client expects and ideas gaining a clear understanding while offering creative points of view.

Communication

As with any relationship, communication is key. DotComWomen states that “Poor team communication can quickly become a big issue for everybody throughout the process of planning a project”, this is why mind mapping before a project begins can be so helpful. MyDev.com recommends an optimal project management system that offers a superior form of communication so that all employees can discuss or work on project tasks in real-time.

Reporting

Whether it’s weekly or monthly clients are going to want updates on their projects. Thus, managers are going to need to write reports on developments to keep clients informed. However, reports can be boring or mundane unless the team has gone through the mind mapping session prior. With mind mapping, the client can be impressed with an entire range of new ideas or subjects that he or she may not have thought of as the development team diligently works to try and achieve those creative aspirations. Perhaps a mid-project meeting can be helpful since DotComWomen states “Updating the mindmap as you go through the process of completing the project will ensure that when it comes to writing the report, your information is in one easy to reach the place.”

Conclusion

Just remember mind mapping is a great method for any team to use before starting a project, and don’t worry about its initial appearance or structure. At least perform a rough draft before assigning tasks, set clear basic objectives for each employee. Ensure that the ideas from a mind mapping session are recorded so that reflection sessions or adjustments can be made afterwards.

If you’re looking for a project management system to work after a mind mapping session, consider using “Claritask” offered by MyDev.com. Claritask offers all the tools a manager would need from start to finish of a project. From assigning tasks, delegating subtasks, setting deadlines, working within a real-time dashboard, connecting to third-party apps, simultaneous work, or securing the project so that no information ever gets lost, Claritask has your back.

Try Claritask today at MyDev.com and sign up for a free trial.

For any questions, contact: hello@claritask.com or call: (224)279-1076

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Tips for Project Managers that Undertake Even the Largest of Plans

Project management is at the forefront of leading every major project worldwide. Currently, Riyadh metro is the 7th most influential project of 2021 according to the project management institute (PMI).

What is the Riyadh metro project? The plan is to build a massive bus and rail network that will “provide citizens with advanced solutions for moving around the city easily.” With construction contracts being awarded to a consortium of companies, there must be a central figure or team managing between the builders.

With a project as large Riyadh metro managers need to follow a successful sequence. Here’s a list of tips we found off Atlassian.com.

Define a shared goal

Before delegating tasks to everyone, it’s important to bring the entire team into the conference room and let them know that there is a shared goal. This fosters a collaborative atmosphere for getting the project done on time. Be sure to listen to all your team members so that you can convey a crystal-clear picture of the mission at hand.

Consider roles and responsibilities

Once the goal and mission are conveyed and understood, then the project manager can begin assigning responsibilities to those with that the work is most familiar.

Break it down and define the scope

For a project such as the Riyadh metro, this would mean breaking down the goal (building a new mass transportation network) into smaller more visible pursuits such as building bus stops in a certain region of the city. Working on smaller segments of the project will make the team feel less stressed and more focused on the tasks at hand.

Make life easy by using collaborative tools like using project management software

A web-based project management system is a necessity for any mass undertaking using multiple teams. Looking for a platform to manage any project big or small? Enter Claritask by MyDev.com. Claritask is the ultimate one-stop shop for seamless project management with features like assigning tasks, delegating subtasks, adding a timeline, or being confident that nothing will get accidentally deleted with “recover”. A team “that is serious about minimizing overhead, creating great work and enjoying seamless collaboration should consider joining the world of web-based project management” says Kesha Thillainayagam of Atlassian.com.

Create a positive team environment

There’s no question that an environment that encourages honesty, openness, and transparency (using a project management system like Claritask) leads to greater trust and higher quality work. When team members know that others that they care for and respect are relying on their efforts, it almost inevitably forces individuals to produce great results.

Reward motivation and progress

Incentivizing individuals to complete a project within a certain time can be inspiring. However, don’t think that monetary rewards are the only way to motivate employees. Studies have found that office workers crave more than just money or cheap rewards like lunch or an extra vacation day, they also crave meaningful lasting work.

Following this sequence of tips is easier said than done, for those thinking of how to complete a large project start by getting the team together and using a project management system.

