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parker-123 · 4 days ago

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Expert SharePoint Consulting Services to Elevate Productivity

Productivity is the backbone of every successful business, and in today’s digital world, efficient collaboration and data management tools are essential. This is where SharePoint consulting services step in. SharePoint has grown beyond just document storage—it’s now a comprehensive platform that powers communication, automation, content control, and remote work. However, without expert guidance, businesses often underutilize its capabilities. That’s why working with a reliable SharePoint consulting firm is a game-changer. With tailored strategies, scalable solutions, and a clear understanding of your operational needs, expert SharePoint consulting unlocks the full potential of this powerful platform. In this blog, we explore how professional consulting can transform the way your business operates.

Create a Centralized Digital Workspace for Teams

Bringing everything into one space helps teams collaborate better and move faster. A centralized digital workspace reduces confusion, cuts down on duplicate efforts, and ensures everyone is working with the most current information.

With proper SharePoint consulting, your teams can enjoy streamlined collaboration and organized workflows:

Team sites make sharing content simple and intuitive.

Centralized file libraries ensure secure and consistent access.

Permissions can be customized to control document visibility.

Co-authoring tools allow real-time updates and editing.

Newsfeeds and announcements keep everyone in the loop.

Quick search functionality reduces time spent looking for files.

Integration with calendars and to-do lists boosts time management.

By implementing smart digital workspaces with help from BetaTest Solutions, your organization gains speed, accuracy, and collaborative strength through optimized SharePoint consulting services.

Automate Routine Workflows with Precision

Manual processes often waste valuable time and create bottlenecks. Expert-led SharePoint consulting services help identify these repetitive tasks and replace them with efficient, automated workflows.

Automation removes friction from daily operations and enhances accuracy. With guidance from a professional SharePoint consulting firm, you can automate in meaningful ways:

Streamline document approval chains for faster sign-offs.

Route feedback and tasks automatically to relevant stakeholders.

Trigger notifications based on activity or deadlines.

Collect consistent data through standardized forms.

Manage leave requests, helpdesk tickets, or onboarding smoothly.

Track the progress of tasks through visual dashboards.

Use workflows that scale as your organization grows.

BetaTest Solutions specializes in developing automated systems that increase speed and accuracy, transforming how your team works with the power of SharePoint consulting.

Improve Document Management and Governance

As your organization grows, so does the amount of digital content you handle. Without structure, this data becomes unmanageable. That’s where strong document governance through SharePoint consulting comes in.

An experienced SharePoint consulting firm helps organize, classify, and secure your data to improve productivity:

Define structured document libraries by project, team, or department.

Apply metadata to improve sorting and searching.

Set permissions to prevent unauthorized access.

Maintain version histories for better tracking.

Automate document archiving and retention.

Implement compliance settings for industry standards.

Audit access and usage for complete transparency.

BetaTest Solutions ensures your documents are organized, protected, and easy to retrieve—thanks to targeted SharePoint consulting services that turn chaos into clarity.

Design Intranet Portals That Drive Engagement

A good intranet is more than just a communication tool—it’s a central hub for employee engagement, resource access, and cultural alignment.

With help from SharePoint consulting services, your organization can develop intranet portals that are engaging, dynamic, and personalized:

Role-based access delivers relevant content to each employee.

Company news, announcements, and updates are highlighted.

HR resources and policy documents are made easily accessible.

Team calendars and task reminders keep departments aligned.

Feedback forms and polls improve employee involvement.

Visual dashboards display company performance metrics.

Mobile access ensures usability anytime, anywhere.

When you partner with a trusted SharePoint consulting firm like BetaTest Solutions, your intranet becomes more than a website—it becomes a digital workplace that connects everyone.

Enhance Remote Work with Mobile-Ready Features

Remote work has become a permanent part of modern business. Businesses need tools that empower employees to collaborate effectively from anywhere.

SharePoint consulting services help design mobile-friendly experiences that ensure continuity and connectivity:

Employees can securely log in to SharePoint from any device.

Responsive design allows easy navigation on smartphones and tablets.

Mobile apps offer access to documents, calendars, and tasks.

Push notifications keep users informed of changes.

Offline access ensures productivity even during network issues.

Secure file sharing supports collaboration without data risks.

Dashboards deliver real-time updates on project progress.

With BetaTest Solutions, you can implement mobile-ready tools through expert SharePoint consulting that keeps your workforce connected and productive.

Customize Solutions to Fit Unique Business Needs

Every organization is different, and so are its challenges. One of the biggest advantages of SharePoint consulting services is customization.

Tailored solutions offer better alignment with your goals, culture, and workflows. A skilled SharePoint consulting firm can create personalized features and layouts that work for you:

Custom themes that reflect your branding.

Interactive web parts that serve specific user needs.

Custom forms for internal surveys or data collection.

Personalized dashboards based on user roles.

Integrations with business applications your teams already use.

Department-specific site layouts for better organization.

Multi-language support for global teams.

With BetaTest Solutions, customization is at the heart of every SharePoint consulting project, because success should never be one-size-fits-all.

Ensure Security and Regulatory Compliance

Data security and compliance are essential in today’s business landscape. From financial data to HR records, protecting sensitive information is non-negotiable.

SharePoint consulting services reinforce security with advanced protocols and regulatory features:

Role-based access controls manage user permissions.

Data encryption protects documents in transit and at rest.

Audit logs track activity for transparency.

Secure document sharing policies minimize risk.

Automated retention and deletion rules support compliance.

Alerts notify teams of unauthorized access.

Configuration for compliance frameworks like GDPR or HIPAA.

With BetaTest Solutions, your SharePoint environment is fortified against threats and aligned with industry regulations through precision SharePoint consulting.

Maximize ROI with Ongoing Support and Training

Adopting new platforms is only effective when your team knows how to use them. Ongoing support ensures long-term productivity.

Through continuous training and support, SharePoint consulting services empower users and sustain success:

Role-based training sessions improve adoption.

Helpdesk and ticketing systems address user concerns.

Documentation and video tutorials enhance self-service.

Regular system updates maintain functionality.

Feedback loops guide future platform adjustments.

Performance tracking identifies improvement areas.

Ongoing consulting ensures SharePoint evolves with your needs.

BetaTest Solutions stands out as a SharePoint consulting firm that supports you well beyond deployment, ensuring your investment brings lasting results.

Conclusion

In today’s dynamic workplace, optimizing productivity is more than a goal—it’s a necessity. With the right approach, SharePoint becomes a powerful tool that supports collaboration, organization, and business intelligence. But simply deploying the platform isn’t enough. That’s where professional SharePoint consulting services bring lasting value. From customization and automation to compliance and support, a qualified SharePoint consulting firm ensures you make the most of every feature. With hands-on experience, tailored solutions, and a deep understanding of digital infrastructure, SharePoint consulting elevates your business at every level. BetaTest Solutions is committed to delivering efficient, secure, and future-ready SharePoint environments. When you partner with them, you're not just implementing software—you're transforming the way your business works.

FAQs

Q1: Why do I need a SharePoint consulting firm if I already use SharePoint?

SharePoint is powerful, but complex. A consulting firm helps you unlock advanced features, streamline operations, and maximize productivity with expert guidance.

Q2: Are SharePoint consulting services suitable for small businesses?

Yes. Whether you're a team of 10 or 1000, SharePoint can be scaled and customized to fit your size and needs with help from a qualified consultant.

Q3: How long does it take to see results from SharePoint consulting?

Many improvements are immediate, especially with workflow automation and content management. Long-term benefits continue to grow with regular use and training.

#software #technology #SharePointconsultingservices #SharePointConsultingFirm

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technorucs · 5 months ago

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Understanding SharePoint as a Document Management System

Introduction

In today’s digital world, managing large volumes of documents can be complex. Businesses are turning to document management systems to stay organized and efficient in this digital transformation era. Microsoft SharePoint has emerged as a top choice. SharePoint offers customizable features for both simple and complex business needs, acting as a central platform for storing, sharing, and collaborating on documents, which helps streamline processes and boost productivity.

Why Choose SharePoint for Document Management?

