#ExcelProductivity

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Advanced Excel Commands: Shortcuts & Free Courses in 2025

Feeling buried under rows of data? Tired of clicking endlessly through menus in Microsoft Excel? It's time to work smarter, not harder.

Whether you're an accountant, data analyst, student, or entrepreneur, Excel is likely part of your daily workflow. And if that's the case, knowing Excel shortcut keys can be a total game-changer. They can save you hours every week—yes, hours—by making you lightning-fast with tasks that used to take forever.

In this guide, we’ll walk you through the most essential Excel shortcut keys, introduce advanced Excel commands, and even show you where to find free online Excel courses, including a Diploma in Microsoft Excel through UniAthena's Online Short Courses.

Let’s unlock the full power of your spreadsheet skills.

Why Excel Matters More Than Ever in Data Management

Gone are the days when Excel was just a glorified calculator. In today’s digital era, Excel is a powerhouse for data analysis, visualization, and management. With features like real-time collaboration via Microsoft 365 and seamless integration with tools like Power BI, Excel is at the heart of modern business operations.

From logistics teams tracking inventory to marketing analysts decoding campaign metrics—Excel is everywhere.

If you're serious about boosting your career, Mastering Excel Spreadsheet & Workbook - Formulas And Functions is no longer optional—it's essential.

Top Excel Shortcut Keys for Navigating Workbooks Efficiently

Let’s start with some quick navigation wins. These shortcut keys will help you move through workbooks with ease:

Ctrl + Page Up / Page Down – Move between worksheet tabs

Ctrl + F6 – Switch between open Excel files

Ctrl + N – Create a new workbook

Ctrl + O – Open an existing workbook

Want to dive deeper into Excel shortcut keys for workbook mastery? Check out UniAthena’s Mastering Excel Spreadsheet & Workbook - Formulas And Functions free course.

Excel Shortcut Keys for Formatting Data Like a Pro

Presentation matters, even in spreadsheets. Here are formatting shortcuts that can save you serious time:

Ctrl + 1 – Open the Format Cells dialog box

Ctrl + Shift + $ – Apply currency format

Ctrl + B / I / U – Bold, Italic, Underline

Alt + E + S + V – Paste special (values only)

No more fumbling through ribbons—just use these shortcuts to clean and format your data like a spreadsheet wizard.

Advanced Excel Commands to Streamline Complex Tasks

Once you're comfortable with basic shortcuts, level up with advanced Excel commands that can handle complex data tasks:

Ctrl + Shift + L – Turn filters on/off

Ctrl + Shift + Arrow Keys – Select large ranges quickly

Alt + D + F + F – Create a dropdown list

To take your skills to the next level, UniAthena offers a free course, Essentials of MS Excel Formulas and Functions, designed to help you master advanced Excel techniques with ease.

Pivot Tables: Shortcut Keys You Can’t Miss

If you use Pivot Tables regularly (and you should!), these shortcuts are indispensable:

Alt + N + V – Insert a Pivot Table

Alt + J + T + T – Refresh the Pivot Table

Alt + Down Arrow – Open filter menu in Pivot Tables

These Microsoft Excel Shortcut Keys for Pivot Tables can drastically cut down your analysis time.

5 New Excel Functions That Will Change How You Work

Modern Excel is smarter than ever. Here are five powerful new functions to elevate your spreadsheet skills:

GROUPBY() – Automatically groups and summarizes data without creating a Pivot Table

PIVOTBY() – Combines the flexibility of Pivot Tables with formulas

PERCENTOF() – Quickly calculates percentages—no more manual math

BYCOL() – Applies a formula across columns in one go

BYROW() – Just like BYCOL, but for rows. Super useful for row-based data calculations

Mastering these functions will set you apart in any data-driven role.

Excel Learning Opportunities 

The demand for digital literacy is rapidly growing. Excel is a fundamental skill for professionals in every industry, from NGOs and government offices to startups and financial institutions, making it essential for anyone working with data or managing finances.

Many local learners face barriers to accessing quality education. That’s where UniAthena’s Online Short Courses come in. With the Essentials Of MS Excel - Formulas And Functions free course, Learners can gain top-tier skills without the cost burden.

These free and flexible online programs empower professionals to:

Improve employability in a competitive job market

Enhance productivity in administrative roles

Contribute more effectively to organizational goals

Don’t miss out on opportunities to boost your skills and career from anywhere in the country.

Conclusion: Excel Smarter, Not Harder

Knowing Excel isn’t just a bonus skill anymore—it’s a core competency in the modern workplace. From mastering Excel shortcut keys to applying advanced Excel commands, every skill you build makes you more efficient and valuable.

With UniAthena’s range of free courses and diplomas, including the Diploma in Microsoft Excel, you can learn at your own pace and earn certifications that stand out on your resume.

Whether you're just getting started or aiming to become a data expert, these resources are your shortcut to success.

Bonus Tips for Faster Learning

Start with the basics: Ctrl + C, Ctrl + V, and Ctrl + Z will always be your best friends

Learn the A–Z of Excel keys: Familiarity with the full range of Excel shortcut keys can shave hours off your weekly tasks

Practice daily: The best way to memorize shortcuts is by using them consistently

Ready to become an Excel expert? Enroll in UniAthena's Online Short Courses and take your first step toward mastering one of the world’s most in-demand skills.

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🔄 Workflow Automation Tracker – Excel Dashboard Tutorial 📊

Ready to streamline your tasks and boost project efficiency? In this tutorial, you’ll learn how to build a Workflow Automation Tracker in Excel — complete with interactive features, search functions, and dynamic visuals to help you manage multiple projects effortlessly!

🎥 Watch now: Workflow Automation Tracker

💡 What you’ll learn: ✅ Track projects, tasks, and responsibilities ✅ Use search bars to quickly filter tasks ✅ Monitor task status, deadlines, and progress percentages ✅ Visualize progress with charts and a 53-week calendar ✅ Navigate smoothly between multiple projects ✅ Download the free Excel template and start today!

Perfect for project managers, team leads, and Excel enthusiasts who want to work smarter, not harder.

#ExcelDashboard #WorkflowAutomation #TaskManagement #ProjectTracker #ExcelTemplates #InteractiveDashboard #DashboardDesign #ExcelProductivity #ExcelForBusiness #OtherLevels #ExcelTutorial

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Counting Rows in Excel: Learn How to Count Text, Numerical, Blank and Data Rows with Functions

Counting the number of rows in an Excel worksheet is a basic yet crucial task that helps you manage and analyze data effectively. In this tutorial, you will learn how to count different types of rows, including text, numerical, blank and data rows, using various Excel functions.

To count text rows in Excel, you can use the COUNTA function, which counts all non-empty cells in a range that contain text. For numerical rows, you can use the COUNT function, which counts all non-empty cells in a range that contain numbers. To count blank rows, you can use the COUNTBLANK function, which counts all empty cells in a range. To count data rows, you can use the COUNTIF function, which counts all cells in a range that meet a specific criterion, such as containing a certain text string. Additionally, the ROWS function can be used to count all rows in a range, regardless of their content.

This tutorial will provide step-by-step instructions and examples for each function, making it easy for you to master the art of counting rows in Excel. Whether you are a beginner or an advanced user, you will find useful tips and tricks to increase your productivity and efficiency.

So, if you want to become an Excel pro and learn how to count rows in Excel with ease, this tutorial is for you! Follow along and discover the power of Excel functions for counting rows.

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Excel Row Counting: How to Count Text, Numerical, Blank and Data Rows Using Functions