#SpreadsheetTips

[charlotteharrington01]

Mastering Excel: Formatting Shortcuts, Functions & Keys | UniAthena

Feeling buried under spreadsheets? Spending too much time clicking through Excel menus? You're not alone. If you’re handling data daily, then mastering Excel Shortcut Keys isn’t just a nice-to-have skill; it’s essential. With just a few keystrokes, you can cut hours off your workflow and reduce errors significantly.

Whether you're just getting started or already using Excel regularly, sharpening your skills with Excel formatting shortcuts and advanced Excel commands can transform how you work.

Why Excel is More Vital Than Ever

Microsoft Excel isn’t just a spreadsheet program; it’s a data powerhouse. In our digital economy, Excel drives everything from inventory management to financial forecasting and business analytics.

Professionals across finance, healthcare, logistics, and even education rely on Excel for handling large datasets, performing calculations, and visualizing trends. With real-time cloud integration via Microsoft 365 and OneDrive, Excel enables seamless collaboration and file sharing.

And if you're serious about boosting your productivity, enrolling in free resources like UniAthena’s Essentials of MS Excel - Formulas and Functions free course is a great place to begin.

Top Excel Workbook Shortcut Keys You Should Know

Let’s get right to it. Here are some essential shortcut keys for handling your Excel workbooks like a pro:

Ctrl + N – Create a new workbook

Ctrl + O – Open an existing workbook

Ctrl + S – Save your current file

Ctrl + Page Up/Page Down – Navigate between sheets

Ctrl + W – Close your workbook

Want to level up fast? The Mastering Excel Spreadsheet & Workbook - Formulas And Functions free course by UniAthena is an excellent way to explore all the shortcuts in detail.

Excel Formatting Shortcuts to Speed Up Your Workflow

Need to clean up or reformat your data fast? These Excel formatting shortcuts will help you whip your spreadsheets into shape:

Ctrl + 1 – Format cells

Ctrl + Shift + $ – Apply currency format

Ctrl + B – Bold

Alt + E + S + V – Paste special (Values only)

Ctrl + Shift + ~ – General number format

These keystrokes come in especially handy when you're cleaning data, managing reports, or prepping presentations.

Must-Know Advanced Excel Commands

Once you’ve mastered the basics, it’s time to dive deeper into advanced Excel commands that can streamline even the most complex tasks:

Ctrl + Shift + L – Turn filters on/off

Alt + = – AutoSum

Ctrl + Shift + Enter – Array formulas (Legacy, but useful)

F4 – Repeat last action or cycle through cell references

To dive deeper into formula mastery, explore UniAthena’s Essentials of MS Excel - Formulas and Functions free course—an excellent stepping stone to more advanced concepts.

Excel Shortcut Keys for Pivot Table Power Users

If you frequently work with Pivot Tables, these shortcuts are game-changers:

Alt + N + V – Create a Pivot Table

Alt + J + T – PivotTable Tools

Alt + Shift + Right Arrow – Group data

Alt + Shift + Left Arrow – Ungroup data

Using Pivot Tables efficiently can save you hours of manual calculations, especially when paired with Excel's newer functions.

5 New Excel Functions That Will Change How You Work

Here are five recent Excel functions that every professional should know:

GROUPBY Quickly group and summarize data—without needing a Pivot Table. It updates in real-time as your data changes.

PIVOTBY Combines the flexibility of formulas with the power of Pivot Tables. Perfect for multi-dimensional analysis.

PERCENTOF Simplifies percentage calculations across your dataset, especially useful for financial analysis.

BYCOL Apply functions to entire columns with ease—ideal for bulk operations.

BYROW Like BYCOL, but for rows. Great for analyzing data line-by-line without copying formulas repeatedly.

Excel Skills for Professionals

Excel remains a cornerstone of business and administrative roles. Whether you’re in finance in Lagos, education in Abuja, or logistics in Port Harcourt, the demand for Excel proficiency is high.

Upskilling with UniAthena's Online Short Courses gives professionals a competitive edge. Start with a Diploma in Microsoft Excel—it's free, fully online, and tailored to help you build real-world skills fast.

Learning Excel isn’t just about convenience—it can open doors to higher-paying roles, promotions, and freelance opportunities both locally and internationally.

Conclusion

Why work harder when you can work smarter? Whether you’re formatting cells or creating complex Pivot Tables, Excel shortcut keys are your secret weapon.