SharePoint is a standout choice for document management due to its ability to facilitate team collaboration, integrate with Microsoft Office, and secure sensitive documents. By centralizing all files in one place, SharePoint makes document management easier and more efficient. Its powerful search tools and customizable setup allow businesses to tailor the platform to their unique needs. With features like document libraries, lists, version control, and metadata tagging, managing and retrieving files is intuitive and streamlined. As a cloud-based system, SharePoint ensures that documents are accessible from any location at any time.

Key Features of SharePoint Document Management

Smart File Organization

SharePoint Services helps businesses stay organized by using metadata, tags, and content types to group and categorize files. This smart organization method allows users to quickly locate the files they need, keeping workflows smooth and efficient.

Organizing with Metadata

One of SharePoint’s strengths is its use of metadata and tags to structure documents. By adding relevant metadata to each file, businesses can easily group similar documents together, regardless of where they are stored. This greatly enhances searchability and speeds up the document management process.

Version Control and History Tracking

SharePoint’s version control feature ensures that teams always work on the most up-to-date version of a document while still retaining access to previous versions if necessary. It tracks who made changes and when minimizing confusion and preserving important edits.

Permission Management and Security

With SharePoint, businesses can manage document access through detailed permission settings, ensuring that only authorized personnel can view, edit, or share sensitive files. SharePoint’s security is further strengthened by Microsoft’s encryption and multi-factor authentication, providing robust protection for all documents.

Automating Tasks with Power Automate

By integrating with Power Automate, SharePoint allows businesses to set up automated workflows that handle repetitive tasks. Whether it’s sending approval requests or updating document statuses, these workflows minimize manual effort and speed up processes, helping teams stay efficient.

Additional Benefits of Using SharePoint

Real-Time Collaboration

SharePoint allows multiple users to work on the same document simultaneously, making it ideal for distributed teams. This reduces waiting times and enables more effective collaboration. Additionally, SharePoint integrates with Microsoft Teams, enhancing communication and collaboration across projects.

Mobile Accessibility

Documents can be accessed and edited from any internet-connected device. This mobile-friendly design ensures that employees can remain productive whether they are working from home, in the office, or on the go.

Scalability for Growing Businesses

SharePoint’s scalable platform makes it a suitable solution for companies of any size, from small startups to large enterprises. Businesses can customize SharePoint to meet their evolving needs, ensuring seamless document management as they scale.

Compliance and Auditing

SharePoint is invaluable for organizations in regulated industries due to its compliance and auditing features. It tracks all actions taken on documents, such as who viewed or edited them, creating an audit trail that helps businesses meet regulatory requirements. This feature also simplifies audit preparation by ensuring all necessary records are readily available.

Content Lifecycle Management and Data Governance

SharePoint's ability to manage the entire content lifecycle ensures compliance with data governance rules, including retention policies and automated deletion of outdated documents. This is especially important for industries with strict regulations regarding document retention and disposal.

Enhanced Integration with Microsoft Tools

SharePoint seamlessly integrates with other Microsoft tools, such as Power BI and Microsoft Flow, providing businesses with additional value. These integrations enable companies to automate workflows, streamline data analysis, and create dashboards to monitor project progress, enhancing productivity and decision-making.

Advanced Search and Data Handling

SharePoint’s enterprise-grade search functionality is designed to handle large volumes of data. Employees can quickly locate documents, conversations, or individuals using keywords, metadata, or even the document’s content. SharePoint’s search engine supports indexing, ensuring that relevant information is retrieved swiftly, crucial for managing vast datasets or working in data-heavy environments.

Best Practices for Using SharePoint as a Document Management System

To get the most out of SharePoint, businesses should:

Consistently apply metadata and tags to all documents, making it easier to group and find files.

Define clear permission levels to ensure that only authorized users access sensitive information.

Organize documents by project or department for better navigation.

Enable version control to track changes and avoid confusion when multiple users collaborate on files.

Conclusion

SharePoint offers a powerful, scalable, and customizable document management solution that enhances business efficiency, security, and collaboration. By leveraging features like version control, real-time collaboration, permission management, and integration with other Microsoft tools, businesses can streamline their document workflows and ensure compliance with regulatory standards. Whether your business is small or large, SharePoint’s robust platform can meet the evolving document management needs of modern enterprises.

With features like version control, permission management, real-time collaboration, and workflow automation, it’s an ideal solution for companies of all sizes. Whether you’re looking to improve workflows, boost security, or collaborate more effectively, SharePoint has the tools to meet your needs. Plus, its scalability and integration with other Microsoft tools make it a versatile option as your business grows.

#microsoft #microsoft power apps #ms power apps #power bi #binefits of sharepoint customization #artificial intelligence #branding #book blog #coding #devlog

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vbeyonddigital23 · 2 years ago

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6 Benefits of Automating CMS With SharePoint & PowerApps

SharePoint and PowerApps are popular cloud-based applications that can be used for automating CMS functions. They have been around for a long time, which means they are mature and stable. These applications have a dedicated developer community as well, which means there is extensive support from vendors and online resources to help you improve your digital experience.

For organizations that use Microsoft Office 365 and SharePoint, an automated CMS setup can be a great way to improve productivity and reduce costs. But it’s also quite simple for businesses not on Microsoft to set up and get a SharePoint-based CMS up and running in no time. Automating CMS is an easy way to boost productivity and efficiency in your business. The ability to quickly create content and make updates with just a few clicks is a huge time saver. With an automated CMS solution built on SharePoint or PowerApps, you can spend less time managing content and more time creating value for the relevant stakeholders.

This automation also helps you to save time, energy, and money by eliminating the need for manual processes that take up a lot of resources. Like any other process, the same concept applies to the automation of content management systems. It allows computers or software applications to access data from different sources, understand it, and perform tasks automatically without human intervention once they’re set up correctly.

Why SharePoint for automating CMS ops

1. Simplify content management with an intuitive platform

If you’re looking for a more structured approach to content management, SharePoint might be what you need. SharePoint allows you to automate your CMS by using PowerApps as a tool for organizing and presenting data. It has all the capabilities of other CMS platforms, but it also comes with many useful features that can make content management easier than ever before. For example, SharePoint has a built-in search engine that allows you to gather data from across your organization and display it in an easy-to-read format.

You can use SharePoint to create an internal site for a team for a specific set of people in the organization that’s mobile-friendly and customizable. Using such an intranet site or portal, you can create a content management solution for your team that’s easy to manage and update. You can also create custom dashboards that display the most relevant information for different groups of people within your company. SharePoint makes it easy to manage content on multiple platforms at once without having to worry about security issues or compliance concerns.

2. Easily Integrate SharePoint CMS with existing systems

SharePoint and Power Apps are both cloud-based solutions. This means that you don’t have to worry about IT or servers and focus on what matters: serving customers.

Additionally, SharePoint and PowerApps are built on the same technology platform. This allows for easy integration into your existing systems so they can work together seamlessly and maximize their potential. You can use SharePoint as a hub for all of your content and data. This will let you centralize all of your information into one place, making it easier for everyone in your organization to collaborate. Plus, SharePoint comes with built-in security features that keep sensitive data safe from breaches and unauthorized access.

Since SharePoint is easy to use and has a low learning curve, it won’t take long before your users will be comfortable with setting up automated content publishing in no time at all!

3. Improve productivity and reduce costs

One of the biggest benefits of automating CMS is that it allows you to reduce your operational costs by reducing the number of employees needed to manage content and data. While you may be able to find other solutions that can help you automate your content publishing, none of them are as powerful and easy-to-use as SharePoint. Especially if your organization runs on Microsoft Office 365.

SharePoint works seamlessly with Office 365 and PowerApps, making it easy for everyone in the organization to access their content from any device or location. You’ll also have access to a wide set of APIs that let you create custom apps or connect with third-party tools for even more functionality.

Through these functionalities, you can:

Reduce time-to-market for new content.

Improve data quality in your DAM.

Gain insights into how your content performs by building interactive dashboards using Power BI.

4. Ensure accuracy of data

When you automate your CMS operations with SharePoint and PowerApps, you can ensure that the data you’re collecting is accurate. Data accuracy is critical for legal and compliance purposes.