For any questions, contact: hello@claritask.com or call: (224)279-1076

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Project Management for Construction

Around the world, mega engineering projects are taking place. From the Stad Ship Tunnel being drilled through a mountain in Norway for a cruise ship to pass through, to the largest floating solar farm in the world being constructed in Singapore, such operations require tools and software to keep all parties informed. Enter Claritask, a project management system that ensures the entire building process runs smooth and efficient. Let’s focus on and look at some of the phases in which a project management system (PMS) assists construction projects.

Workspaces

A PMS is a software tool where one individual or a team of individuals can assign tasks and delegate subtasks to keep things structured and completed on time. So, in terms of a construction setting, the project manager will see, in real-time, how work is proceeding within each department and sub-department of the design and building crew. The ability to run multiple teams leads to improved productivity as every task is synchronized.

Responsibility

A PMS allows project managers to set an organizational hierarchy as to who’s responsible for what. No team or individuals are ever confused as to what they should be doing. Tasks are directly assigned by the project manager and he or she can see in real-time the work being done. Deadlines can also be set, so if segments of the project fall behind schedule, the project manager can assign two individuals or multiple teams to complete the same task. Thus, depending on the scale of the project, managers can zoom in to assign work to individuals or zoom out and assign work to entire teams.

Customer Satisfaction

A PMS empowers managers with the tools to see information and work progress. If a company chooses to be more transparent, it can even enable access to its clients and investors to view progress within the departments in real-time. This may sound dangerous or annoying. However, for companies that choose this option, it allows clients to have a greater degree of input throughout the building process. If granted access, clients can leave comments at the task level. These words can be seen by the project manager and discussed at the team or individual level to clarify deliverables. Having a customer leave a comment is non-intrusive and notifies the team directly about any requests or changes of direction if needed.

For example, if a client does not like preliminary plans, they can interrupt by leaving a comment on the designer’s current task relaying their grievance. The project manager will be notified about this comment and he or she can halt the design or construction process and request tweaking of the schematics or infrastructure layout making the customer satisfied regarding the new layout of the elevator shafts, plumbing, electrical, etc.

In addition, the developers behind Claritask understood that project managers and clients alike are often on the road visiting different sites or meeting with investors. So comments or changes don’t need to take place from a desktop or laptop. Comments can be carried out on an app via a mobile phone or tablet, that’s the beauty of PMS like Claritask. Having the ability to seamlessly leave a comment or interrupt tasks and assign new ones ensures client satisfaction because it demonstrates quality control in every department, at every level, throughout the process.

Organization                                                  

Speaking of being on the road, project managers can set due dates, demand that the team upload files, and view timesheet reports while away from their desks to ensure work is being done properly, on time. Perhaps a Claritask favourite among construction project managers is setting reoccurring tasks. After entering pre-defined criteria, project managers will know if employees performing certain tasks without being told to do so (like setting up daily safety equipment).

Optimize

For tax purposes, budgeting, team reviews, and future enhancements to the design and building process, Claritask offers a wonderful history feature. With history, project managers can quickly observe if, when, and who interrupted or completed a task in the past. Files can also be undeleted using Claritasks “recover” feature, so rest assured that no newbie or intern can permanently eliminate any vital file.

Let Claritask’s software do the heavy lifting and bring all your teams together to work seamlessly in sync. With so many project management systems to choose from, try Claritask and see that its fully dynamic software works well to operate your business. Plus, Claritask is soft on the wallet since it costs just a fraction relative to competitors.  

If you are searching for an optimal project management system, try Claritask at MyDev.com and sign up for free today.

For questions: hello@claritask.com or call +1 (224) 279-1076

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Good PMS

There are many project management software’s in existence. However, here at Claritask, we’ve found amongst our clients that have managed countless projects, delegated amongst hundreds of teams, and used various software, that Claritask is the preferred layout. Claritask was actually bought by its parent company mydev.com because its employees enjoyed and trusted the software so much. Claritask made the employee lives so much easier at MyDev that they convinced the owners to just buy the project management system outright. Now claritask is offered as a subscription service on its website.

