#working effectively | Explore Tumblr posts and blogs

turtlesandfrogs · 1 month ago

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So, someone asked:

And truthfully, I have so much advice that it needs to be it's own post.

First off, let's set some background information: I have ADHD. I have really bad ADHD*, and that has an impact on executive functioning and thus the amount of work that can be accomplished during work time. HOWEVER! You do not have to have ADHD for this advice to be relevant for you. Often accommodations for one group end up working well for others, so just, like, keep that in mind, ok?

On ward!

Step 1: Have you met your mammalian needs? That is, have you had food (type of food matters, make sure you get some good protein, fats, carbs, and vegetables in you. You will not last long on coffee and a bag of candy), water, physical exercise, and ample sleep**? We are animals. We have to have these needs met, or we will not be functioning well. This is the ground work, the foundation of the ability to Do Stuff.

Addendum for those with executive functioning disorders (ADHD, ASD, probably others, I'm not an expert in mental disorders!): You need to make space in your life, EVERY DAY for things you enjoy. Do not limit them to "rewards" for after the task is done- you need things to be happy about in order maintain your mental well-being. Without happy-making things, you get depressed (well, a lot of us are co-morbid and need to keep an eye on that any way), and when you're depressed, you will not be functioning well. Depression literally robs you of energy. Doing things that make you happy is just as foundational as eating, drinking, and sleeping. Time with friends and loved ones, time with hyperfixations and special interests, hobbies, etc. You NEED them. They are prerequisite, not reward!

Step 2. Do physical activities daily. The more physical activity you do, the more you'll be able to do. Yes, there is a point at which it becomes too much, or a person tries to do too much too soon, but for the majority of modern humans in the US, increasing your physical activity will increase your energy levels and endurance. It also does good things for your brain (increased focus, increased learning ability, increased positive mood, etc). Find some activities that you enjoy- walking around the neighborhood and identifying plants and birds? SCA? Dancing? Stretching? Swimming? Biking? DDR? Pushups? Find something that you enjoy doing and can fit into your daily life. Also try to find things that strengthen muscles, maintain flexibility, and train balance.

Step 3. Reduce Cognitive load- and plan to do it before you start. The less you have to think about while you're working, the better. Thinking takes energy, and when you're working on a thing***, you want your energy to be going to that thing. Some things that may help:

Listening to music

Having a piece of paper where you write down any thoughts of things you need to do that aren't the thing you're doing right now.

Putting your phone on Do Not Disturb

Meditating first, so you can write down all those "AAAA! I need to do that!!!" thoughts on that paper mentioned earlier before you even try to work. I find that every time I try to meditate they all come bubbling up, so it's a great way to get them all written down first so they won't be distracting you while you're trying to work on your chosen task.

Set a timer, so that you're not thinking about how long it's been or if you need to stop and do something else.

Do some prep work before working to make the working easier. Like, are you cleaning out a doom room? Grab the garbage, recycling, and empty containers you need first. Are you writing a paper? Grab your snacks and hot beverages, and references, and have a plan for your break times before you sit down to write.

Step 4. Access what you need/want to do. Make a list. Look at the list. Do any of those things feel overwhelming? You need to address that:

can you break the tasks into smaller tasks?

do some of the tasks need preparatory work? Write that down on your list too

does a task have a hard part that is blocking you from progress? Can you do that first thing while you're at max energy? Can you break down that part into smaller parts? Can you get someone else to do it? Can you do it, and then schedule a break?

Step 5. Keep your 'Why' in mind. Why are you doing it? What is the core motivation, the driving force? Eg, "I'm cleaning my room because I feel better when my space is clear and organized, and it's a gift to my future self". Or maybe, "I'm writing this paper because (this topic interests me) or (because I want to get a good grade in this class and do well in school so that I can get a job that will support me in the future)". Some times it's not obvious at first why exactly you're doing a thing, but if you dig, there's probably a solid reason that is meaningful to you in there somewhere (even if it's just, like, avoiding late fees or something). If not, maybe don't do the thing?

Step 6. Take breaks. Breaks are legally mandated, at a minimum of 10 minutes every 2 hours where I am, but everywhere I've worked (except when I was a teacher) gave people 15 minutes every 2 hours. You know why? Because you get back from break with more energy. You also make less mistakes when you take regular rest breaks. You work more efficiently, and can work for longer if you take restful breaks. Just, like, don't do something that's taxing in the same way as the work you're doing. In other words, if you're writing, don't go read more things, get up and walk around the building instead. If you're doing physical labor, sit your tired bones down and consider looking at things that make you laugh or bring you joy.