In addition to automated data entry, you can use PowerApps to create forms so employees can fill out information on their devices. For example, if your company has a new benefit plan that needs to be implemented in your employee benefits portal (or any other system), HR can notify them through a SharePoint site for internal communications and solicit any details or consent they may require through a form. This way, employees will enter their responses directly into the system without having to call or email anyone in HR.

5. Streamline notifications and escalations

Automating CMS with SharePoint and PowerApps allows you to streamline notifications and escalations. Notifications can be sent when an issue is opened, assigned to a team member or automatically closed as it’s resolved. Escalations are triggered when a ticket hasn’t been reviewed for too long and will notify the right person at the right time about issues that require attention.

Notifications can be sent via email, SMS or other channels such as Slack messages or phone calls. It’s easy to personalize them depending on who needs to be notified (for example by filtering based on their role) and you have full control over which channel(s) they’re sent through – so if you don’t want anyone getting notifications through Slack but do want them via email or a Teams message then this that’s possible too.

6. Reduce Time-to-Market for New Content

With SharePoint and PowerApps, you can have a new content item up in minutes. You can create a new content item directly from the PowerApps app canvas or by tapping an existing SharePoint list. This means you can create and publish new content faster, which can help you avoid the risk of accidentally publishing outdated or inaccurate information. When your content is managed in one place, it’s easier to keep its quality high. For instance, you can easily update the title, description, and metadata fields for each item when you create it with SharePoint or PowerApps.

Conclusion

SharePoint and PowerApps are platforms from Microsoft that have been around for a long time, which means they are mature and stable. These applications have a dedicated developer community as well, which means there is extensive support available from vendors and online resources to help you improve your digital experience.

An automated CMS can increase overall productivity, reduce costs and improve time-to-market for new content. By using SharePoint and PowerApps, you can streamline your content management processes and save time. In addition, these applications can improve the efficiency of your organization by automating tasks that are otherwise manual and error-prone. Contact us today to learn more about how we can help you implement these applications in your organization.

Want to get started with a content management system and streamline your Office 365 usage? Get in touch with our experts today.

#cms automation #sharepoint automation #sharepoint power automate #powerapps automation

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sharepointsaketa · 4 years ago

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SharePoint Content Management System: Keep it Simple!

Enterprise Content Management with Microsoft SharePoint

SharePoint Enterprise Content Management or simply, SharePoint Content Management has been a major defining factor to ensure the successful utilization and governance of the SharePoint platform. Thus, it is wise to chalk out a proper SharePoint content management plan as well as have a great content strategy as a backup.

SharePoint Content Management System: Keep it Simple!

SharePoint has always been known for its enhanced security and impeccable sustainability. This makes it the favorite choice for a lot of SMEs and enterprises alike. Microsoft 365 and SharePoint thus boast of being the best one-time investment content management platform that brings you efficient low-cost storage, easy remote or hybrid access, and obviously, quite high security.

However, SharePoint Migration is not as simple as it seems. Migrating to SharePoint is much more than just clicking on a SharePoint migrator and getting all the points sorted. Instead, ensuring a good governance feature in the SharePoint Migration tool is a must.

This is where having a proper content management plan turns out useful. A SharePoint CMS or SharePoint Content Web Management System allows the users to publish, edit and arrange content. It might also provide tools to manage workflows in a collaborative environment.

Therefore, it is time to redesign the file structure and security system to keep the system organized while migrating to a higher version of SharePoint or to SharePoint Online.

Migrate Only the Required Items and Latest Versions

Most users have a “Deletion-Phobia”. They are famous for their habit of stacking up things instead of deleting them. The thought behind it is always “What if it is of use in future.”

But little do we realize that these extra files or the unnecessary older versions of these files are a liability.

As a result, a lot of space is wasted by overcrowding as well as older version stacking. Take up migration as an opportunity to clean up your memory and enjoy smoother navigation across it.

Keep a Special Preference for enhanced Security

Security is quite essential. Make sure your governance is strong enough to manage the access rights and every user is automatically assigned so according to their job requirements. The best way to ensure proper security is to make sure that your SharePoint Migrator has an inbuilt Security Manager.

Reorganize

Whether you are migrating from SharePoint On-Premise or other versions, organizing documents is important. In SharePoint, we need to avoid the security settings in the folder structures and rather, keep it at the site level or document library level. Therefore, it is important to reorganize your content effectively.

Have a Backup Plan

Data Loss is a major concern that is inevitable in rare cases but can become very grave if not handled properly. A proper data retention plan must be in place. A backup storage system, either online or on-premise needs to be maintained so that no data loss is permanent.

Post Migration SharePoint enterprise content management is quite a significant aspect to consider when planning an upgrade to your SharePoint platform. Plan precise and to the point and enjoy hassle-free SharePoint Content monitoring.

Saketa SharePoint Migrator

#SharePoint Content Management System: Keep it Simple!

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zelitesolutionsblog-blog · 5 years ago

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Microsoft SharePoint and Its Benefits.

In today’s world of technology, Microsoft has played an important role, of which Microsoft SharePoint is the most popular used enterprise-ready platform. SharePoint is implemented by corporate organizations to simplify the creation of sites and subsites for various teams across different departments.

SharePoint can give your organization a persuasive communication and information exchange system with enterprise-grade security.

The benefits of SharePoint are so captivating that almost every company from the top fortune 500 companies have deployed it in their respective organizations.

So, let’s dive into the benefits of Microsoft SharePoint. Here are the top 5 benefits which will not only help you improve the process of your organization but also change the whole dynamics of it.

Easy user experience

In this busy and technologically advanced world, any business needs a simple and easy to use technology or application. SharePoint does precisely the same. It is a unified platform with native client-desktop applications, e-mail and Web browsers to provide a consistent user experience. It simplifies how your team interact with content, processes and business data.

Advanced security

Security is a crucial factor in any organization. Microsoft SharePoint provides advanced security which reduces the risk of information being leaked, outages and unauthorized access to data. Because of the out-of-box workflow, you can share information with your team members or colleagues without worrying about the information being leaked.

Document Management

SharePoint’s Document Management feature helps you create documents, share them with your teammates, edit them collaboratively, sign them to authorise and publish to the relevant users, in addition, to securely store them. The advanced feature allows you to easily manage the entire document lifecycle online within a single browser tab, without mountains of paperwork and time-consuming steps.

Effective management and Mobility

SharePoint not only provides you with efficient management towards the employees but makes sure the company information is in an organized and accessible manner. The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices.

Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it.

Increasing productivity of employees

Employee productivity and time management are essential for every company. As SharePoint avails the feature of providing all data which is centrally accessible, this helps employees to become more efficient and can take better decisions. This way, not just employee productivity is improved but also the productivity across all departments of the organization.

Cost and Time effective

SharePoint is very cost-effective. With SharePoint, a user can create basic websites and sub-sites, without spending time on using various expensive codes to keep your organization information secure.

You can also customize content/policies/information by deploying Microsoft SharePoint into your organization.

Check our recent case study on SharePoint 2016 implementation for a German Based Company to automate their internal processes (HR, Sales & Customer Service).

#microsoft #microsoftsharepoint #costeffective #employee productivity #easyuserexperience effectivemanagement

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hr365s-blog · 5 years ago

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Office 365 - The Productivity Platform Delivered By Microsoft

The truly amazing factor about Office 365 is definitely the truth that it provides the possible ways to create, edit and share work. It doesn't matter what your present work atmosphere concentrates on you'll be able to make use of Word, Stand out and PowerPoint across multiple platforms. These platforms include Mac or pc as well as portable devices that function with the aid of android and ios.

Variety means that you're no more bound to particular tool and operating-system. Share the job you develop, HD video connections and content discussing can create the right meeting each time. However since several devices and platforms happen to be integrated the mistake factor has additionally slightly elevated. At certain occasions with respect to the connection type, devices and workloads the various tools provided will sometimes don't have any precision and might appear slow.

Office continues to be transformed from the proprietary tool that just Home windows users could use of a wide range of features that are offered regardless of device or operating-system.

It first began when Microsoft produced a workplace suite for that iOS operating-system Sharepoint contact list. This resulted in MacBook users could get access to programs like Stand out, Word, PowerPoint yet others.

To contend with the emerging technologies and also the constant switch from off-line to on-line working environments, Office continues to be full of a lot of features. Consumer wise the tool offers space for storage using Microsoft's cloud storage service named OneDrive in addition to connectivity through Skype.