Want to go further? Earn your Diploma in Microsoft Excel or explore Mastering Excel Spreadsheet & Workbook - Formulas And Functions—all available for free through UniAthena’s Online Short Courses.

The time you invest now can pay off big in productivity and career growth.

Bonus Tips to Excel Faster

Here are a few rapid-fire tips to take your Excel game to the next level:

Ctrl + C / Ctrl + V – Classic copy/paste

Ctrl + A – Select all

F2 – Edit active cell

Learn A-Z of shortcut keys—they work across Microsoft apps like Word and PowerPoint too.

Bookmark this guide and keep practicing!

Ready to boost your productivity and career? Check out UniAthena’s Essentials of MS Excel - Formulas and Functions free course or enroll in a Diploma in Microsoft Excel today. Your next promotion could be one shortcut away.

[jaroeducations]

Excel Shortcut Keys

The biggest advantage of Excel shortcut keys is efficiency, enabling quick execution of tasks without navigating menus. From copy-paste to organizing large datasets, shortcuts save time on repetitive actions, boosting productivity. This allows users to focus on strategy, data analysis, and innovation, enhancing overall workflow.

[ipbbanking]

Learn "How to add current date and time in MS Excel!" This quick tip saves time and boosts productivity. Great for anyone wanting to improve their Excel skills.

[robjorg]

UNIQUE Excel Function Explained: Step-by-Step Tutorial!

Unlock the power of Excel with the UNIQUE function in this step-by-step tutorial! Learn how to simplify your data management and take control of your spreadsheets with this powerful, easy-to-use feature. In this video, I will guide you through the process of using the UNIQUE function in Excel to filter out duplicates and organize your data more efficiently. Whether you're managing big datasets or just want to streamline your work, this Excel function will save you time and effort.

[krishnaacademyrewa]

Master 10 Basic Excel & Google Sheets Formulas in One Class! Enhance Your Spreadsheet skills!

Unlock the power of Excel and Google Sheets with Krishna Academy Rewa! In this class, we'll cover 10 essential formulas and functions that will help you master spreadsheet tasks with ease. Visit More : https://www.youtube.com/watch?v=TQb35cjMFzw

What You'll Learn:

1. SUM: Add up a range of numbers effortlessly.

2. COUNTA: Count the number of non-empty cells.

3. MAX & MIN: Find the highest and lowest values in your data.

4. AVERAGE: Calculate the mean value.

5. CONCATENATE: Combine text from multiple cells.

6. COUNT: Count the number of cells that contain numbers.

7. UPPER & LOWER: Convert text to uppercase or lowercase.

8. PROPER: Capitalize the first letter of each word. Why Join Us?

1. Expert Instruction: Learn from experienced professionals at Krishna Academy Rewa.

2. Hands-On Learning: Practical examples and exercises to help you understand and apply each function.

3. Versatile Skills: These formulas are crucial for various tasks in both Excel and Google Sheets.

Don't miss this opportunity to enhance your spreadsheet skills! Subscribe to our channel for more tutorials and visit Krishna Academy Rewa for advanced courses on computer applications. -

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[robjorg]

UNIQUE Excel Function Explained: Step-by-Step Tutorial!   Unlock the power of Excel with the UNIQUE function in this step-by-step tutorial! Learn how to simplify your data management and take control of your spreadsheets with this powerful, easy-to-use feature. In this video, I will guide you through the process of using the UNIQUE function in Excel to filter out duplicates and organize your data more efficiently. Whether you're managing big datasets or just want to streamline your work, this Excel function will save you time and effort.   Support this channel: PayPal: robmail@robjorg.com (This is not a contact email address) Gear i use **youtube Camera i use - https://amzn.to/4enblUn **youtube lens i use - https://amzn.to/4d50QUK **Capture card - https://amzn.to/4emC9nU **Microphone - https://amzn.to/3MKJuBN **GPU - https://amzn.to/3MLgUAc **CPU - https://amzn.to/3N5Pwxf My facebook group: https://www.facebook.com/groups/884721339703030/ My twitter channel: https://x.com/RobJorgIT #ExcelTutorial #ExcelUniqueFunction #MicrosoftExcelTips #ExcelHacks #ExcelForBeginners #DataManagement #ExcelShortcuts #SpreadsheetTips #LearnExcel #ExcelMastery