So why is Claritask loved so much? Well, we can’t prove it’s better than any other software, in fact, Claritask is constantly being improved upon based on our findings and customer demands. We are obsessed with the little details that improve our customer’s daily work. As for the status quo here’s what Claritask does as well as some other MyDev applications it seamlessly connects with. Some things may sound reparative but that just underlines the interoperable greatness of Claritask.

Free Service

First off, Claritask is free for small teams. Pay only when your business grows. So, it’s $0/month for up to 2 users, 1 workspace, and unlimited projects. Or just $9/month for 3 users + $3/month for each additional user.

Features in detail

Project management systems offer workspaces for your teams to work within. These workspaces can represent a department in your company, a product launch needing to be broken down into smaller projects, or more. These workspaces are also real-time, and all employees, even clients/customers, if granted access, can view who is working on what project. When it comes to the actual projects, the manager overseeing Claritask, the “project manager” or “admins” can give access to certain employees and exclude others, this sets the tone for exactly who’s responsible for tasks.

Tasks

Tasks are the essence of project management, they give the admin the power to keep track of projects in incremental detail with multiple options: people, tags, dates, description, subtasks, files, comments, time tracking, and more. Furthermore, there’s a calendar in the workspace to visualize tasks with due dates, so one can postpone or re-schedule assignments by a simple drag-and-drop. One can quickly create and delegate tasks right from the Calendar page.

Now, let’s say you’re worried a task won’t get completed on time by the calendar deadline, ok, no problem, try and delegate the work to multiple people. With Claritask subtasks can be assigned to a single person or multiple people.

If you’re still not satisfied with the pace of progress, the project manager can leave comments at the task level. This allows admins and taskers alike to quickly discuss and clarify deliverables with your team. These are non-intrusive notifications that allow both sides to reply and change in direction if needed. After the discussion, if there’s still some sort of confusion or scepticism as to who’s working on what, no issue, with work status, everyone can declare the task they are currently working on, so everyone knows what you’re up to, without having to ask. By this point, can you see why Claritask is so efficient and fun to use? The software roots out many office problems or politics that can occur and puts the focus back on actual work, the project, making the client happy, and earning your company money for a job well done.  

Now, while an individual or an entire team is working on a task or multiple subtasks, the project manager can post a checklist. This checklist ensures everything is done within the task to client satisfaction/industry standards. This could mean uploading pictures, files, or documents of signed paperwork. These uploads can be posted in the comments for approval or discussion, maybe additional documentation is needed before it becomes a problematic situation. With Claritask, the project manager can stay on top of everything.

As the project manager watches the employees finish their tasks and checklists, and upload files by the due date, he or she will also see how much time was spent working on tasks. This is a significant feature since it highlights employees that are stronger, work faster, smarter, or more efficient. Think about how easy this makes performance reviews or responding to employees asking for a raise.

As work is progressing, managers can generate detailed reports based on people, projects, tasks, time categories, and more so they can quickly discuss with the team or clients.

After looking over the report, the project manager can re-organize priorities by moving around tasks in various stages of the project. So multiple transfers of responsibilities can take place to get this done, like tasks to projects, task groups to projects, or tasks to task groups. Nothing is off-limits. Let’s say you have some newbies in the office that don’t know that they must start off the day by repeating the same procedure every morning before work begins, the admin can create a task that automatically triggers a chain of new tasks (every time the original task is commenced), this feature is called “recurring tasks.” Now, if the newbie or intern just does not understand the task or what is expected, the project manager can always add more detail to a task by further describing what it is about. If you’re mentally having a hard time giving a newbie access to sensitive material, don’t worry, they won’t be able to permanently delete anything! Everything that gets deleted in Claritask can be repopulated, nothing is ever lost.

In addition, since everything is recorded in Claritask, each edit and correction is always able to be seen, you’ll know who's touched what part of a task or project thanks to its “History” feature.

Claritask also makes it easy for the project manager to see everything that’s going on from one easy dashboard titled the “Everything” page. This allows the manager to explore the latest completed tasks, and most recent comments on any task across all projects, and more. If an admin wants to follow a team or individual about progress, they can turn on notifications.