Business wise you're going to get a normal new version of Word, Stand out, PowerPoint, Outlook yet others. You are able to acquire a flexible work atmosphere, carrying this out is simple as users and services might be added anytime. Regarding costs, while using platform can lead to low upfront costs along with a great worth of the Return on investment.

Any organization will benefit from the built-in junk e-mail and adware and spyware protection email service. Outlook offers use of emails contacts and calendar regardless of device. The opportunity to keep everyone connected is prime when participating in large projects. Conferences is going to be simpler as much as 250 participants can join at any given time, video with screen discussing and audio abilities is incorporated, in addition to polls, virtual whiteboards, and shared notes.

IT infrastructure will receive a boost as disaster recovery abilities and back-up policies helps you to save money and time.

Because companies also have a lot of data to keep along with the constant have to can get on, an uptime of 99.9% can be obtained along with the ability to store as much as 1 TB of documents online.

This provides managers and project users the arrogance to interact and tell colleagues the job securely stored on-line. Employed in the cloud atmosphere brings savings to companies in addition to reliable communications and elevated productivity. Microsoft has devised different plans that meet the requirements of each and every enterprise, off-line or on-line, Office 365 can create the right atmosphere by which companies can thrive.

Microsoft has produced the right tool that companies may use. Regardless of project Office 365 may be the answer, enterprises helps you to save money and take advantage of upgraded productivity. Pick the tool that gives the greatest results by connecting and reworking the company atmosphere. Take advantage of all of the features of the great platform targeted at matching needs.

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vbeyound · 2 years ago

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6 Benefits of Automating CMS With SharePoint & PowerApps

Why SharePoint for automating CMS ops

1. Simplify content management with an intuitive platform

2. Easily Integrate SharePoint CMS with existing systems

SharePoint and Power Apps are both cloud-based solutions. This means that you don’t have to worry about IT or servers and focus on what matters: serving customers.

Since SharePoint is easy to use and has a low learning curve, it won’t take long before your users will be comfortable with setting up automated content publishing in no time at all!

3. Improve productivity and reduce costs

Through these functionalities, you can:

Reduce time-to-market for new content.

Improve data quality in your DAM.

Gain insights into how your content performs by building interactive dashboards using Power BI.

4. Ensure accuracy of data

When you automate your CMS operations with SharePoint and PowerApps, you can ensure that the data you’re collecting is accurate. Data accuracy is critical for legal and compliance purposes.

5. Streamline notifications and escalations

6. Reduce Time-to-Market for New Content

Conclusion

Want to get started with a content management system and streamline your Office 365 usage? Get in touch with our experts today.

#Automating CMS #sharepoint cms #Powerapps #Sharepoint

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zltech · 3 years ago

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Features Your Legacy SOX Compliance Tools Are Missing

Advanced Automation Reduced Review Time Customizable Criteria To summarize, complying with rules and regulations like SOX, FINRA, GDPR, and others has never been simple. And the job of being compliant cannot be wholly taken over by humans or machines either. However, it is possible with the help of an effective compliance team, well-trained staff, and cutting-edge compliance management software.

Exploring the modern-day critical capabilities that your outdated SOX compliance tools lack

Even though the bulk of the workforce now works remotely, various surveys show that many workday hours are still wasted on needless activities, with some claiming more than 60% of the time every day. Most of these studies attribute it to excessive emails, instant messaging, unnecessary meetings, and monotonous and repetitive tasks every employee must do daily. It is, however, not the case for Sarbanes-Oxley or SOX compliance officers using the legacy SOX compliance tools.

According to a Protiviti report, the hours required for SOX compliance have climbed considerably. The survey states that SOX compliance hours rose for most enterprises, with most companies seeing an increase of 10% or more. This suggests that, while these companies have become used to complying with SOX, the costs and hours necessary have not diminished. According to many executives, the fundamental issue is a lack of a robust SOX compliance tool. Some even indicate the requirement for sophisticated automation, decreased review time, and adjustable criteria, like what we find in today's GDPR or SEC compliance tools.

What is needed in a robust SOX compliance tool?

To begin, a modern SOX compliance tool necessitates increased automation. This is because highly regulated organizations must monitor all communications and extensively scrutinize those deemed non-compliant. In this situation, an automated solution would assist compliance managers in monitoring ongoing discussions and quickly spotting non-compliant information using customizable metadata- and content-based rules capabilities offered in most current GDPR compliance systems.

A decrease in review time is another need for the legacy Sarbanes-Oxley compliance tool. Every company deals with massive volumes of data regularly. A robust SOX compliance management software would deal with the data issue by supporting users in analyzing and sampling documents and emails. This would allow users to focus less on data administration and more on compliance management, thus saving time.

Another time-consuming issue is that the data is typically dispersed over numerous sites in silos, such as SharePoint or a file share. An automated compliance solution would provide a comprehensive picture of the data on a single unified platform, eliminating the need to go from one data source to another.

Criteria are another well-known source of concern for SOX compliance officers. It is not easy to keep up with the ever-changing compliance requirements and regulations. Consequently, whether it is the regulatory environment, industry standards, or the company's internal policies, SOX compliance tools must allow users to change rules and policies and review procedures quickly and efficiently as needed.

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websynergies · 3 years ago

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Find out why SharePoint is the best platform for document management

SharePoint is a simple yet technologically evolved tool that is widely employed as a document management system. It evolves with time to address your pressing business needs efficiently.

Reliable

SharePoint is extremely reliable and plays a crucial role in keeping your data safe. With it, you will not have to encounter common server issues such as failed syncing.

Enables remote workflow

SharePoint can be accessed from wherever you are working, with varying levels of security settings according to the requirements.

This intuitive tool is accessible across various gadgets, such as desktops, apps on a tablet, and mobile phones, to ensure that the team members can be productive even while working remotely.

Keep in mind that SharePoint was mainly designed keeping in mind mobile users, hence it integrates security features that are compatible with your mobile devices.

This allows the platform to safeguard your data even if your employers are outside the office.

Facilitates effortless collaboration

SharePoint makes collaboration and sharing data a seamless task. Hassle-free communication is paramount to running a successful business. Microsoft’s SharePoint platform saves every version of the document so the team members are aware of every stage of content development. This prevents the scope of any avoidable confusion.

Better customization

Organizations can customize the platform according to their requirements and scalability. It lends them the flexibility to run it according to their changing needs.

No development work involved

The beauty of SharePoint lies in its simplicity. One need not be well-versed with the coding universe to be able to run it successfully for their organization. Once the development phase is completed, working with SharePoint is a breeze.

Seamless Workflow

SharePoint enables your organization to streamline and manage your day-to-day tasks efficiently.

Some of the repetitive tasks include: Sending the document across for approval, tracking a task, etc.

The documentation is synchronized for all the team members, making it easy for them to share data and contribute to projects in real-time.

Easier to identify the right resources

With SharePoint’s comprehensive and easy-to-use database, it is effortless to identify the right resources and skill set for a particular task. Tracking down the roles and their respective responsibilities is easy through organizational charts, helping you accomplish tasks much faster.

Get important alerts

SharePoint instantly alerts you when your team members make any changes to the document. You can create a notification alert so there is no miscommunication in the team.

If you have any questions on how this works or want more information on the topic, please feel free to contact us for assistance.

Originally published at Web Synergies Blog.

#Microsoft’s SharePoint platform #SharePoint Framework #SharePoint Solutions #SharePoint Development Services

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satmandoo · 7 years ago

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What to expect from a Professional IT Service Provider

My goal here is to acquaint you with the expectations you should have in choosing a professional IT service business to attend to ALL of your Information Technology requirements. This is not to say that you will find this all in one place, but it is desirable to do so. See more at kernitservices.com

You should be able to:

• Reduce stress in your working environment with their Business IT solutions

• Minimize your IT expense, while providing efficiency and security solutions

• Have service-oriented, continually trained and experienced IT professionals on demand

• Have 24/7 monitoring of all your systems

• Provide services for planning and strategy in a long-term working environment

• Provide IT budgets that are predictable with their low-cost monthly maintenance plans

• Have a trusted professional IT expert to turn to as a single source for all your technology needs

• Stop stressing about IT, and concentrate on managing your business very effectively

• Your satisfaction guaranteed

Computer Services

Many small businesses find it very challenging to deploy, maintain, and protect their technology environment. They are looking to keep IT costs manageable, avoid unexpected downtime, communicate in a more effective manner, or to plan for disaster recovery.