Step 7. As you work, acknowledge to yourself your accomplishments, and celebrate them. The harder the thing is (or the harder it was to get started), the more important this is. You're training your brain to associate doing the work you want to do with good feelings. You are not that much more complex than a dog or pigeon. If you are mean to yourself, for example by thinking "dang, that was all? What's wrong with me that it took me 3 weeks/6 months/2 years to get started?" then you are effectively punishing yourself. Even a small tweak like "Dang, that's all? That's way easier than I thought it would be! Go me! I'm so glad that's over and I'm no longer suffering through procrastination!" makes a huge difference. Don't be mean to yourself.

Further suggestions:

8. If you have a hard time starting, use some ADHD strategies:

Tell yourself that you only have to work for 5 minutes (or 10, if that feels very doable), and then you can take a break. Set a timer, and at 5 minutes, check in with yourself. How are you doing? If you're doing good and want to keep going, do a quick stretching break, mentally praise yourself, and then get back to it. If not, stop, take a break and assess what you can do to make it better. Then get back to it.

Count down from 10 and start.

Bribe yourself: When I'm done, I'm going to take a hot bath. When I'm done, I'm going to go for a walk. When I'm done, I'm going to spend $300 dollars on houseplants. When I'm done, I'm going to ask for a hug. When I'm done, I'm going to play 6 hours of that new game. You know, what ever is reasonable and fits the scale of the project.

Get a body double/work buddy. They don't have to help you, they are just there, working on their own thing. For some reason this helps a lot of people.

Think about how much future-you will appreciate present-you for doing this task.

Take a second and write about the problem, why it's hard to start. Is there something else even more pressing that you need to take care of first? Have you not met all of your needs? Is there some element that you're avoiding thinking about for some reason? Can you address it?

9. Role play an effective person. Or a person that's good at the thing you want to do. Think of someone, ideally someone you know, who is good at the thing, and pretend you're them. Maybe someone you're slightly jealous of because of their ability to do the thing. What would they do? What would it look like? How would they feel internally while doing it? Just pretend you're them and look at the work through their eyes for a little bit.

10. Do you have sensory issues? Is your body comfortable? Are your clothes clean and nice feeling? Do you need to take a shower (or just wipe relevant bits with a wet washcloth)? Are the lights bright/dim enough? Is the air fresh or does it feel stuffy and stagnant? Are you hungry/sad/thirsty/tired/overwhelmed/etc? Can you address any of those factors?

11. Use usually negative personality traits. I'm not saying this is for everyone, but for some of us, it may be a useful tool when used cautiously. For example, I am a person who has a lot of anger. Obviously I have worked very hard to get better at managing my anger and reducing the sum total of hours I spend angry. HOWEVER, I am so good at cleaning when I'm furious. S,o maybe I pick a thing that I know will make me angry, and I think about it for a while, and then I have a lot more energy to clean the room.

12. Use positive personality traits. I also really enjoy making people happy. So sometimes if it's not enough to motivate me, I think about how happy whatever work will make someone else. That's probably the better, healthier option.

13. Are you trying to do too much? I want you to take an assessment of yourself and your energy and endurance levels. Think of what would use up 100% of your energy and endurance for the day. Got it? Ok, good. Now, don't let yourself go over 80%. At the max. Reduce your task list and responsibilities until you can comfortably get everything done with 60 to 80% of your energy and endurance. Why? Because if you're running at 100% all of the time, what happens when you can't? Because if you're running at 100% all the time, you will burn out. Because if you're running at 100% all of the time, if a small disaster happens, so much will collapse because you won't be able to do it all.

Because you're a human, and you deserve leisure time and rest and relaxation. Because you're a human, and you NEED leisure time and rest and relaxation.

14. Being mean, harsh, disapproving, and demanding of yourself is counter productive and WILL NOT work in the long term. Being kind, creating chances for you to learn new things, being grateful to your past-self, and giving yourself the things you need to be happy and healthy will.

* enough that the physiatrist commented on it, but I was home schooled until I went to college, and thus had no idea what ADHD was or that I had it until year two of my masters degree in teaching. I didn't get formally diagnosed until 29.

**ample sleep, here defined as allotting enough time to sleep that you wake up before your alarm clock on a regular basis. Not like, once a week you sleep in for however many hours in an attempt to make up for the rest of the week. No, I mean allotting enough time EVERY NIGHT that you wake up before your alarm 90% of the time. It doesn't count if you're waking up because of anxiety or pain. I would hope that you're addressing those as much as you possibly can.

*** please nobody think that when I say "working" that I mean jobs/working for other people. When I say "working" I mean literally any activity that you don't find yourself doing automatically and without thought. I love plants- taking care of them is still work. I love food- making it is still work. I love sharing information- compiling it in a format that is intelligible to others is still work.

#adhd #working effectively

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