By this point, you can understand that Claritask really does have all the important project management tools. Customers have said “Claritask had everything we needed to collaborate on daily tasks and keep track of long term goals. The UI is intuitive and has a very short learning curve. It consisted of every core feature my team needed to stay on track without the distractions of the fancy bells and whistles found in a lot of other task management tools.”

With Claritask you can run a happier company and get more done collectively. Know the pulse of your team and never lose track of any deliverables. Create your account today and start working better inside your company!

Get started and Create New Account or visit Claritask.com and ask us questions via live chat.

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New Homes Sales Hit 7 Month High

According to the National Association of Realtors, new home sales hit a 7-month high in November as Americans continue to benefit and take advantage of low mortgage rates. With a November seasonally adjusted annual sales pace of 744,000 being the highest since 796,000 in April, the housing industry is continuing to grow with strong demand. This translates to contractors turning to Claritask and Claritick for their project management and ticketing system solutions.

With Claritask, construction managers can share a real-time workspace that views and administers tasks to all employees working on a project. Tasks and subtasks can be easily delegated to multiple individuals and managers can always check work status. Also, time-tracking or detailed time tracked reports can be generated to show investors or higher up directors, progress reports. “Recurring tasks” is another great feature of Claritask, for example, contractors can set up a checklist of safety equipment to be set every morning before the workday begins.

Another great software for contractors to use to deal with customer complaints or issues during the home building process is Claritick. Claritick is a ticketing system that ensures nothing falls through the cracks when it comes to getting problems assigned and resolved quickly. Thanks to Clariticks multi-channel support a customer has the option conveniently call, email, or chat his or her issue. Thereafter, the issue is automatically assigned to the employee that’s strongest for the solution and notifications are sent to the manager on duty if tickets fall behind schedule. So, for a new home sale example, if a customer complains that his or her home has an issue with its freshly installed AC unit or furnace, Claritick will automatically assign the issue to a representative in the contractor’s appliance department. Claritick also gives contractors the ability to search through the history of all issues resolved so employees can continuously optimize for future repetitive complaints.

For the optimal project management or ticketing platforms, consider Claritask or Claritick offered on Mydev.com. Both Claritiask & Claritick seamlessly integrates with all other third party or MyDev in house applications such as Convosio or Zuitte.

For any questions, contact: hello@claritask.com or claritick@mydev.com or call: (224)279-1076

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Artificial Intelligence & Project Management

Once thought of as an IT segment for robots, automation, and computer learning to solve complex math problems, artificial intelligence is now making its way into project management. How will this affect managers in the future? Let’s find out as there are some interesting developments in the space.

According to the PMI Institute, “AI-based tools can take over functions like meeting planning, reminders, day-to-day updates and other administrative tasks. This will free up project managers and team members to focus on higher-level, complex activities and planning.” Most of these tools are already in place to function automatically in a project management software called Claritask by MyDev.com. The managers can simply pre-program the timeline of executing a plan and the employees will receive notifications as to goals they should hit by a certain date. Also, when a project is completed, the AI will reflect on the production costs, and eventually, after enough references, be able to predict project costs for a prospective client. This will be a game-changer since often businesses do not understand the depth or difficulty of what the client wants to achieve.

While AI is seen as a threat to human labour, according to KPMG, businesses are experiencing a 15% improvement in productivity as the computer takes over menial tasks and employees can better focus on the creative or development side of work. The PMI institute adds that AI “has cut the time they spend on activities like monitoring progress, managing documentation, and activity and resource planning,” again diminishing the need to handle menial tasks saving lots of hours.  

Project managers should not view AI as a threat but rather a complementary addition to the team since the computer will “steer projects through difficult decisions and unexpected obstacles.” Just imagine, being in the conference room with all the high-level developers, engineers, and board members, yet no one understands how to solve the issue. In comes the AI suggestion to save the day.

Get ready project managers, you’re not getting replaced, just enhanced!

If you are searching for an optimal project management system, try Claritask at MyDev.com and sign up for free today.

For any questions, contact: hello@claritask.com or call: (224)279-1076