Services they should provide:

• Troubleshooting and problem solving on all networks and PCs

• Hardware installation and support

• Virus and spyware removal and protection

• Security solutions

• VPN (Virtual Private Networks)

• Remote access

• Server installations and upgrades

• Spam filtering and e-mail solutions

• Reliable Internet connection(s)

• Web content filtering

• Onsite and offsite system backups

• Complete network management and support

• Printer Service and Repair

• Help desk

Areas Covered

Managed IT Services

With a traditional break/fix service, the IT service depends on your problems to keep him in business. How much can you really depend on him to proactively maintain your network and computers? Managed IT services should keep your IT from breaking, eliminate costly computer repair bills and say goodbye to technology troubles for good.

These IT Services should include:

• 24/7 monitoring - get peace of mind knowing your systems are safe

• Managed IT Services - pinpoint and fix problems before they create downtime

• Remote & overnight services - so you experience fewer disruptions to your business

• All-inclusive IT - for predictable budgeting with flat-rate IT services that include hardware and software

• Scheduled proactive maintenance to assure you that all your IT is running in tip-top condition.

Managed Services should bring reliability to both your business and your budget, giving you better technology and more time to focus on your business.

Network Security

The threats to Email, Web browsing and Instant Messaging (IM) are getting more and more complicated and continue to be on the rise. All businesses, small and large, have to contend with regulatory and compliance issues.

• They should specialize in the expert planning, implementation, auditing, monitoring, and management of complete information security solutions. Information Security is nothing something you can "setup and forget it" - neither is it a series of simple solutions that are simply gathered together.

• A well-designed and comprehensive information security solution is an absolute necessity.

• Their Security Experts should have a wide range of Information Security and Compliance solutions for small and medium businesses, including:

• Secured Laptop - A holistic solution to protect your computers

• Protecting your network and data from virus, hacker, spam, phishing and other attacks requires a multi-layered approach.

• They should offer a suite of Information Security products and services to help keep your information secure and protect your Internet communications such as email, instant messaging and Web browsing.

Email Protection stops spam, viruses and phishing scams from reaching your network and getting into your email inbox. Spam and Hacking Attacks on your network are stopped before they reach your information, saving you valuable time and network bandwidth.

Email Archiving - Store, archive and search all email communications

Email Archive allows your organization to securely archive and store all email communications. Authorized users can search and retrieve any email for compliance or regulatory requirements across the entire organization.

Web Filtering - Block malicious or inappropriate Web content

Web Protection stops malicious Web content from being downloaded and enhances productivity by blocking programs or viruses. Web protection also helps reduce legal liabilities by blocking unwanted and inappropriate sites or content. Timely reports allow you to monitor Web traffic and adjust your policies based on data viewed.

Managed Firewall - Block malicious traffic

A managed Firewall Appliance Click for info or to buy.

A managed firewall appliance is a very essential part of any organization's IT security network. It is necessary to configure, maintain & monitor your firewall, and provide you with regular reports. Or review them for you at your discretion.

Intrusion Protection -

Apply any virtual patches to your network or servers

Intrusion Protection System (IPS) often works in conjunction with a firewall and further protects your network. Some regulations require the installation, maintenance and monitoring of an Intrusion Protection System (IPS).

They should monitor and maintain these highly sophisticated systems for you and ensure your regulatory compliance.

Wireless Information Security

What was secure last month might be a vulnerability today. If your wireless access point or infrastructure hardware is older than 2016, you are probably not protected adequately. A certified wireless experts (CWNA) should help you find and implement the best solution.

Vulnerability Analysis - Pinpoint the weak spots in your network

Information Security threats are constantly proliferating, so to keep your information security posture in line with the latest trends, They should perform regular vulnerability analyses on an ongoing basis. If they find problems, they will recommend improvements to your information security posture.

Business Continuity Planning- Don't let even a minor disaster put you out of business

Every small business owner knows the importance of their business data. What many don't realize is that while the chances of a major disaster are quite remote, the majority of data loss is the result of small localized problems.

They should provide:

• Business continuity and disaster recovery planning - customized for your business needs.

�� Data backup and recovery - to insure your critical data files are accessible and safe from hackers

• Fast recovery for files and email - get back to business quickly

• Virtualization of failed servers - reduces downtime from days to hours

• Remote offsite storage - ensures data security and compliance

• Built-in archiving - more cost-effective and reliable than tape

• 24/7 monitoring and management - ensures data integrity

Cloud Computing

Collaboration is simplified with Cloud Services

Cloud Computing

There are four different types of cloud services. Public, Community, Hybrid, and Private, according to the National Institute for Standards and Technology.

Cloud Services give you the power to collaborate using the Internet and intranet in your office and make doing business more efficient. Cloud computing solutions allow you to share, edit, and publish documents in a single system, improve contacts and e-mail, increase marketing strategies, and better your everyday business processes.

Because these services are hosted, you'll never have to worry about the management, maintenance or equipment.

Cloud Services Should be:

• Adaptable - grow your capabilities and applications inline with your business

• Tailor-made - to suit your company perfectly

• Mobile - empower collaboration from any Internet-enabled device

• Cost-effective - efficient technology improves your bottom line

Cloud Services can include powerful tools for collaboration and increased productivity, including:

• Hosted Microsoft Dynamics® CRM

• Hosted Microsoft Exchange

• Hosted SharePoint

• Web Hosting

These powerful solutions can all be tailored to meet the specific needs of your business. Whether you are looking to reach new markets, increase efficiency and organization, or leverage your technology investments, Cloud Services are the solution you've been looking for.

Hardware as a Service

Affordable hardware and operating systems without the headaches

With a flat monthly fee for equipment and warranty service, it can eliminate large capital outlays and allow IT equipment costs and related maintenance services to qualify as operating expenses, providing you with significant tax advantages.

They should provide infrastructure hardware, operating systems, and other software and warranty services for servers, desktops, laptops, routers, switches, and firewalls.

Mobile Device Management

You and your employees depend on mobile devices to keep business running smoothly. With security threats on the rise and a high potential for technology problems, your mobile devices need the same monitoring and management as your in-house IT does. Mobile Device Management (MDM) provides you with the same worry-free IT experience of that Managed Services offers.

Mobile Device Management - Your mobile devices should be scanned every four hours With MDM you should get comprehensive monitoring and management for Apple, Android, or Windows mobile devices.

Mobile Device Management is:

• Secure - comprehensive reporting and monitoring let you know if there's a breach to your phone's security

• Worry-free - if your mobile device is lost or stolen, we can locate it with GPS technology and wipe your private data remotely

• Flexible - new users to your mobile network can be automatically set up via remote configuration management

Enterprise & SMB Telephone Systems

Telephony systems designed with your business in mind

Small and medium-sized businesses need the same advanced and reliable communication solutions as large companies do.

With VoIP installation and support, your business can enjoy all the benefits of modern communication techniques that are tailored to your needs for an affordable price.

VoIP solutions are:

• Economical - cut your telecommunication costs and avoid extra setup, installation or maintenance fees

• Dependable - your hosted system is monitored and maintained 24/7

• Convenient - answer calls in remote locations via laptop or forwarding to a mobile phone

• Green - cut travel costs and paper waste by sharing information online

Networks

Your cabling and infrastructure networks are the lifeblood of your business

A stable infrastructure and cabling system are the lifeblood of any business. These two essential parts of your network allow your operations to run smoothly.

Networking

A wide range of expert cabling and infrastructure services, including:

• Cabling - fiber optic, cat 5/6E, coax, analog, etc. - underground or overhead

• Racks, enclosures, UPS's and power management hardware

• Switch, router, firewall and appliance installation and operation

• Circuits - data and analog PRI's/T-1's, POTS, ISDN, fiber, DS3's, and on site customer WAN engineers

• PA systems - amplified PA's with ceiling & hall speakers, outdoor horns sales and service.

• Telephone systems - new and used/re certified phone systems - VoIP or PBX. Service for most all older telephone systems, including installation, maintenance and upgrades across the board

• Security camera solutions - video over IP server-based security solutions and low cost DVR security camera solutions - surveillance software, on site surveys, installation and setup

• 802.11x wireless meshed networks - free site surveys, installation and configuration

• Category 5e/6 cabling installation and design

• Multi office LAN design & cabling (WiFi, VoIP, CCTV)

• Rack and enclosure sales and installation

• P.S. and power management

• Local area network circuit extensions (T-1, DSL, Frame Relay, MPLS)

• Fiber-optic cabling installation and design

• Design of data, voice, video and paging for new construction

• Wireless solutions

Website Design & Internet Marketing

Web Design

The website should look fantastic, but also perform a very important role. You should understand that your website is a valuable member of the team.

• Be seen and heard

• The expert web team should be trained to increase your company's online identity through search results, social networking and video media.

• Use your website to communicate different messages to specific visitors, advertise company news or campaigns with targeted banners and pop ups, or remind and thank your staff or customers with automatically generated emails.

• Control your own content

• They should build functional systems that really do put the content control in your hands. A password protected admin panel allows you to access and manage content yourself without the need to involve them.

• Deliver results

• They should design and build websites to actually deliver results based on your specific business objectives

Search Engines & Internet Marketing

They should be trained to increase your company's online identity through search results, social networking and video media. PR & Editorial

Ad Campaigns & Projects

Their marketing experts implement well thought out Ad campaigns and projects that have a measurable, positive impact on your business

These are MOST of the major points a business should look for when shopping for an IT company to care for their system(s). See more at kernitservices.com

Thank you for reading this.

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vbeyonddigital · 3 years ago

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Benefits of remote collaboration with Microsoft SharePoint

Microsoft SharePoint is a cloud-based tool offering reliability and ease of use to both remote and in-office teams. Deploying SharePoint along with Microsoft 365 on the cloud can enable seamless digitized, remote operations for small and medium enterprises.

Many large organizations have moved to remote working systems or scaled up existing systems to enable staff to continue working remotely since the COVID-19 outbreak. Small and medium-sized firms, on the other hand, have a significant opportunity to integrate digitization and digitalization in their operations and, as a result, cut operating costs and enhance efficiencies. Smaller organizations, understandably, may be put off by the time and cost of engaging in enterprise-wide digital transformation.

There are, however, more cost-effective and speedier ways to build remote work facilities for your organization and start with digitalization. This is where Microsoft platforms like SharePoint can help you achieve your goals.

What is Microsoft SharePoint?

SharePoint is a content management system that is accessible online and used to store business documents on the cloud. It also allows you to share and collaborate on data stored in the cloud by allowing you to establish sites and sub-sites for different teams, people, or projects.

SharePoint includes a lot of complex features that can assist you or your team manage business and project documentation with ease.

Given its effectiveness, affordability, and scalability, Microsoft SharePoint has become the platform of choice for remote collaboration and project management in recent years. SharePoint’s collaboration features boost employee engagement, boost productivity, and make centralized data administration easier, regardless of where employees work or where a project is being managed. Let’s take a closer look at Microsoft SharePoint’s features and the benefits they provide.

Features of Microsoft SharePoint

The SharePoint tool included with a Microsoft 365 subscription is a powerful yet easy-to-use productivity tool. The following are some of the most commonly utilized features that make it one of the top knowledge management or content management tools:

Collective or Special Access

SharePoint is a scalable and extremely adaptable platform for working with internal and external resources. Individual team site users can be given different levels of access authorization by a central admin user.

In a real-time setting, you and your team can work on a single file without experiencing any delay. As a result, many content creators and creative developers prefer SharePoint for collaboration on any project.

One of the most important features of SharePoint collaboration is that it allows content to be transmitted freely between sites and sub-sites. It allows people to keep informed about the project without having to sift through countless emails, missed conversations, or video sessions.

2. Content Administration

For every individual or group of professionals who want to increase productivity, content management is a significant task. SharePoint allows you to overcome this obstacle without having to write lines of complex code or buy expensive platforms.

On SharePoint, project or content managers may simply manage numerous projects at the same time. SharePoint makes it simple to publish or update website content such as events, news, blogs, presentation stacks, and more.

3. Managing Projects

You may use a variety of SharePoint functions for task and project management. The tool’s most important feature is that it serves as a centralized storage location for all project-related documents and deliverable files.

SharePoint sites can also be customized in a variety of ways. These custom-built websites can also include daily planners, weekly task organizers, and FAQs.

You may also use SharePoint and Power Automate to construct a workflow to automate functions such as task handover, project deliverable sign-off, approvals, and compile content such as demo presentations and client feedback.

4. Integrated Approaches

Other Microsoft 365 apps help you manage tasks and resources, while SharePoint serves as a central store for your project data.

For specialized use, you can sync SharePoint with applications like To-Do, Tasks, Planner, and Project Online. You can also create reports to give your freelance clients project updates.

SharePoint also allows users to preview files and documents within SharePoint sites and subsites using PowerPoint, Video, Stream, and OneDrive. You save time by avoiding time-consuming processes such as downloading files from SharePoint to create PowerPoint presentations.

Benefits of Microsoft SharePoint

When compared to any other productivity tool for project or content management, SharePoint has a lot of advantages. The following are some of its benefits:

1. Spending Less Money

It’s possible that you’re already paying for it through your Microsoft 365 subscription. Use SharePoint as your primary productivity tool for corporate or personal requirements to avoid wasting money on apps and solutions.

2. Data Protection

Governments and large enterprises entrust their sensitive data to the SharePoint ecosystem. So, without concern about intellectual property theft, you can keep important data on SharePoint to enable collaborative work among remotely located team members.

3. The Ability to Scale

The tool’s scalability helps you to budget your expenses on productivity tools. You can alter your subscription to accommodate more resources and projects if you notice an influx of projects from various clients. You can switch to low-paid options when projects slow down.

4. Templates for Repeat Use

When one project comes to an end and you need to start another, you can use a template to save time in creating new documents or flows. By eliminating repeated development, you can save time and ensure a faster turnaround on new projects.

VBeyond Digital can work with you to set up SharePoint sites, workflows, and asset libraries so your remote teams can reap the benefits of real-time collaboration. More importantly, as part of our SharePoint services, we place special emphasis on ensuring that all industry best practices are adhered to help you derive maximum value from your deployment.

Contact us now to discuss your requirements and get started with SharePoint

#Microsoft SharePoint #remote collaboration with Microsoft SharePoint #remote working systems #content management system #knowledge management

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gurusquadsusa · 4 years ago

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Your Search of File Synchronization Software is Complete here – GS RichCopy 360 Enterprise

What Is File Synchronization?

File synchronization is ensuring that the data stored in one location is exactly similar to the data in another location. When you add, edit, rename, modify, or delete a file, on one location, the same action should automatically be taken on another location too. In simple words, file synchronization is a process that keeps all the files and folders on multiple locations updated on a continuous basis.

File synchronization is the term that is often confused with file backup. Let's have a look at what is the difference between, to have better clarity on this subject.

How Is File Synchronization Different from File Backup?

File Synchronization - File synchronization is a two-way backup system that ensures that the content on all the locations is updated continuously on a real-time basis.

File Backup - File backup is the concept of copying files from one location to another. It is a one-directional backup system.

What is Special in GS RichCopy 360 Enterprise (File Sync Software)

Gurusquad File Sync Software is folder assessment and synchronization software program that creates and manages backup copies of all of your crucial files. Instead of copying every file on every occasion, Gurusquad File Sync Software determines the variations among a source and a target folder and transfers best the minimal amount of statistics wished.

Main Features and Highlights:

· Cloud Integration (NEW), Copy files\folders directly to any of the major cloud providers such as OneDrive (Personal /Business), SharePoint Online, Azure Blob, AWS S3, Or Google Drive

· Can copy the entire directory or only the modified files

· Handles locked files and those with incredibly long file path names

· Doesn’t require user intervention once the job is created when configured to run within our own proprietary scheduler.

· Sets destination folders to have the same date and time stamp as the source folders, unlike most copy tools that assign the copy date to destination folders, not the modified date.

· Can copy files and folders that have long pathname (over 260 characters long).

· Copies files simultaneously (up to 255 threads) resulting in robust performance and shorter time.

· Easy to use interface.

· Complete WebDAV support.

Yes, the application you’ve come to depend on for copying large files between your various internal drive locations is now available for robust, secure, automatic copying across the enterprise, even when the enterprise may be spread out amongst the clouds such as Amazon EC2 and Azure just to name a few. And just because it has to contend with firewalls and remote distances, GS RichCopy 360 Enterprise Backup and Synchronization Software is just as simple to implement and configure as its predecessor.

For more details, visit us : https://www.gurusquad.com/

Enterprise file copy software

Enterprise file sync software

File migration software

Social Media Links: https://www.facebook.com/gurusquadllc/

https://www.youtube.com/watch?v=JZ2Rkt2zssQ

https://twitter.com/itahmed/status/1295781695254405124

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abymtechnology · 4 years ago

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Content Management System & How To Choose One For The Company

A content management system (CMS) is a computer program that helps you manage your organization's digital assets, such as your website content.

A CMS can be used independently or in conjunction with other business applications. You can set it up on your network, use a web-based option, or install the program on your devices locally.

Categories of content management systems

Different types of content management systems exist to handle different sorts of content.

CMS is divided into several groups:

web content management systems

enterprise content management systems

mobile content management systems

digital asset management systems

media asset management systems

document and records management systems

component content management systems

What are web content management systems?

A web content management system is a software tool that lets you create, manage, and publish online content without knowing the code.

A web content management system usually has two components:

A content management application with a user-friendly interface for non-technical people to add, manage, and delete web content

A content delivery application with back-end functionality for content delivery to the website

How does a web content management system work?

A web content management system (CMS) allows you to access your website's database using a simple, graphical user interface, which is commonly accessed through a web browser. You can use this interface to access a variety of content management tools to assist you:

Create and publish new pages, or make modifications to existing content and pages, or completely erase them.

To manage the layout of your pages, use pre-set categories, themes, or templates.

Ensure that your material is presented consistently across the whole website.

Manage your website's structure and navigation, including menus and sitemaps.

Keep track of authorship permissions and editorial workflows.

Use your database to store and retrieve various forms of content, such as text, photos, podcasts, and videos.

Larger companies may require additional CMS features like multi-site or multi-lingual support. Take a look at some of the most important CMS features and services.

Your CMS should be tailored to your specific company requirements and capable of handling the many sorts of content you'll be managing, such as text, audio, video, social network feeds, and so on. Learn how to select the finest CMS for your company.

What are enterprise content management systems?

Documents and other content related to an organization's processes are often stored in enterprise content management systems. They frequently incorporate services like web content management, document and records management, workflow and collaboration tools, and so on.

Different types of content management systems

A CMS aids in comprehending the variations between the many types, their features and functions, and price structures. As a result, selecting one for your company is advantageous.

Types and examples of content management systems:

Open source, proprietary, and Software-as-a-Service CMS, which includes cloud-based solutions, are the three main forms of CMS software.

Open-source CMS

Open-source CMS software is available for free to download. There are no contracts, license fees, or upgrading fees.

However, you may have to pay for the following items if you use an open-source CMS:

Technical assistance during installation and setup.

Customization to enhance the software's functionality beyond the core offering.

Suitable templates, add-ons, and plugins.

Staff training.

Software support, including regular updates.

The following are some of the most extensively used open-source CMS platforms:

WordPress

Joomla

Drupal

Magento

PrestaShop

On a web server, you can install and operate open source CMS. There are numerous customizations available to satisfy various business demands, such as e-commerce plugins, tools to assist you to optimize content for search engines, and the ability to personalize your design themes and layouts.

Proprietary CMS

A single business develops and manages proprietary or commercial CMS software. Using a CMS like this usually entails:

purchasing a license fee for using the program.

paying a monthly or annual price for updates or support.

Additional fees for customization and updates, as well as training and continuing technical or user support, may be required.

The following are some examples of popular CMS solutions:

Kentico

Microsoft SharePoint

IBM Enterprise Content Management

Pulse CMS

Sitecore

Shopify

Although customizing proprietary CMS with built-in functionality is normally possible, it may come at a cost. Be aware that integrating a proprietary CMS with an existing website or back-end system may involve further development.

If you're building a new website, it's ideal to go with a CMS that includes all of the necessary features and functionalities to satisfy your present and future business demands.

Software as a Service (SaaS) CMS

Web content management software, web hosting, and technical support are generally included within SaaS CMS packages. These are cloud-based virtual solutions that are paid for per user or site.

In most cases, the price includes:

the amount of data transferred.

storage for your content and data.

continuing assistance.

Cloud content management systems are divided into two categories:

'Fully cloud' CMS: It is frequently included in a package or service. Because these are usually proprietary systems under the control of the seller, it isn't always possible to tailor their functionality to fit your needs.

'Partial cloud' CMS: It's on the cloud web server you're using. It gives you more flexibility because you can enhance the functionality using add-on modules or by editing the source code.

Small and medium-sized organizations can gain a lot from cloud CMS. Consider:

Costs are often minimal - a one-time setup fee usually covers the basics.

The SaaS provider handles the upgrades, maintenance, and technical concerns.

Any computer, laptop, or smartphone with an internet connection can run the software.

Software and feature updates are accessible in real-time.

Packages are highly scalable; as your needs vary, you can add more sites or users.

Choose the best CMS for your business

It's difficult to choose a content management system for the company. It involves a detailed analysis of features, prices, scalability, integration, and all your company's requirements.

Most companies start the decision process by ensuring that they have a thorough awareness of their company's current and future needs, as well as its content management processes. Create a precise list of requirements for the CMS and select what you can and can't go without from the start.

Using the MoSCoW technique to prioritize your CMS requirements is an excellent idea:

Must have features you can't work without.

Should have features you consider significant but not time-sensitive.

Could have features you desire but aren't necessary for performance.

Would have features that seem nice but are not required at this time.

This method of prioritizing features will provide you with a requirement matrix against which you can compare and contrast different solutions and their functionality.

Remember to communicate with every team within your company to understand their needs and organizational requirements. Consider:

IT team may require a CMS that is compatible with the current infrastructure stack.

The sales team could seek CRM or integrate e-payment systems.

The marketing team might be looking for automation or digital marketing tools.

Make sure the platform you chose is suited for e-commerce if you plan to sell products or services from your website. Take a look at some of the most important CMS features and services.

Some of the most important considerations when selecting a new CMS are:

ease of use

Technical knowledge to use the CMS

type of platform i.e. open-source, proprietary, or cloud

brilliant features and capabilities

customization: adding new features and functionality

third-party integration with CRM or e-commerce platform

scalability

responsiveness

ease of deployment

design flexibility

security

support of communities, forums, user support, etc.

When selecting a CMS, you must also evaluate your budget and licensing options. Some platforms are free to use, while others demand payment. Be realistic about both the initial and recurring expenses, such as license renewals, hosting, and future development.

Every project is unique, but the considerations outlined above should help you limit down your options to select a handful that meets your specific business needs. Before making a final decision, view a demo, speak with current users, and try out the product.

The procedure of selecting a CMS provider is comparable to that of selecting any other IT provider. You need to work with someone you can trust and who will be there for you every step of the way. You'll also need a CMS provider who can meet your needs at a reasonable price.

#content management system #cms #website development #Website Design #web app development #application development

0 notes

bizsolution · 4 years ago

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Knowledge Management Made Simpler with Intranet

For maintaining a competitive advantage within an organization, it is important that we devise ways to share knowledge and expertise quickly and easily. A corporate intranet is a perfect solution and a great tool that supports your knowledge management strategy.

Corporate Knowledge Management in organizations facilitates the overall systems and business processes to have to publish, managing, sharing and capitalizing of documents in absolute order. Enterprises that manage their knowledge capital will have an edge towards better decision making and also are more innovative and productive. With the benefits of knowledge management, is backed up with the solutions that support efficient work processes.

How does an intranet portal help?

Are you looking for tools to influence organizational culture in a right manner and also a system that acts as a repository for your knowledge base? To develop a knowledge management strategy for your company an office intranet is a great starting point.

Rather than having a paper-based collaboration system, it is good to have a central knowledge management tool that is on the cloud, accessible to all the employees anywhere, anytime.

With an intranet, you can easily share a lot of knowledge and relevant information across the entire organization. The focus is to provide a site which helps users to enhance work practices and provides the right navigational tools to communicate key information amongst team members.

Simplify knowledge publishing

The intranet is a central management portal that handles the company knowledge and data at the organizational level. This primarily includes official documents, manuals, policies, procedure and other related information. The access rights are also controlled via. a series of site permissions.

In fact, the employees can expect the updated information to be on the intranet.

Enhance Knowledge sharing and collaboration

You can share knowledge in a variety of ways on an intranet. You can facilitate your current projects and connect employees and different teams. The intranet encourages knowledge collaboration where the projects bring together where the employees can simply log in and contribute at a time that suits them. Thus, eliminating the need for planning a face-to-face meeting or follow a long trail of email conversations. Moreover, as a content repository, SharePoint is simple to implement and maintain. The information used in knowledge management can be acquired from the SharePoint libraries which enhance the use of information in business processes.

Improve Search More

So what is the connection between SharePoint and Knowledge Management?

Because SharePoint is an ‘enabling technology’. It provides capabilities to enterprises to manage content and documents in real-time. It is a widely accepted platform across organizations giving optimum leverage to search capabilities on various community templates, discussion boards, site news feed, tracking and a lot more. The result of using an intranet is a more robust knowledge management experience where a greater number of workers are working remotely and because of this our businesses need intranet for knowledge management that can be updated anytime, anywhere. A flexible and user-friendly intranet platform assures the benefits that allows employees to get involved in action, and also add their own expertise to the knowledge base only to have a more empowered workforce. You can give and get constructive feedbacks, keep all information organized on cloud.

Use intranet space for logical organization and define roles and responsibilities so that everyone knows how they are supposed to be contributing.

BizPortals 365 with all its warts, meets an end-to-end perspective is an extremely powerful intranet portal for managing knowledge base. Connect and collaborate in extremely simple ways to organize and manage your business workflows on-cloud premises.

#corporate knowledge management #Knowledge Management #corporate knowledge

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sharepointsaketa · 4 years ago

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Enterprise Content Management with Microsoft SharePoint

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demanddynamics · 4 years ago

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Top platforms to integrate with your Dynamics 365 System

Choosing the most useful and right platform to integrate which is essential leverage Dynamics 365 capabilities is highly challenging.

Top platforms to integrate with your Dynamics 365 system – Extend the capabilities of Dynamics 365 solution with simple integration options

Microsoft Dynamics 365 Solution is a leading solution in the market as recognized by top industry experts such as Forrester and Gartner with over 500,000+ customers. The solution includes products ranging from sales, marketing, customer management, and finance. One of the key features of Microsoft Dynamics 365 is that it can easily be integrated with Microsoft’s other solutions and a myriad of third-party applications without any extensive configuration. Microsoft offers a host of APIs that make these integrations easy and straightforward. However, choosing the most useful and right platform to integrate is highly challenging, which is why it is essential to understand how you can leverage Dynamics 365 capabilities with any tool.

Here is the list of top 10 best platforms to integrate with Dynamics 365. These have proven benefits of lower costs, scalability, and faster implementations while making Dynamics 365 a valuable business tool.

Top Platforms to Integrate With Microsoft Dynamics 365 Systems

Dynamics 365 + Power BI

Power BI is a primary business tool by Microsoft that delivers real-time insights. With Power BI and Dynamics 365 integration, spotting trends, identifying problems, making informed decisions become more convenient and accurate because of data from your CRM, ERP, financial software, and other systems. In the age of data overload, integration with Power BI would allow companies to make the best business decisions. Integrating Power BI with Dynamics 365 will enable you to access dashboards, explore the data, create rich reports and dashboards quickly, and use them interactively on multiple devices.

2. Dynamics 365 + Marketing Automation

Dynamics 365 not only allows integration with Microsoft products but also with other third-party tools. Marketing is a vital part of any organization. With this integration option, you can enhance Dynamics 365’s marketing functionality with an email marketing and marketing automation tool. Without being particular, you can choose any of the best marketing automation tools that fit your needs and your budget for integrating to Dynamics 365.

3. Dynamics 365 + SharePoint

SharePoint is the ultimate content management collaboration tool. This integration allows users to store, search, share information, and create a productive atmosphere with secure access to documentation and data needed to make business decisions with Dynamics 365. Integrating SharePoint with Dynamics 365 also expands the storage of Dynamics 365. Any company that needs to store many documents related to their sales, procurement, and other business opportunities would benefit greatly from integration with SharePoint.

4. Dynamics 365 + Office 365/ Outlook

With the Office 365 integration to Dynamics 365, you can improve managing your customer interaction. With this Office 365 integration, users can better ensure their employees’ productivity by making their day-to-day tasks more straightforward. You can collaborate more efficiently with your team across multiple devices. The integration of Outlook with Dynamics 365 allows users to connect Outlook emails to contacts and opportunities associated with their Dynamics 365 records, create activity lists for email responses and schedule them as tasks, and monitor email activity on any device.

5. Dynamics 365 + Exchange

You can sync all your contacts, appointments, tasks, deadlines, and customer communications in one place with Dynamics 365 integration with Exchange. This helps to generate automated emails from within Dynamics 365, drive efficient collaboration, view all emails, add Dynamics 365 contacts directly from an email message, enable Exchange folder tracking by simply dragging an email to an Exchange folder and tracking it automatically in Dynamics 365.

6. Dynamics 365 + One Note

When working with multiple leads or teams, there is a high need to take notes to work together on opportunities, orders, contracts, or other projects. Integrating One Note into Dynamics 365 allows you to collect your thoughts, ideas, plans, and research in one single area. This can help you to recover previous interactions, opportunity details, quotes, and orders. Also, manage pending leads in an organized manner. This integration allows you to create a OneNote tab for each new record and attach unstructured notes easily.

7. Dynamics 365 + LinkedIn Sales Navigator

With the purchase of LinkedIn by Microsoft, the LinkedIn Sales Navigator tool is directly accessible within Dynamics 365 CRM. With the Dynamics 365 and LinkedIn Sales Navigator integration, you can search LinkedIn profiles, save leads, set up alerts, get notifications about changes on your lead’s profile.

8. Dynamics 365 + Document Creation Tools

Be it proposals, quotes, other sales documents, or contracts, all these can be built directly in Dynamics 365 CRM. Integrating a document creation tool can significantly enhance the efficiency of your sales process. By using this data in CRM to pre-populate fields in your documents, you can send those documents directly from CRM, create documents automatically logged to a CRM opportunity, and track current status at any time.

9. Dynamics 365 + Finance and Operations

Integrating CRM with your ERP solution is crucial for keeping your entire organization on the same page. Dynamics 365 CRM already connects to Microsoft’s existing ERP solutions—Dynamics 365 Business Central for small and mid-market businesses and Dynamics 365 F&O for enterprise businesses. But, you can also integrate it into the existing ERP or financial solution of your choice. This eliminates the need for manual data entry, ensures accuracy when sharing information across systems, and enables an effective supply chain and inventory management.

10. Dynamics 365 + Custom Integrations

Dynamics 365 solutions offer a lot of flexibility and have web APIs that make integration to other solutions very easy. In case of no pre-built integration that suits you is available through Microsoft’s AppSource, a Dynamics 365 partner can help you build a custom integration for any solution you need for your business.

How to integrate the right solution with Dynamics 365?

There are umpteen integration options and ways to leverage the capabilities of the Dynamics 365 solution. But, if you need to take maximum advantage of your Dynamics 365 system with integration, there is something you need to know. Dynamics 365 integration is simple. There are no large-scale configurations required. But, if you want to make your integration work the way you expected, you need a strategy. It would be best if you analyzed how it will influence your current and future business needs and find the right approach to gain your Dynamics 365 integrations’ best possible outcome.

With our expertise as Dynamics 365 partners, we can help you find the right integration option that can fit your business need now and in the future. Talk to our expert team!

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